Job Summary

Are you excited by the idea of being part of a dynamic, hands-on team that makes available the records of business and economic history and the records of the Harvard Business School since its founding in 1908? Are you energized by the challenge of arranging and describing newly acquired materials that test your analytical and investigative skills? Are you drawn to the community and energy of being on a college campus? If so, consider joining our team as an Accessioning Archivist. Check out some of our services for the HBS community, explore our exhibits, or just browse our website at https://www.library.hbs.edu/.

Working as part of Baker Library Special Collections and Archives (BLSCA), the Accessioning Archivist is a member of the BLSCA processing team. The Accessioning Archivist will be responsible for accessioning all incoming Baker Library Special Collections and Archives collection materials including Harvard Business School records and faculty papers, corporate records, and manuscript materials, ensuring that newly accessioned material, both paper and digital, is available for research within a reasonable timeframe. The Accessioning Archivist will also be responsible for creating initial collection-level description for all holdings, ensuring responsible administrative and physical control and basic intellectual access for all material at time of accession, and providing the infrastructure upon which any future archival work will be built. This position liaises regularly with collection managers, and under the guidance of the Manager, Archival Processing, contributes to the department's policies, procedures, and workflows. Reports to the Manager, Archival Processing.

A cover letter is required to apply for this role, to help us understand your interest in this position.

Please note that this is a 3-year term position.

Position Description

• Accession both physical and digital collection materials. This includes basic stabilization, creating inventories based on accessioning level, arrangement and description, and creating and updating accession metadata in archival and cataloging systems.
• In consultation with collection managers, conduct accessioning as processing to reduce backlog and time it takes to make more materials available for research.
• Create resource records in ArchivesSpace in accordance with current Baker Library Special Collection and Archives standards.
• Collaborate with the Digital Archivist in capturing born-digital content on storage media.
• In consultation with the Manager, Archival Processing, participate in the ongoing development of the department's accessioning procedures.
• Gather statistics relevant to accessioning for tracking progress and establishing processing priorities.
• Assist with the documentation of record destructions.
• Where appropriate, facilitate the packing and secure transportation for incoming collection material.

This role is responsible for other duties as assigned.

Basic Qualifications

• M.S. (Master of Science) in library and information science, equivalent degree or two years work experience with archival theory and practice.
• Minimum 2 years' experience accessioning and/or processing archival materials in a variety of formats, including experience with current national standards for archival arrangement and description.

Additional Qualifications and Skills

• Demonstrated ability to create archival description using and applying DACS and other library and archival descriptive and content standards.
• Familiarity using archival and cataloging content management systems to create discovery tools such as finding aids and catalog records.
• Experience working both collaboratively and independently with varied groups.
• Comfort with voicing opinions/perspectives in a professional manner.
• Experience working with confidential materials and exercising discretion.
• Familiarity with accessioning born digital materials and digital preservation concepts.
• Demonstrated experience with basic preservation and conservation standards for archival collections.

Physical Requirements

• Must be able to lift 40 pounds at a time; ability to remain stationary for extended periods; push, pull, and bend, as necessary.

Additional Information

This position is approved for a 3-year term (with possibility of renewal/extension) which begins on the person's first day of employment.

This role requires that you are onsite at our Boston, MA based campus as the role is not eligible for remote and/or hybrid work.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment

Benefits

Salary range: $70k - $80k, commensurate with relevant experience.

We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format

On-Site


Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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