Job ID: 2023-17895 Type: Full-Time # of Openings: 1 Category: Arts and Museum Administration
The Princeton University Art Museum welcomes applications for the position of Registrar to support the department with exhibition and loan activity and who thrives in a collaborative and goal-oriented environment. Reporting to the Chief Registrar, the Registrar will have responsibility for outgoing international loans, as well as responsibility for three or more assigned exhibitions per calendar yearâ”one or more of which may travel to several national and/or international venues. They will work closely with our curators, exhibition project managers, preparators, conservators, and other registrars and must be able to interact with borrowers, lenders, insurance representatives, and shipping and transport agents.
About the Museum:
With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 115,000 works of art ranging from ancient to contemporary art and spanning the globe. Committed to advancing Princetonâ™s teaching and research missions, the Art Museum also serves as a gateway to the University for visitors worldwide. As the Museum prepares for a dramatically reconceived new building scheduled to open in early 2025, the Art Museum presents six exhibitions in its two downtown venues (Art on Hulfish and Art@Bainbridge) and is touring three collections exhibitions nationally and internationally. When the new building opens, the Art Museum will initiate their new exhibitions program with nine annual exhibitions onsite and on tour.
The Registrar will generate all related documents and will approveâ”in consultation with othersâ”and arrange all packing, courier, transportation and installation details for between 10 â“ 25 objects per year. Other duties may include working with our conservators to assess works of art and the ability of that art to travel, as well as reviewing and negotiating foreign insurance policies and indemnity summaries and Borrower facility reports. The Registrar selects, debriefs and coordinates courier activity, including acting as a courier when required. The position also arranges and maintains the long-term outgoing loans program, which includes loans on campus and in the Princeton area. The Registrar will create, maintain and archive outgoing international loan and long-term outgoing loan files.
The schedule consists of exhibitions generated by the Museumâ™s curators and University faculty, as well as touring exhibitions organized by other institutions. The position will be responsible for assigned exhibitions from the formal exhibition proposal approval through the close of the last venue. Duties will include all aspects of exhibition-related incoming loans of works of art, including arranging all crating and transportation, budgeting for the registrarial portion of the exhibition, and coordinating contract personnel. The successful candidate will also be responsible for insurance arrangements and working with exhibition project managers on exhibition contracts. The position will generate loan agreements, condition reports, and insurance certificates, manage receipts and other financial documents; create and track invoices; and maintain complete and accurate records. The Registrar will travel with assigned exhibitions to domestic and international venues. This position also assists the Chief Registrar in strategizing coordination of the registrarial portion of the exhibition program.
Incoming Loans (Non-Exhibition)
The position will generate loan agreements, condition reports, insurance certificates, receipts, and other documents; maintain complete and accurate records in the Museumâ™s electronic collections management system (The Museum SystemÂ®); coordinate all packing, transportation, courier, and other logistical arrangements; and initiate and coordinate systematic long-term loan renewals. The position will also be responsible for monitoring the budget for loans.
BA with a minimum of 4-6 years of verifiable experience in museum registration and administration.
Strong computer skills: expert facility with MS Office, including Word, Access, Excel, and Outlook.
Experience with relational databases, especially The Museum System (TMS) preferred.
Previous experience shipping loans and/or exhibitions domestically and internationally.
Experience acting as a courier with artwork.
Knowledge of current best practices and standards in the field (including art handling, packing and shipping).
Excellent organizational, interpersonal, and communication skills (both written and verbal).
Demonstrated ability to prioritize tasks and meet competing deadlines in a fast-paced, deadline-driven environment.
Strong orientation towards collaborative and often complex work assignments
Ability to create and track invoices and develop and monitor a budget.
Detail-oriented and self-motivated with excellent communication and problem-solving skills.
Confidence in managing budgets
MA in Art History, Museum Studies or related field preferred.
Experience with digital photography and Photoshop preferred.
Experience with the relational database, The Museum System (TMS) is preferred.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.