Stanford Libraries is seeking a full-time, 4-year term position as a Digital Archivist to join the Department of Special Collections and the Senator Dianne Feinstein papers project to process and make available the born-digital and digitized materials. They will report to the Assistant Director and Head of Collection Services in the Department of Special Collections and work primarily out of the Redwood City campus.
About Stanford Libraries:
Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently over 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.
The Libraries' values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We are seeking a team member who is ready to share their skills and perspectives.
About the Position:
Under the direction of the Assistant Director (and consulting with the Feinstein Lead Archivist and Project Manager), the Digital Archivist is responsible for assessing the digital records for the Senator Dianne Feinstein papers. They will work with the Personal Identifying Information (PII) Specialist to identify and review all files flagged as containing restricted or sensitive data. They will work with other data specialists across the library to assess if and how the contents of two databases might be made available. They will describe and make ready for use by researchers the digital archival component of a leading politician representing California in the federal executive branch.
The Digital Archivist is responsible for assessing all files for content, research interest, and restrictions and determining levels of processing and descriptive metadata and preparing them for researcher access and delivery. The Digital Archivist will also collaborate with the staff in Special Collections and other departments across the library to create preservation and access plans for these materials.
Core Duties*:
*Execute the assessment, arrangement, and description of all digital materials in the Senator Dianne Feinstein papers, including databases, audiovisual, image, and text files according to standards such as DACS or ISAD(G)
*Oversee processing of digital files and eventual ingestion into the Stanford Digital Repository including the creation of descriptive and technical metadata for these files
*Work independently and make judgments and recommendations about content appraisal and access and report to the immediate supervisor on critical decisions.
*Collaborate with colleagues to determine and implement best practices for long-term preservation and research access to three separate databases - IQ, Quill, and Airtable.
*Responsible for the creation and publication of descriptions for digital content including the finding aid, catalog record, item level records for digital objects, and an online exhibit for the collection.
*Create and maintain documentation of collection processing, including assessment, transfer, discovery, access, and preservation.
*Collaborate with colleagues and with the broader congressional archivist community seeking to process, preserve and provide access to their congressional digital records.
*Publish articles on project discoveries and updates on SUL blogs.
*Perform other duties as assigned.
* - Other duties may also be assigned
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
MINIMUM REQUIREMENTS
Education and Experience:
*Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries and two or more years of experience in a relevant library setting with evidence of capacity to work at a high level of responsibility or a combination of education and relevant experience.
Knowledge, Skills, and Abilities:
*Experience with relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies for managing, processing, and providing access to archival collections in analog and digital formats.
*Manage the hiring and work of the rest of the team
*Consistent display of excellent verbal and written communication skills, including strong presentation skills.
*Ability to work independently as well as effectively in a collaborative team environment.
*Ability to collaborate and negotiate issues with people from different parts of the library and outside the library, including collection curators and creators.
*Ability to manage projects, develop access & use policies or contribute to library initiatives across functional lines
*Ability to identify challenges and opportunities, engage others in their resolution, and recommend appropriate courses of action.
*Demonstrated ability to evaluate and improve online resources in terms of content quality, functionality, and user interface issues.
*Contribute to the gathering of requirements for processing databases regarding processing and making available.
*Collaborate with individuals and organizations as creators and depositors of archives
*Create and maintain documentation, including contributing to a curation manual documenting processing practices for born-digital archives.
*Demonstrated success in independently performing complex job functions such as collection management reviews, preparation of major exhibits, developing policies for business practices.
*Evidence of engagement in relevant professional or academic communities.
Other Relevant Knowledge, Skills, and Abilities May Include:
Demonstrated understanding of the broad scope of library operations with ability to understand how their role interacts with the rest of the organization.
Experience applying library and archival descriptive and metadata standards (e.g. Describing Archives: A Content Standard (DACS), Encoded Archival Description (EAD), Metadata Object Description Schema (MODS); ability to rapidly learn and implement new descriptive practices adopted by the department and/or Stanford Libraries
Working with unstructured data
Degree of familiarity with databases including analysis and extraction of data
High level of proficiency with computers and desktop applications, including e.g. Microsoft Office, Google Apps, and Trello.
Demonstrated commitment to diversity, equity, and inclusion.
Must be able to maintain confidentiality with sensitive or restricted information
Will assist in grant/gift reporting as necessary
Copyright, data protection and freedom of information legislation
PHYSICAL REQUIREMENTS*:
Constantly sit, perform desk-based computer tasks.
Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
Rarely use a telephone, operate hand controls.
Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
*May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
WORK STANDARDS:
*Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
*Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
*Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Why Stanford is for You
Contemplate the challenges our planet faces today and the sustainability solutions we will develop in the coming years. Imagine a world without search engines or social platforms Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourculture andunique perks empower you with:
*Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk or film screening, or listen to a renowned author or global leader speak.
*A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
*A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
*Discovery and fun. Stroll through historic sculptures, trails, and museums.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
The expected pay range for this position at Librarian 2 is 85,000 to 96,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?