Administrative Assistant, Centers & Programs

About Cornell Law School

Founded in 1887, Cornell Law School is a top-tier law school, currently ranked 13th by U.S. News & World Report. We offer a 3-year JD program for about 200 students per class, a one-year LLM program for about 90 students from countries throughout the world, and a doctoral (JSD) program for about 2-3 new students per year. Cornell Law School has 41 tenured and tenure-track faculty, including 20 with chaired faculty positions; and 15 clinical professors in the legal research and writing program and in clinics at the local, national, and international level. Our faculty is consistently ranked among the top in the country for scholarly productivity and influence, and has pre-eminence in many areas, including quantitative and qualitative empirical legal studies, international and comparative law, and robust doctrinal scholarship in core fields. Our school is committed to being recognized as the leader among law schools at combining inspiring theoretical, doctrinal, and experiential teaching with cutting-edge scholarship in a supportive, intellectually rich community, so that our graduates can achieve excellence in all facets of the legal profession.

The Opportunity

Are you ready to make a significant impact as an Administrative Assistant at one of the nation's leading law schools? Cornell Law School is seeking a dynamic and organized individual to fill the role of Administrative Assistant for Centers & Programs. In this two-year term position, you'll have the opportunity to contribute to the success of faculty-led centers and programs while gaining valuable experience in a vibrant academic environment.

This position is located in Ithaca, NY and is fully on-site with the expectation that the work with be performed 100% on the main campus.

Responsibilities:

As the Administrative Assistant, you will play a crucial role in supporting faculty-led centers and programs. Your responsibilities will include:

• Drafting Correspondence and Reports: Craft clear and professional communications, ensuring accurate and effective messaging.
• Event Coordination: Organize a variety of events and activities, contributing to the success of our vibrant academic community.
• Web and Social Media Management: Keep our online presence up-to-date by updating and maintaining various websites, social media accounts, and databases.
• Travel Coordination: Facilitate domestic and international travel for faculty, handling logistics and processing reimbursements efficiently.
• Calendar Management: Maintain calendars and schedule meetings, ensuring effective communication and coordination.
• Budget Monitoring: Keep a watchful eye on center and program budgets, assisting with funding-related tasks.
• Confidentiality: Handle highly sensitive and confidential materials and communications with the utmost discretion.
• Liaison Duties: Act as a liaison between the Center/Program and various entities within the Law School and Cornell University.
• HR Support: Collaborate with Law HR on job posting requests and contribute to the onboarding and training of new students and temporary/casual employees.

This position is for a two-year term. Reappointment may be possible based on performance and available funding. If you are an experienced administrative professional that is looking to make an impact within Cornell Law School, we encourage you to apply with your resume and cover letter!

What We Need

All applicants must include a resume and cover letter for full consideration. This position is located in Ithaca, NY and is fully on-site.

• Associate's degree and 2-4 years of experience or equivalent.
• Excellent written and oral communication skills, along with organizational, planning, time management, interpersonal skills. Strong service orientation and attention to detail.
• Demonstrated ability to interact with diverse range of constituents while maintaining the highest level of confidentiality with tact and discretion.
• Ability to take initiative and work successfully under pressure in a fast-paced, team-oriented setting, handling multiple tasks with differing deadlines, and to prioritize work on projects happening simultaneously.
• Resolve problems, using sound judgment.
• Must be able to handle high-volumes of work during peak periods.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing with the ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel), and Adobe PDF. Ability to learn new software as required.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Notary Public certification.
• Experience with Cornell procurement and accounting systems, Workday, Zoom, and WordPress. Knowledge of SurveyGizmo, Mailchimp, Qualtrics or similar online survey software.
• Prior experience in event planning and supervising students.
• Experience in proofing and editing technical and scientific papers.

Rewards and Benefits

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.