Immigrant Child Health Program Administrator(60% FTE)
Location: Stanford, California
Internal Number: 100775
Stanford University School of Medicine seeks to hire a Program Administrator (in the position of an Administrative Services Administrator) for a new initiative focused on the development and evaluation of comprehensive, interdisciplinary service programs for newcomer immigrant youth. The Immigrant Child Health Program aims to advance models of care, service programs, systematic evaluation, and policy advocacy related to the health and well-being of newcomer immigrant youth who arrive to the U.S. both unaccompanied and/or with their families. Program goals, activities, and operations are grounded in principles of trauma-informed care, community-engaged research and implementation science, interdisciplinary collaboration, and social justice.
The Program Administrator will work under the direction of core faculty in close collaboration with community partner leadership to provide program management, research support, and administrative assistance to advance the mission, objectives, and specific projects of the program. In particular, the Program Administrator will work closely with Ayudando Latinos a Sonar to execute a research project focused on designing and validating a measurement tool that captures the specific needs and assets of newcomer immigrant youth and families. The Program Administrator will also collaborate with additional community partner organizations (serving immigrant children and families) to advance program goals and partnership objectives. Additional efforts may focus on the development, implementation, and evaluation of medical-mental health-legal partnership programs for immigrant youth.
Managing specific projects and partnerships: assisting with tracking and adherence to project deliverables and timelines, planning study implementation, defining project tasks and resource requirements;
Scheduling and coordinating activities involving program faculty, staff, and academic and community partners (including community members and collaborating organizations);
Serving as central point of contact for academic collaborators and community partners: conduct outreach and engage in communications with organizations and programs that support newcomer immigrant youth;
Coordinating and gathering community input into program activities and research projects (e.g., through a community advisory board);
Design and execute research projects evaluating newcomer immigrant youth needs and outcomes, to include data collection, data analysis, and interpretation/write up;
Capture and synthesize notes and plans from strategic meetings with partners and stakeholders;
Tracking project budgets and managing expenses for program and study operations; Represent the program via attendance, participation, and facilitation of collaborative meetings of local and national immigrant service provider organizations;
Assist with writing and preparation of grant applications, project proposals, research summaries, and evaluation reports;
Present updates and reports defining project progress, problems, and solutions;
Assist, advise, and/or support junior academic or community partner staff or trainees contributing to the mission and activities of the program;
Conduct literature searches and online research to identify existing and emerging resources, research findings, and models of practice relevant to the development and evaluation of comprehensive, integrated services for newcomer immigrant youth;
Contribute to and inform program strategy, goals, and sustainability;
Provide administrative support in navigating institutional systems and processes (e.g., submitting and reporting to the IRB, requesting reimbursement and allocation of approved funds);
Organize and collate relevant project materials in online file storage systems.
Design and create presentation materials (charts, graphs, data tables, visual images) to support dissemination of program activities and findings.
* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Spanish language skills (conversational fluency)
Experience managing, organizing, and executing service and/or research projects; knowledge and experience with project management techniques and tools;
Experience with mixed-methods (qualitative and/or quantitative) research;
Experience in conducting community outreach and community-engaged work in under-resourced settings;
Personal or professional experience and dedication to living and/or working with or in immigrant families and communities;
Background and training in providing health, mental health, educational, legal, or social service;
Experience working on collaborative teams with diverse expertise;
Familiarity with immigrant service organizations and resources in California and the San Francisco Bay Area;
Familiarity with Stanford University/School of Medicine institutional systems and processes (e.g., IRB, finance, human resources).
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
* Demonstrated ability to prioritize own work and multi-task.
* Demonstrated excellent organizational skills.
* Demonstrated ability to take initiative and ownership of projects.
* Ability to communicate effectively both orally and in writing.
* Ability to routinely and independently exercise sound judgment in making decisions.
* Demonstrated experience working independently and as part of a team.
* Relevant subject matter knowledge.
* Ability to direct the work of others, for jobs requiring supervision.
* Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
* Occasional evening and weekend hours.
Additional WORKING CONDITIONS:
On-site efforts at community partner locations within the San Francisco Bay Area region
Hybrid: This position is based on the Stanford main campus with the option of telecommuting/hybrid schedule subject to operational needs.
The expected pay range for this position is $64,480 to $120,000 per annum. The actual pay will be pro-rated based on the 60% FTE.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
* Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
* Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
* Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
* - Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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