The Neurology Department is seeking a detail-oriented pre- and post-award Senior Grants & Contracts Analyst who will provide a broad range of pre-award activities that support the development of the BIOS Clinical Trials Coordinating Center's (CTCC) portfolio of grants, contracts, and service agreements along with some post-award responsibilities. The individual will be expected to provide professional-level sponsored projects management specifically for pre-award functions that include, but may not be limited to proposal preparation, proposal compliance, budget development, proposal review and submission. This position works independently on a variety of grants, contracts, sub award agreements, and service agreements that range from simple to highly complex. This position's main goal is to ensure timely, accurate, effective, and efficient submissions of sponsored funding requests. This position is supervised by the Grants and Contracts Manager in the BIOS Clinical Trials Coordinating Center.
Specific Duties & Responsibilities
Works independently on various complex level grants/contracts, including those from NIH (National Institutes of Health), NSF (National Science Foundation), DOD (Department of Defense), PCORI (Patient Centered Outcomes Research Institute), and various foundations. These grants, contracts, and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated, consortium, Dept. of Defense grants, and higher complexity foundation grants. Some of the NIH mechanisms that this position will be working with are R01, R01/RFA, R01/Fogarty, U01.
Provides guidance and resources for grant proposal development to faculty and staff within the BIOS Clinical Trials Coordinating Center and advises faculty and staff on changes in sponsored research polices.
Reviews sponsor guidelines, identify key requirements and ensure accuracy and compliance with program announcement, organizational and federal regulations.
Will work with the Department of Neurology finance team, the Office of Research Administration (ORA) for the Department of Medicine, and external funding agencies to process grant and contract applications.
Will work with the Department of Neurology finance team, the Office of Research Administration (ORA) for the Department of Medicine, and external funding agencies to ensure that all the proper information/documentation is uploaded into the designated institutional (Coeus) and sponsor application portals (ASSIST, Workspace, NMSSFlex, etc.).
Will prepare and review grant and contract proposals and provide guidance to the PI (Principal Investigator) in the interpretation and implications of applicable grants terms and conditions.
Assists with budget preparation, preparing required documents and proposal submission forms.
Coordinates proposal submission timeline with the Grant Production Team.
Provides official proposal review to check for errors, missing or incomplete information according to sponsor requirements and proposal guidelines.
Provides or obtains institutional certification letters and/or assurances as required by JHU (Johns Hopkins University) and/or the funding agency.
Responsible for review and submission of administrative requests such as change in scope or key personnel, no-cost extensions, carryover requests, supplemental requests, etc.
Responsible for timely and accurate preparation of progress and financial reports for submission by the Authorized Institutional Official.
Coordinates with other department members to ensure that the appropriate allocations are applied in accordance with the award's terms and conditions.
Assists as needed with the preparation and submission of documents needed to initiate subaward agreements and modifications.
Contacts and collaborates with partner institutions to secure all necessary subcontract documentation to ensure that the information/documents provided for submissions are accurate and in compliance with the sponsor's guidelines and ensure that all applicable direct and indirect cost rates have been applied.
Works collaboratively with team members and other colleagues to evaluate opportunities to improve processes and procedures and contribute to the development of new initiatives for the benefit of grants management.
Verifies proper grant account set-up in JHU system(s) and distribution of budgets according to the NoA (Notice of Award).
Responsible for overseeing, as assigned by BIOS finance manager, BIOS CTCC grants and contracts portfolio.
Conducts periodic meetings with Project Managers to review and discuss assigned grants and contracts.
Will work directly with the application's Principal Investigator, Co-Investigators, and administrative staff to ensure effective, accurate and timely grant proposal development. Point of contact for divisional faculty and staff toward the planning and development of budgets for submission with grant packages to various federal offices, private agencies/foundation, and commercial agencies.
Compare budget detail to budget justification for consistency and accuracy. Review budget justification for appropriateness and completeness of content. Verify applications comply with sponsoring organization's guidelines and relevant University policies and procedures. Assist Principal Investigators in completion of required information for grant proposals.
Point of contact for subaward/subcontract organizations to ensure that the information/documents provided for submissions are accurate and in compliance with the sponsor's guidelines. Coordinate submission of all proposals ensuring that all applicable direct and indirect cost rates are applied. Advise faculty and staff on changes in sponsored research polices.
Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e., COEUS, SAP, Dashboard, etc.) for principal investigators, Neurology Administration, Division Leadership, and BIOS Financial Manager when requested. Utilize COEUS and/or Dashboard to provide various reports, such as proposal success rates, amounts of proposals submitted by PI and in total, total direct and indirect costs submitted by fiscal year, etc.
Special Knowledge, Skills, & Abilities
Ability to make independent judgments and act on decisions daily.
Must be detail oriented.
Good critical thinking skills.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF and DOD.
Prior experience preparing and submitting applications in COEUS, ASSIST and WORKSPACE preferred.
Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Classified Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $61,070-$83,900-$106,710 Annually (Commensurate with experience) Employee group: Full Time Schedule: M-F 8:30 am - 5:00 pm Exempt Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Neuro BIOS Personnel area: School of Medicine
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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