The Calhoun School, a progressive independent school located on Manhattan's Upper West Side, is seeking candidates for the full-time position of Development Systems and Events Associate to join our collaborative Office of Development and Alumni Relations.

Reporting directly to the Director of Development, the Development Systems and Events Associate is Calhoun’s chief authority on the Raiser’s Edge database and is responsible for gift entry, processing and acknowledgement as well as serving as the primary liaison to our Business Office. This essential member of the Development Office produces analytical reports and research to support all aspects of the donor engagement cycle and supports the Events and Engagement Coordinator with logistical and data-related elements of constituent events.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES

Responsibilities include (but are not limited to): 

Raiser’s Edge Management and Maintenance

• Ensure the biographical and financial accuracy of the database, including making regular and timely updates on family and donor information

• Conduct annual roll-over of data, accounting for incoming and exiting families

• Perform periodic maintenance to ensure that data is up-to-date, accurate, and de-duplicated, and that best practices are being implemented and documented

Reporting and Data Analysis

• In partnership with the Development Office, create and manage an annual calendar of key reports and data inputs / exports, including reports to be pulled regularly

• Prepare monthly and annual reports for presentation to the administration and board of trustees

• Accurately pull all data required for Annual Report and Printer’s Proof

• Create new queries, exports, and reports or revise existing ones based on the needs of the Development team

 Gift Entry, Processing, Acknowledgements and Reconciliation

• Develop and/or revise and maintain standards and procedures for data and gift entry

• Manage gift acknowledgement, ensuring gifts are acknowledged in a timely manner

• File all acknowledgement letters and resend to donors upon request

• Annually, set up Greater Giving/GiveCampus/OneCause/other donation pages and systems to process gifts

Business Office Partnership

• Ensure data accuracy and appropriate integration of financial records between RE and Financial Edge

• Serve as the primary liaison between the Development and Business Offices, supporting annual audit

• Create and implement mechanisms to ensure effective interaction between data bases and team members

 Special Events

• Support the Events and Engagement Coordinator with event logistics, set-up and breakdown including guest tracking and event record management

 Research

• Conduct prospect research on incoming families and donor prospects

• Create prospect reports for upcoming Development Office events

 Other Development Activities and Professional Growth

• Engage regularly with NYSAIS colleagues and professional growth opportunities to ensure our systems are processes are in line with up-to-date best practices

• Participate in Development Office text- and phone-a-thons, serving as a solicitor

• Support Development Office events, both on and off-campus, as needed

• Provide training to new employees in need of Raiser’s Edge support

COMMITMENT TO DIVERSITY WORK

Calhoun is committed to addressing issues of social justice, diversity, equity, and anti-bias education in our curriculum and in our community. Teachers must be willing learners and participants in supporting this work.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

Calhoun is committed to recruiting, hiring and supporting a diverse staff and welcomes applicants of all gender, sexuality, religious, ethnic, racial and cultural identities. Calhoun does not unlawfully discriminate in employment opportunities or practices on the basis of one’s actual or perceived race; color; religion; sex/gender (including gender identity); creed; sexual orientation; marital status; pregnancy; ethnicity; national origin; ancestry; age; disability.

QUALIFICATIONS REQUIRED:

• Bachelor’s degree

• 3–5 years full-time, related professional experience; preferably in non-profit/ educational fundraising

• Strong proficiency with Raiser’s Edge or comparable CRM

• Excellent Excel and data manipulation skills

• Comfort with engaging with donors of all constituencies via written and in-person communication

• Strong project management skills including the ability to prioritize, complete multiple tasks simultaneously with close attention to detail and meet deadlines

• Highest ethical standards and an ability to handle confidential information with integrity and discretion

• Evening work is required throughout the year (approximately 10 evenings)

The Calhoun Development Office is located on the third floor of a five-floor walk-up townhouse. Position will require occasional travel between two buildings within four blocks of one another.

About The Calhoun School

The Calhoun School is a leading progressive, independent, co-educational day school in Manhattan.

Connections working at The Calhoun School