Scheduled Hours

37.5

Position Summary

Pre and post award and payroll sourcing activities with minimal supervision/oversight.

Job Description

Primary Duties & Responsibilities

• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents on line, as needed.
• Complete pre-award preparation and submission of budgets for grants, subawards, contracts, service contracts, and cooperative agreements, and route for institutional approvals. 
• Coordinate grant activities with external participating agencies to ensure adherence to guidelines and timelines
• Identifies and collects potential grant applications/instructions for PIs.
• Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions and ensure that funds are carried forward as appropriate.
• Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
• Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
• Tracks and maintains online database of grants submitted, awarded, rejected, etc.
• Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
• Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
• Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information and human/animal protocol approvals, other support).
• Creates, addresses and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase and budget reallocation requests).
• Obtains signatures and forwards grant financial status reports to PI and senior leadership.
• Updates grants lists monthly or when new fund numbers are received.
• Organizes and maintains electronic grant files.
• Attends training sessions/seminars related to position.
• Assists senior leadership with special projects as requested.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Identifies and assigns payroll to appropriate sources and enter directly into Workday system, with PI approval.
• Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.

Preferred Qualifications

• Previous project management experience over a portfolio of sponsored funds.
• Knowledge of WorkDay and/or InfoEd programs used for finance, human capital management, and proposal budgeting at Washington University.
• Fund-based accounting knowledge with professional experience in educational and/or governmental institution settings.
• Bachelorâ™s degree in business or related field, or combination of experience
• Knowledge of uniform guidance and federal agency proposal and award guidelines
• Knowledge of Workday, Adobe Acrobat, Microsoft Office, PC, SUBS, agency guidelines, etc.
• Microsoft Office including Word and Excel, PC.
• Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
• Effective analytic skills.
• Effective verbal, written and interpersonal communication skills.

Required Qualifications

Equivalent of Bachelorâ™s degree with four years of experience in accounting or related field plus experience in grants administration or eight years of combined education and related experience.

Grade

G10

Salary Range

$48,700.00 - $80,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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