Tufts University’s University College (UC), established as a school within Tufts in 2018, is dedicated to programming that meets the educational needs of learners, wherever they are on their learning journey. Today, UC’s programmatic areas include Tufts Professional & Custom Education Programs, Tufts Pre-College Programs, and Tufts Lifelong Learning & Osher Institute. The school is expected to grow substantially in the future to include custom / professional education, Pre-K through grade 8 programs, English Language Learning, and interdisciplinary degrees and certificates. UC offers a fast-paced, nimble environment of highly-trained professionals who love higher education and are committed to providing world-class education in the 21st century to a wide variety of students. UC is well-positioned to develop a distinctive presence in the greater Boston landscape as part of a diverse and accessible institution that makes learning and engagement with education of all kinds for all people as part of its core mission.

This role serves University College’s Tufts Pre-College Programs (TPP) team. Tufts Pre-College Programs’ mission is to extend Tufts-quality education to high school students to enrich their academic experience and Tufts’ academic community with new student learners early in their learning journey. Tufts Pre-College Programs has a portfolio of 20 summer programs, including 2 programs that extend through the academic year, that range from semester-long and 6-week college experiences to shorter 1-3 week intensives, with plans to grow the portfolio both in the summer and in the academic year.

Reporting to Associate Director of Pre College Programs, and working in collaboration with the Director, Associate Directors, Program Administrators, and other Pre-College staff, the Health Sciences Program Administrator (PA) participates in the development of the goals and strategies for the team and is a critical player in every detail of the daily operations of the Health Sciences portfolio at TPP, which includes but is not limited to the following programs: Mini Med School, Lab Science Investigations, and Adventures in Veterinary Medicine.

Specific duties for the Health Sciences PA include supporting program staff in all program logistics, including admissions, enrollment, and communications; acting as a utility player while programs are actively in-session, serving as a program liaison to families and other departments to complete administrative tasks and communications on short notice; providing input on student nurturing (email and phone) social media, and other campaigns in order to successfully drive student enrollment. producing a variety of documents, reports and proposals for overall program and team management and development; initiating and responding to inquiries and providing detailed information to constituents; organizing and maintaining files, websites, and databases; designing and updating student admissions applications and other forms for data entry; analyzing trackable performance metrics for all elements of each program and making recommendations for improvement; adapting systems for the development of new programs within the Health Sciences portfolio.

The position engages with the rest of the team as a team player and is ready to help where needed, problem solve, and work towards the growth of UC and the greater good of the University as a whole. Must have the ability to manage and evaluate competing priorities and to execute the day-to-day. This position is for someone who gets things done, who has an all-hands-on-deck mentality, and who is comfortable having clear performance targets and being measured against them on a regular basis.

Please be sure to add a cover letter with your application.

Basic Requirements

General Program Administrator Requirements
● Knowledge & skills as typically acquired through a bachelor’s degree and 1-3 years of experience in a professional work environment
● Microsoft Office Suite; strong Excel and PowerPoint skills
● Able to use email, social media platforms, survey analysis tools, and various digital tools and applications
● Strong organizational skills and attention to detail
● Strong project management skills
● Strong communications and relationship management skills
● Ability to adapt to quickly-changing priorities
● Must be collaborative and a team player
● Positive attitude and a constantly proactive thinker
● All hands on deck attitude

Health Sciences Specific Requirements
● Must have basic scientific literacy and knowledge of concepts and terminology related to biology, medicine, and public health
● Must be able to effectively communicate curricular and program policy matters to students, parents, and program staff members

Preferred Qualifications

● Bachelor’s degree preferred and 1-3 years’ experience in a professional work environment
● Prior experience in program development and/or program management
● Background in biology or other health sciences concentration preferred
● Customer service or marketing experience preferred
● Prior systems management and analytical experience preferred in the following data platforms:
○ Technolutions Slate, Oracle Peoplesoft SIS, Modern Campus Destiny One
● Prior experience working with students in grades Pre-K-12, or equivalent, preferred

About Tufts University

This is Tufts. Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway). Our employees light the way. Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world. At Tufts, the work you do matters. So do you. Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most. We’re all in on creating an anti-racist culture of belonging. Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world. An innovative university needs resourceful people who make things happen. Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply. See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at [email protected]. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/

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