We are seeking an Executive Assistant. This position provides executive support for the Director of the Department of Anesthesiology & Critical Care Medicine. Work priorities are set by the Director, and work is organized around the needs of the Director, with a matrixed relationship with the Chief Administrative Officer (CAO). The Assistant to the Director will need to learn, understand, and be able to interpret Departmental, School of Medicine, and University policies for faculty and staff within the scope of the position. They must be comfortable and able to speak for the Director in the Director's absence on matters within the scope of the position. They must have the absolute confidence and trust of the Director and must regularly exercise independent judgment in a variety of areas. This position is a senior administrative support position within the Department and as such must provide an outstanding example for the other administrative support staff. The position's major responsibilities fall into three categories:

• Administrative Management of the Director's Office 40%
• Operations and Communication Management 40 %
• Project Management 20%

The scope of the Director's job and the size of the Department guarantees that this position has substantial and complex responsibilities. This position must manage the multiple facets of the Director's office, balancing each aspect with precision and sensitivity as well as absolute discretion. A high level of discretion and strong Emotional Intelligence (EQ) is a must. This individual will be working with individuals throughout Johns Hopkins Medicine, including frequent contact with the Dean's Office, School of Medicine office, and Johns Hopkins Medicine Executives. They must be able to independently manage projects of significant scope and complexity while maintaining a smoothly running Director office. In addition, the Director's office is the originator of Department communications designed to provide clarity, transparency, and strategic direction to the Department. This individual must understand Departmental priorities and strategies and provide independent generation and/or final drafting of complex communications to the Department as well as other audiences of the Department. This individual is the first representative of the Director's office and must have the ability to manage many situations that call for personal self-confidence and discretion. As the TITLE, this position will have tremendous responsibility and will be pivotal in carrying out the strategic and operational initiatives of the Director of the Department.

Specifically, this role will support the Department in the development and implementation of projects focused on advancing the JHM strategic priorities – People, Biomedical Discovery, Education, Patient- and Family-Centered Care, Integration, and Performance. The Executive Assistant is responsible for supporting the implementation, coordination, status reporting, and stability of department-wide projects that have a significant and direct impact on the strategic priorities and the clinical, fiscal, and administrative operations of the Department of Anesthesiology and Critical Care Medicine (ACCM).

Administrative Management of Director's Office 40%

• Assist in the electronic management of the complex day-to-day schedule of the Director of APM. This includes arranging and managing travel schedules.
• Plan and manage complex meetings within and outside the Department. This includes duties such as developing meeting agendas, taking meeting minutes, and turning around final meeting minutes.
• Understand the value and limitations of the Director's time and prioritize time demands accordingly; Adjust and readjust actions to fit the changing priorities of the Director's office.
• Set routine priorities independently and see to satisfactory conclusion tasks and requests.
• Provide information management support by drafting, editing, finalizing, and publishing public and confidential reports, correspondence, and presentations on behalf of the Director promptly.
• Review, distribute & dispose of physical & electronic communications with acumen, timeliness, and accuracy.
• Prepare materials for meetings and ensure that appropriate arrangements have been made for meetings.
• Manage faculty and personnel management processes that require Director signatures and/or tracking of documents.
• Organize file management & information retrieval systems.
• Work with other members of the team, including members of the faculty affairs team, to ensure the Director's office is viewed in the highest possible light and the work of the Director's office is completed in a timely, efficient, and professional manner.
• Balance the interests of all clients of the Director's office and readily adjust priorities to meet pressing and changing customer demands.
• Become increasingly expert at knowing who, how, and when to loop in the appropriate people to solve issues; ensure the appropriate people/offices receive important communications.
• Coordinate travel for faculty candidates by scheduling transportation, reimbursing expenses, scheduling interviews, planning itineraries, and hosting guests upon arrival.

Operations & Communication Management 40%

• Displays superb contextual and strategic understanding of the priorities of the Director's office and the Department & how these fit into the larger University.
• Exhibit excellent communication and interpersonal skills in many forms and contexts.
• Understand, interpret, and apply requirements, regulations, and policies related to ACCM within the scope of the position.
• Relate and respond to questions, priorities, policies, and strategic direction and independently solve issues and problems within the scope of the position; knows when and to whom to escalate issues.
• Understand and independently apply the
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  Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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