University of California Irvine

Space and Facilities Coordinator


Updated: Sep 6, 2023
Location: Irvine-Campus
Job Type:
Department: Public Health Deans Admin



Job Opening ID: 54944

Working Title: Space and Facilities Coordinator

Department: Public Health Deans Admin

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007397

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

UCI Public Health is dedicated to the achievement of health equity for all populations through teaching, research, service and public health practice locally and globally. Championing the principles of evidence-based public health science, the program aspires to understand and impact population level social, biological and environmental determinants of health and well-being. Drawing from the diverse expertise of its faculty, it aims to educate the future workforce of California and beyond through exceptional programs and experiential learning opportunities. Learn more at publichealth.uci.edu.

Supporting the Program in Public Health, the Space and Facilities works Coordinator consults with campus partners and is responsible for ensuring efficient management and operations of all phases of capital planning and space projects, facilities oversight. Provides programming resource, project oversight, manage space and renovations, resolves general facilities issues. Participates in workgroups, committees and teams with Capital Planning, College of Health Sciences (COHS) and other campus partners in all phases of capital projects and plans, and space projects for the program. Provides advisory, high level reports and coordination to Space Planning and COHS on behalf of the Program in the implementation of short and long-range plans for space utilization to accommodate changing needs. Day-to-day oversight of office space, including working with COHS building manager, coordination with vendors for office equipment, ordering of office supplies, management of conference rooms and bookings. This position is hybrid but with expectation to be on-site, as needed.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$25.57 - $45.02 (Hourly Rate)

Required:

Facilities and lab space management

Office management

Bachelor's degree in project management, facilities management, business administration

Knowledge of research lab space Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Ability to use discretion and maintain all confidentiality Project management Ability to multi-task with demanding timeframes Proficient writing skills to prepare/compose/review a variety of communications, primarily electronic. Ability to work independently, using judgment and decision-making skills to conduct short and long range planning, to prioritize tasks, and to follow through with related activities and request for information in an environment with a high volume diverse workload, of frequent interruptions, competing deadlines, changing priorities and compelling requests.

Preferred:

Understand lab equipment, requirements, and safety standards Understand procurement and purchasing policies

Special Conditions Required:

Possible off-work hours to attend to building emergencies or non-business hour deliveries for lab equipment

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
  
• Legal Right to work in the United States
  
• Vaccination Policies
  
• Smoking and Tobacco Policy
  
• Drug Free Environment
  

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
  
• E-Verify
  
• Pre-Placement Health Evaluation
  

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].
Job Opening ID: 54944Working Title: Space and Facilities CoordinatorDepartment: Public Health Deans AdminBargaining Unit: 99FLSA: Non-ExemptPayroll Job Code: 007397Job Location: UCI Campus- IrvinePercent of Time: 100%Work Schedule: 8-5, M-FEmployee Class: Career Position Summary: UCI Public Health is dedicated to the achievement of health equity for all populations through teaching, research, service and public health practice locally and globally. Championing the principles of evidence-based public health science, the program aspires to understand and impact population level social, biological and environmental determinants of health and well-being. Drawing from the diverse expertise of its faculty, it aims to educate the future workforce of California and beyond through exceptional programs and experiential learning opportunities. Learn more at publichealth.uci.edu. Supporting the Program in Public Health, the Space and Facilities works Coordinator consults with campus partners and is responsible for ensuring efficient management and operations of all phases of capital planning and space projects, facilities oversight. Provides programming resource, project oversight, manage space and renovations, resolves general facilities issues. Participates in workgroups, committees and teams with Capital Planning, College of Health Sciences (COHS) and other campus partners in all phases of capital projects and plans, and space projects for the program. Provides advisory, high level reports and coordination to Space Planning and COHS on behalf of the Program in the implementation of short and long-range plans for space utilization to accommodate changing needs. Day-to-day oversight of office space, including working with COHS building manager, coordination with vendors for office equipment, ordering of office supplies, management of conference rooms and bookings. This position is hybrid but with expectation to be on-site, as needed. Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. $25.57 - $45.02 (Hourly Rate) Required:

Facilities and lab space management

Office managementBachelor's degree in project management, facilities management, business administrationKnowledge of research lab space Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. Ability to use discretion and maintain all confidentiality Project management Ability to multi-task with demanding timeframes Proficient writing skills to prepare/compose/review a variety of communications, primarily electronic. Ability to work independently, using judgment and decision-making skills to conduct short and long range planning, to prioritize tasks, and to follow through with related activities and request for information in an environment with a high volume diverse workload, of frequent interruptions, competing deadlines, changing priorities and compelling requests. Preferred: Understand lab equipment, requirements, and safety standards Understand procurement and purchasing policies Special Conditions Required: Possible off-work hours to attend to building emergencies or non-business hour deliveries for lab equipment Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:Background Check and Live ScanLegal Right to work in the United StatesVaccination PoliciesSmoking and Tobacco PolicyDrug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.California Child Abuse and Neglect Reporting ActE-VerifyPre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

To apply, visit https://careersucirvine.ttcportals.com/jobs/12942750-space-and-facilities-coordinator





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Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.

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