Founded in 1979, the Johns Hopkins Center for Talented Youth (CTY) is a center for innovation dedicated to advancing the field of gifted education through research on testing, programs, and other supports for advanced learners. On the premise that advanced learners come from every community and every demographic, we aim to understand and inform how these students need to be nurtured to achieve their full potential as learners and global citizens. CTY also runs in-person and online academic programs for bright learners to cultivate a community of advanced learners and connect students in and outside the classroom. Want to join our team? We are seeking an Admin Coordinator who is a mission-driven problem-solver who can thrive in CTY's diverse, collaborative, fast-paced, and results-driven work environment. We value innovation, creativity, integrity, and a shared commitment to the bright young people we serve. In return, we offer employees the opportunity to be part of the Johns Hopkins community and to take advantage of our generous benefits package, which includes affordable health-care options and tuition assistance for full-time employees and their families.
Specific Duties & Responsibilities
Communicate with candidates, staff, and external partners, regarding frequently asked questions pertaining to the hiring and onboarding processes.
Complete high-volume sourcing tasks as assigned; conduct internet research as directed to secure email addresses for potential candidates, then compile addresses into spreadsheets for use by recruiters and hiring managers.
Utilize HRIS systems and other digital platforms to perform steps related to the application, hiring, and onboarding processes to ensure that candidates and hires move through each process in a timely manner.
Regularly run reports to track the completion of hiring, onboarding, and compliance steps.
Sending onboarding communications as staff are hired.
Track staff progress through the onboarding process, following up with staff as needed to ensure timely completion of required onboarding activities.
Provide timely, effective troubleshooting and support to hires.
Assist with administrative support for human resources and in-person experiences teams, including sourcing, background checks, onboarding, payroll, etc.
Assist with compliance reporting, provide reports, and follow up with staff on outstanding documents.
Audit completion of documents received.
Assist with a high volume of paychecks, sort and mail shipments.
Assist with reviewing an assigned set of data.
Assist with managing departmental records, and tracking data/materials, both digital and print files.
Complete ad hoc projects and tasks as assigned and as time permits, such as scheduling interviews, mailing items, and assembling training materials.
Degree of independent action performed on the job
Moderately Supervised (overall objectives are given, supervisor and incumbent collaborate, moderate level of autonomy).
Internal and external contacts required as part of the job
Internal: Regular contact with department staff (Program Managers, Assistant Program Managers a Student Support Administrator, a Site Logistics Administrator, a Disabilities Services Administrator, and a Senior Director); regular contact with CTY HR, Finance, and Enrollment Services departments.
External: Regular contact with parents and summer staff candidates and hires (undergraduate students, graduate students, college and university faculty, public and private school teachers, and working professionals from around the world). Regular contact with parents of enrolled students and to a lesser degree of prospective students. Occasional contact with school officials.
Ability to access and transmit information using a computer; dexterity of hands to operate a computer keyboard, mouse pad and other office machinery.
The incumbent will be required to communicate regularly via telephone, email, and possibly face to face with internal and external audiences and must be able to exchange accurate and timely information in these settings.
Ability to pack items into boxes and prepare the boxes for shipping.
Hybrid work schedule that varies seasonally.
During peak times (June-September), there will be weeks that the incumbent will be required to work at CTY headquarters as often as daily, to handle logistical tasks involving physical items (e.g. packing and mailing materials to sites, unpacking and storing returned materials, creating ID badges, etc.).
During non-peak times, the role will telecommute some or all days each week.
The successful candidate(s) for this position will be subject to a pre-employment background check.
All employees participating in or serving children in university programs must participate in mandatory Child Abuse Prevention online training on the appropriate conduct around. children, protecting children from abuse and neglect, and reporting of known or suspected child abuse and neglect.
Duties and responsibilities are subject to change with or without notice.
High School Diploma or graduation equivalent.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Human Resources Information Systems (Success Factors and Concur).
Classified Title: Administrative Coordinator Job Posting Title (Working Title): Admin Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: Min $18.00 - Max $33.50 HRLY ($50,213 targeted; Commensurate with experience) Employee group: Full Time Schedule: 8:30am-5pm Exempt Status: Non-Exempt Location: Hybrid/Mount Washington Campus Department name: Center for Talented Youth Personnel area: Academic and Business Centers
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.