Associate or Senior Associate Facilities Program Coordinator
Location: Cortland, New York
Internal Number: 7880
Responsible for performing a wide range of administrative professional duties in connection with coordinating, designing, scheduling, and managing a variety of construction services for maintenance and capital improvement projects. May work on large capital projects and/or smaller projects. The successful candidate will initiate program and project scope, provide cost estimates and schedule, track and manage projects. The successful candidate will serve as a liaison between the Facilities office and design professionals, contractors, campus stakeholders, SUNY Construction Fund and DASNY.
The Facilities, Planning, Design and Construction department at SUNY Cortland is a small, close-knit department with a welcoming energy. We pride ourselves on work-life balance and a team-based culture. We create an environment which values individual strengths and strongly encourages personal and professional growth and development. Respect and dedication to the campus community, our internal team and each other is a priority.
Manage projects of varying size and complexity from design, construction, and post construction phases to meet objectives of program, scope, schedule, and cost. Projects assigned will be according to specific background, experience and operational need.
Manage all aspects and all phases of campus managed projects. On larger capital projects, coordinate the activities of the project with the SUCF or DASNY management team.
Act as liaison and university representative among both internal and external entities including; the intended user, university departments, SUCF, DASNY, contractors, consultants, and regulatory agencies.
During the pre-design phase, prepare and update the project definition. Coordinate the building investigation and programming. Manage the activities of the consultant. Manage the scope, schedule, and cost factors, taking appropriate corrective action as necessary. Verify the college's design standards are being properly applied and incorporated into the design documents. Secure all internal and external approvals, through periodic reviews. Communicate expectations to and solicit input from the campus community to insure program needs are met.
Issue contracts and/or purchase requisitions required to complete pre-construction activities, such as surveys, asbestos abatement, and above/below grade investigation activities. Facilitate and assist Contract Administrator with preparing bid documents.
During bid phase, initiate and chair pre-bid and pre-construction meetings. Analyze bids; make recommendations, and award contracts. Issue contracts and/or purchase requisitions required to complete the work. Develop administrative procedures for the project.
During construction phase, manage projects so scope, schedule, and cost are not compromised. Anticipate critical issues and interface with the campus community to minimize the impacts of construction activity. Inform key personnel of project schedule, communicate scope and possible implications, and coordinate any required outages. Inspect the work-in-progress to assure compliance with the documents. Coordinate the work of all trades. Monitor required testing. Initiate progress and other meetings to facilitate completion. Review and approve changes and payment applications. Estimate costs. Initiate and monitor the building commissioning process.
Manage or execute programs to move people, furniture, equipment, communication lines, and related items.
During the post construction phase, manage the project closeout and commissioning. Complete all punch list items quickly and as required by the contract. Prepare responses and recommend resolutions of any disputes or claims that occur during the project. Prepare evaluations of contractors and consultants according to Department requirements
Bachelor's degree plus three (3) years relevant construction project management experience OR Associates degree plus five (5) years relevant construction project management experience.
Relevant construction management experience of at least eight (8) years managing multi-trade, multi-million dollar, capital construction projects from bid to closeout may be considered in lieu of a degree.
Working knowledge of and experience with institutional or commercial buildings project management from conception to warrantee.
Sr. Associate Position:
Bachelor's degree in architecture, engineering, construction management or closely related field and seven (7) years relevant construction project management experience OR Associates degree and ten (10) years relevant construction project management experience.
Relevant construction management experience of at least 12 years managing multi-trade, multi-million dollar, capital construction projects from bid to closeout may be considered in lieu of a degree.
Working knowledge of and experience with all aspects of institutional or commercial buildings project management from conception to warrantee.
Experience working with internal and external agencies, boards, committees, and/or community stakeholders.
Preferred Associate Position:
NYS Building Code certification
Relevant experience in higher education or similarly complex organization
SUNY Cortland is one of 64 campuses in the State University of New York system. The State University of New York is a quality public university that combines world-renowned faculty, dedicated staff, and a truly diverse body of talented students to pursue its mission in every corner of the state: "to learn, to search, to serve."