Position Overview:

The Assistant to the College Librarian & Operations Manager works with the College Librarian in all areas of library management, including personnel, budgets, library building issues, library-wide policies, and special projects.  In the College Librarian’s absence, the Assistant to the College Librarian & Operations Manager oversees the administrative operations of the library.  This position supervises the Curator, Robert C. Larson ’56 Art in the Library Program, and the Library Administrative Assistant.

Carleton College Library is a member of the Bridge Consortium and works collaboratively and in tandem with peers at the St. Olaf College libraries to ensure that work is not duplicated and that costs are contained or reduced. Additionally, this position may be asked to provide services to the St. Olaf College libraries, and is responsible for participating in all appropriate Bridge working groups, meetings, and functions.

Essential Job Functions/Responsibilities

• Work with College Librarian on personnel issues, hiring decisions, and policy implementation
• Work with College Librarian in development and allocation of the annual budget
• Maintain and monitor library budgets including tracking expenditures and maintaining spreadsheets
• Advise College Librarian on department and library projects and issues
• Maintain a high level of confidentiality in all aspects/ duties of the job
• Work with College Librarian on creation and management of 5-year future planning for library
• Oversee all building operations, processes and projects
• Manage vendor contracts related to library operations
• Work with campus departments on library projects
• Member of the Library Leadership Council
• Oversee library recruitment policies and processes
• Write and implement library-wide policies
• Gather and report library statistics as required by IPEDS, ACM, Oberlin Group, ACRL and others as requested. Maintain statistics spreadsheets.
• Develop and monitor annual Bridge budget with library directors at Carleton and St. Olaf
• Work with the College Librarian on collaboration issues and projects
• As part of the College and Gould Library’s Inclusion, Diversity and Equity (IDE) efforts, commit to building a strong and inclusive community among students, faculty, and staff, by respecting and making space for diverse backgrounds, values, and points of view
• Participate on library committees, as well as other campus committees
• Other duties as assigned

Supervision Received and Exercised:

Reports to College Librarian.  Functions with minimal supervision from the College Librarian. In absence of College Librarian, exercises independent judgment and discretion on issues that arise related to library management.

Education/Experience/Skills (supported by job duties)

Required Qualifications:

• Bachelor’s degree and/or five or more years of experience in executive level administrative operations
• Excellent communication and public relations skills with the ability to foster positive working relationships and build partnerships
• Excellent organizational and time management skills
• Excellent computer skills with advanced knowledge of word processing and database management programs
• Excellent accounting knowledge and skills
• Flexibility, enthusiasm, and ability to work effectively as part of a team, as well as independently 
• Ability to adapt to a rapidly changing environment
• Demonstrated ability to maintain a high level of confidentiality  

Preferred Qualifications:

• Previous experience in a library setting with knowledge of various library operations and equipment is desirable

Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the organization’s ongoing needs.

Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply. 

Staff Salary and Benefits: The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, a health savings account with a college contribution, a generous paid time off package, as well as access to many other campus amenities.

Carleton is a private liberal arts residential campus with nearly 2000 students and 800 faculty & staff. Carleton is located in Northfield, Minnesota, approximately 40 miles south of the Twin Cities. Northfield is a short commute from the metro that offers an interesting alternative to working in corporate America. A place with a small-town charm with big city opportunities. If you are looking for a stimulating environment to work in, take a closer look at this opportunity today.

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About Carleton College

Carleton is a private liberal arts predominantly residential campus with nearly 2000 students and 800 faculty & staff. Founded in 1866, Carleton College is an independent and highly selective liberal arts college with a diverse and exceptionally able student body, a talented faculty whose first priority is teaching, and a continued commitment to the liberal arts. A four-year college, Carleton offers the Bachelor of Arts degree. Its students can choose from 37 majors and 15 concentrations in the arts, humanities, natural sciences, and social sciences.Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located in Northfield, Minnesota, 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.

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