Assistant Director, Contract Administration
University of California Los Angeles


Requisition Number: 40338
Salary: $7,242 - $16,442 Monthly

Position Description:
UCLA Capital Programs is responsible for the planning, design, and construction of capital improvement projects at the nation's number-one public university. Responsibilities include development of financial strategies, programming, planning, environmental reviews, contract administration, project management, construction management, and inspection services.

Contract Administration is responsible for the development and execution of all legally binding construction contracts and agreements supporting the successful execution of all major and minor capital improvement projects for Capital Programs, Facilities Management, Housing and Hospitality, the UCLA Medical Enterprise, and Information Services. With core competencies in CM@Risk, Design Build, Progressive Design Build, Job order Contracting, and Unit Price Job Orders, Contract Administration provides guidance and contract related services to all delegated units.

The Assistant Director of Contract Administration will utilize extensive experience and advanced contract administration skills to draft and issue highly complex and customized contracts in compliance with Public Contract Code and UC policy and provide counsel to delegated units in the selection of appropriate project delivery methods, interpretation of contract language, rights, obligations, and risk profiles of proposed actions which may require consultation with General Counsel and Office of the President. The Assistant Director may also coordinate activities related to legal issues, claims, and major capital litigation for projects managed by Capital Programs.

- Develop complex construction contract documents and manage all aspects of the bid and award process in compliance with UC Policy and public Contract Code requirements
- Consult with leadership, project management and outside professionals to elicit project-specific needs and areas of concern; and address said needs and concerns in legally binding, policy documents
- Review construction contracts and design agreements prepared by others, ensuring all work is produced in compliance with applicable laws, policies and guidelines, providing guidance as needed
- Review and edit technical specifications for full coordination with other contract documents and compliance with contract, policy and PCC requirements
- Address and resolve contract-related disputes (bid protests; bid irregularities; hearings and subcontractor substitutions
- Provide counsel and guidance to leadership, project management and professional staff on all aspects Public Contract Code and UC Policy requirements and provide interpretation and intent of University's Contract Documents
- Under minimal direction of the Director, oversee departmental work output, personnel and procedures
- Establish strategic plans and objectives resulting in exceptional departmental performance and services
- Mentor staff to expand core competencies and proficiencies in all areas of Contract Administration
- Develop and implement training programs for delegated units and outside professionals
- Develop reports, procedures, policies and administrative guidelines as needed by the Director
- Coordinate Capital Programs activities related to legal issues
- Draft appropriate legal correspondence, consulting with Office of the President and Office of the General Counsel
- Respond to public requests for information under the California Public Records Act and federal Freedom of Information Act, and respond to subpoenas for University records, including compilation of responsive documents and review of privileged and/or confidential information not subject to release


Special Instructions:
This position requires a hybrid schedule (3 days on-site, 2 days remote per week)

For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=89226

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction








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