Stays informed of activities relating to programs and initiatives, apprising the faculty of issues when deemed necessary.
Coordinates information flow from the facultyâ™s office.
Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
Performs high-level administrative duties in support of office functions.
Manages special projects as assigned.
Complete follow-up and referral physician management, internal and external (to Department) and a national and international database management.
Oversees the providers service calendar within our providerâ™s software by way of creating, monitoring, and editing the schedule when necessary.
Resolves many office problems independently and facilitates solutions, conferring with the section administrator to resolve the most complex issues.
Monitors and reconciles accounts.
Manages accounts and receives, processes, and tracks all bills and expense reimbursements on behalf of section personnel.
Maintain and track reimbursement for travel, meeting, registration, organization dues, and mileage.
Composes and edits correspondence and other documents.
Coordinates logistics of major events.
Schedules diverse and complex appointments, meetings, and travel arrangements
May manage special projects or functions related to the business of the organizational unit.
Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
Familiarity with central administration within a complex research university environment strongly preferred.
Previous experience in the OB/GYN field strongly preferred.
Considerable skill in working both independently and as a team member.
Computer knowledge sufficient to use many diverse administrative computer applications.
Knowledge of word processing, graphics, data management and spreadsheet software.
Extensive project management skills required; experience at negotiating in order to accomplish goals.
Ability to handle contacts with courtesy, maturity, discretion and diplomacy, including sensitive and confidential situations.
Previous Electronic Medical Record (EMR) experience strongly preferred.
Experience with Epic, QGenda, SharePoint and Visio computer programs strongly preferred.
Experience with website management and content strongly preferred.
Ability to work independently in an organized manner prioritizing the work of multiple projects.
Ability to manage a large volume of work often restricted by deadlines.
Ability to use appropriate resources to resolve an issue.
Ability to follow an issue through to resolution.
Excellent interpersonal and customer service skills
Ability to handle public contract with courtesy, clarity, and diplomacy.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Ability to take initiative and organize and complete projects with minimal supervision.
High level of attention to detail.
Excellent problem-solving skills.
Excellent organization and ability to prioritize.
Proven ability to manage high profile meetings and events.
Strong communication skills, verbal, written and presentation.
Cover Letter (required)
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