Program Coordinator (Assistant Director of Donor Acquisition and Engagement)

Program Coordinator (Assistant Director of Donor Acquisition and Engagement)

Hiring Department: Office of the Vice Chancellor for Advancement

Location: Chicago, IL USA

Requisition ID: 1021662

Posting Close Date:12/11/2023

Position Number: CE8427

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition, all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

UIC is seeking a Program Coordinator (Assistant Director of Donor Acquisition and Engagement) to join the Office of VC Advancement. The Program Coordinator (Assistant Director of Donor Acquisition and Engagement) provides professional leadership and support to the Donor Acquisition and Engagement team to elevate the program and help meet fundraising objectives. Working with the Executive Director as well as the Director of Donor Relations and other team members, the Assistant Director manages projects to optimize donor relations, annual giving, donor acquisition, Advancement communications, and digital fundraising for UI Health. Working within a highly collaborative and intersectional environment, the Assistant Director will manage and support projects that cross multiple units, including the UI College of Medicine, UI Hospital and Clinics, Mile Square Health Center, and the UI Cancer Center.

Duties & Responsibilities:

• Assist with the coordination and implementation of the scholarship donor reporting cycle and personalized stewardship process for scholarship donors. Manage lists of scholarship recipients and donors, administer recipient surveys and compile results, and liaise with the Dean's office as needed.
• Produce compelling written and multimedia reports and communications that gratefully illustrate to donors the impact of their generosity. Gather, research, synthesize, and analyze data to ensure the information shared with donors is accurate, relevant to their giving and interests, and presented in a logical and concise manner. Proofread and copy edit various stewardship materials, ensuring they are high-quality and free of errors.
• Utilize the constituent tracking database to track donor relations and stewardship activities, confirm accuracy of donor information, generate standard reports and lists for internal use, update prospect plans, and create and manage spreadsheets to support the donor relations team's daily operations.
• Review Weekly Gift Reports and Weekly Acknowledgment Reports with the donor relations team to ensure accuracy and quality of data.
• Maintain growing library of versioned acknowledgment templates, monitor a review schedule, and ensure templates are refreshed regularly and appropriately.
• Generate and mail gift acknowledgments, working with the Stewardship team and other members of the Advancement team to produce personalized or customized letters as needed.
• Coordinate the collection of handwritten signatures from UI Health leadership as needed.
• Help build, align, and execute on calendars of communication for each health unit.
• Provide support in managing the logistics for various appeals and multichannel campaigns, which may include coordinating mailings, liaising with vendors, and supporting the digital team with the management of our social media pages and data stack.
• Track deadlines and progress for departmental projects. Compile data to support the tracking of key performance indicators for the department.
• Manage procurement and inventory of branded materials (e.g. notecards, swag) for the team.
• Handle fulfillment of back-end premium offers as needed.
• Arrange meetings with faculty, staff, donors, prospects, and others as requested by the Executive Director and the Associate Vice Chancellor for Advancement, Health Affairs (AVC).
• Participate in meetings and events as required. Provide support with planning and execution of special events as needed.
• Contribute to special projects and perform additional duties as assigned.

Minimum Qualifications Required:

1. Bachelor's degree.
2. A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
3. Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.
   
   Additional education, training and/or work experience in the area of specialization:

1. Three (3) years of demonstrated, relevant work experience - including at least two years in a development/fundraising environment.
2. One (1) year of hands-on experience with fundraising databases, including data reporting and query-building. Facility with data, data analysis, and identifying trends.

Preferred Qualifications:

1. Experience using PowerPoint and other Microsoft applications a plus.
2. High competency using MS Word and Excel, including the ability to create and manipulate pivot tables, apply conditional formatting, and complete complex mail merges.
3. Exceptional attention to detail.
4. Excellent communication, collaboration, and interpersonal skills; ability to interact effectively with a wide variety of professionals and other stakeholders in writing, on the phone, and in person.
5. Demonstrated ability to manage multiple projects and deadlines. Excellent organizational skills.
6. Analytical and problem-solving skills.
7. Direct experience with individual giving and annual fund a plus.
8. Some basic design, layout, and pagination skills a plus.
9. Excellent business and conversational writing skills, with ability to adapt style and voice to different audiences.
10. Experience writing donor-centric communications.
11. Excellent editing skills. Ability to understand and adhere to house style and brand guidelines.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation
Looking for more University of Illinois positions?

We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.


To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/7481?c=uic







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