The University of Iowa, College of Law is seeking a Director of Operations for the Law School, this position will play a pivotal role in ensuring the smooth operation and maintenance of the Boyd Law Building and associated facilities. Responsibilities encompass various aspects, including but not limited to building management, IT oversight, bookstore and café coordination, parking administration, and compliance with university policies.

Key Areas of Responsibilities and Specific Job Tasks

Operational Support and Management

• Facilities
• Serve as building coordinator for the Law School (Boyd Law Building and other facilities associated with the College of Law), address building maintenance and building needs, which includes:
  • Serving as contact person for all facilities and groundskeeping issues. - Overseeing all space improvements, including remodeling, furniture needs, IT needs, etc.
  • Managing office assignments and the faculty office lottery system.
  • Coordinating and overseeing office and other space moves.
  • Working with Facilities Management, ITS, and other required departments on projects.
    
    • Proactively monitoring actual costs vs budgeted amounts and communicating issues with stakeholders as they arise.
  • Meeting regularly with members of the Collegiate Management
  • Team to understand space needs.
    • Oversee building access
    • Working with the Law Library on their building needs
    • Serve as contact point for event setup, including coordinating extra security for events as needed.
    • Handle Boyd Law Building Space Rental - monitor external entities who are using the space, communicate cost, verify payments received, etc
• IT oversight
  • Act as primary liaison to IT staff; work with IT Director in assuring technology needs are met at the College, including problem solving ongoing, new, and potential issues.
  • Coordinate communications with central IT as needed.
• Law School Bookstore
  • Work with bookstore employee and Registrar to anticipate the needs of faculty and Law students.
• Café Oversight
  • Serve as point person on contract negotiations and space needs for Law School café
• Parking
  • Serve as custodian of parking passes, including ordering, logging, accumulating info for quarterly chargeout, etc.
    Ensure compliance with University or other policies in areas of oversight.

Human Resources (HR)

• Supervise bookstore employee.
• Hire and supervise building students.
• Work with IT Director in assigning duties to IT staff as needed
  

Strategic Planning

• Build and maintain system for monitoring and prioritizing facilities' needs in alignment with mission. Regularly seek feedback, both qualitive and quantitative, to assess needs in areas of oversight. Communicate information in regular reports.
• Ensure compliance with University or other policies in areas of oversight.
• Forecast plans for renovations, including long term planning, cost planning, project management, etc.
  

Information and Communications Management

• Maintain proactive communication with law school community regarding building and facilities and IT needs, and updates.
• Distributes pertinent information regarding work plans to stakeholders.
• Liaison to central units and others representing law school interests.
  

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact [email protected]

Position Qualifications

Education required:

Bachelor's degree or equivalent combination of education and experience.

Experience Required:

• Minimum 5 years of experience working with facilities and building issues.
• Minimum 3 years of experience in operational management experience
• Experience in managing complex projects, especially related to facilities project management priorities and workflow.
• Demonstrated operational and project management experience.
• Demonstrated experience in budgeting planning and tracking.
• Excellent written and verbal communication skills,
• Excellent organizational skills, including evidence of strong prioritization skills, accuracy, and attention to detail and demonstrated ability to establish priorities and meet deadlines.
• Excellent critical thinking, problem-solving and change management skills with a focus on maintaining and developing relationships and partnerships.
• Ability to work with and coordinate with multiple stakeholders.
• Ability to effectively interact with diverse populations.
• Driver's License and ability to meet UI Fleet Safety Requirements.

Desirable Qualifications:

• Knowledge of University of Iowa policies, procedures, and regulations.
• Certification in project management.
• Working knowledge of supply and inventory management.
• Supervisory experience, including hiring, onboarding, and training.

Application Details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume

• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Josh Gulick at [email protected].

Benefits Highlights

• Regular salaried position. Located in Iowa City, Iowa.
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
• For more information about Why Iowa? Click here.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

About University of Iowa

With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.

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