Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Accounting Administrative Assistant
Hours: This is a full-time position (37.5 hours per week) This position will require occasional night and weekend hours to support public programs.
Pay: $20.00 - $22.00 per hour, based on experience 
Campus: Evanston
Approximate start date: 9/25/2023
Approximate end date: 12/21/2023

Northwestern University is seeking a temporary Accounting Administrative Assistant for the Evanston campus.

Temporary Job Description:

As part of the role, this person will be responsible for supporting two departments, the Finance and Education Departments. 

Responsibilities: 

Within the Finance Department, this person will be responsible for supporting the business administrator by performing financial and administrative tasks. These tasks include:

         Acting as a proxy for specific employees

         Completing their expense reports,

         Assisting staff with timesheet access and data entry,

         Processing payment requests,

         Creating supplier identification codes,

         Distributing monthly procurement card limits and preparing bi-monthly expense aging reports.

         Additionally, the individual will handle tasks such as

         Processing international wire transfers,

         Managing iBuyNU assigned carts,

         Reviewing current chartfield1's and account codes to identify areas for improvement.

         Furthermore, they will play a key role in compiling all exhibitions and programming, which will be classified by exhibit, date, purpose, department contact, chartfield1, and account code, to serve as a valuable staff resource.

Within the department of Campus and Community Education and Engagement. This position reports to the Associate Director of Engagement. These tasks include: 

         Event coordination and support of public programs, including processing travel arrangements, financial paperwork, and permissions; creating and managing budgets; arranging travel and hospitality; pre-program support, including scheduling, communicating with speakers, and creating event agendas;  day-of program support; and communicating with internal and external partners at The Block, on campus, and in our communities.

         General administrative, financial, and departmental support, including organizing meetings, tracking departmental activity, assisting with outreach and promotion needs related to programming, and communicating with internal and external partners.

         Administrative support of the Block Museum Student Associates Program, including supporting communication around time entry and other HR protocols, and logistical support for tours, student trainings, and occasional events.

Minimum Qualifications:

         Bachelor's degree OR appropriate combination of education and experience.

         1-3 years of relevant experience.

         Excellent organizational, administrative, and project management skills. Proven ability to take initiative, prioritize, set goals, and meet deadlines.

         Demonstrated experience with event coordination, including online, hybrid and in-person programs.

         Exceptional oral and written communication skills, experience developing and maintaining budgets, and comfort engaging with partners, stakeholders, and audiences on and off campus.

         Excellent customer service, hospitality, and diplomacy skills, including ability to exercise good judgment in a variety of situations, to extend generosity and welcome at all times.

         Ideal candidates will demonstrate attention to detail, an ability to manage multiple priorities, and enjoy contributing to a close and collaborative team.

         Interest in working with Northwestern students.

Preferred Qualifications:

         Comfort with basic graphic design and software to create promotional materials.

         Interest in museums, art, interdisciplinary teaching, and higher education.

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
  

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About Northwestern University

Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.

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