Events and Financial Transactions Coordinator

About the Department of Art

The Department of Art consists of 12 core faculty members and serves approximately 120 undergraduate students and 22 graduate students. They offer three degree programs: a Bachelor of Fine Arts with interdisciplinary elective options, a Master of Fine Arts in Creative Visual Arts focused on studio practice across mediums, and a new low-residency Master of Fine Arts in Image Text, combining creative writing, visual media, and design for print and digital publishing.

The Opportunity

This opportunity involves offering diverse administrative support to the Department of Art, reporting to the Department Manager. Key responsibilities include being the initial point of contact for the department, handling front desk reception, administrative tasks, and operations and communications support. The role also includes serving as an information resource, directing inquiries to the appropriate college offices or faculty, and providing assistance to students and faculty in undergraduate and graduate Art programs. Additionally, a commitment to promoting an inclusive and psychologically healthy work environment is expected from all community members.

What We Need

• Event Coordination: Ability to coordinate and assist in planning various department events, including lectures, exhibitions, field trips, and guest speaker engagements.
• Logistical Skills: Proficiency in handling logistical aspects of events, including scheduling travel arrangements for visitors, room reservations, publicity, and catering coordination.
• Communication: Strong communication skills for producing web and print materials, as well as effectively corresponding with various stakeholders.
• Gallery Management: Experience in managing gallery logistics, including maintaining calendars, stocking supplies, and providing guidance to student exhibitors on contractual and installation matters.
• Collaboration: Demonstrated ability to work collaboratively with students, faculty, facilities teams, and event teams to ensure the success of exhibitions and department events.
• Financial Support: Proficiency in providing financial support, including processing transactions, procurement card management, handling reimbursements, and managing department payments.
• Compliance: Knowledge of compliance and consistency requirements in financial transactions, working closely with department management and finance teams.
• Adaptability: Willingness to work cooperatively with other department staff, provide backup when necessary, and assist with special projects as assigned.
• Attention to Detail: Strong attention to detail in executing tasks related to event coordination and financial support.
• Flexibility: Ability to adapt to changing demands and priorities in a dynamic departmental environment.
• Customer Service: Dedication to providing excellent customer service to students, faculty, and visitors during department events and activities.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Experience with Students: Preferred experience working with students or familiarity with the academic environment.
• Graphic Design and Marketing: Experience in graphic design and marketing is a plus.
• Communication Skills: Strong communication skills, both written and verbal, are desirable.
• Writing Skills: Proficiency in writing is preferred.
• Financial Organization: Experience or expertise in financial organization is beneficial.
• Software Knowledge: Familiarity with software tools such as Filemaker, PowerLED, Adobe Creative Suite, Photoshop, and Canva is advantageous, although not required.

Rewards and Benefits

No Visa Sponsorship is available for this position.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

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Employment Assistance:

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.