Department Overview

Note: This is a hybrid position (Working partially from home while also reporting onsite partially for job duties)

Labeled a Magnet Destination Hospital designated by the American Nurses Credentialing Center, we pride ourselves in not only serving our community with the highest of accolades, but pushing a multifaceted mission that strives of excellence within the OHSU Culture.

OHSU is hiring! We offer a variety of benefits on top of joining a thriving organization:

• Medical, dental and vision coverage at low or no cost to employees
• Covered 100% for full-time employees and 88% for dependents
• Several retirement plans to choose from! - Oregon Public Service Retirement Plan and University Pension Plan, voluntary savings plans (403b and 457b)
• Up to 200 hours (equal to 25 full days) a year of paid time off
• 96 hours of sick leave a year (prorated for part-time employees)
• Commuter subsidies
• Tuition reimbursement
• Access to group life insurance, disability insurance and other supplemental benefits
• Annual Raises
• Employee discounts to local and major businesses
• Growth/Development Opportunities

We want you, apply and work with us today! https://www.ohsu.edu/

The Move and Interiors (M/I) Team, within Design and Construction at OHSU, has five primary areas of expertise: Material and Finish Selection and Standards, Furniture, Move Coordination, Signage and Wayfinding, and Art. The Moves and Interiors Team provides scope and budgets for both Healthcare and Research/Education project programming in these five areas, and all sustaining and major capital projects managed by Design and Construction are assigned an Interiors Project Manager to coordinate and consult on the required M/I scope throughout the entirety of the project.

The Interiors Project Manager (IPM) specializes in the management of the five areas of expertise for both sustaining and major capital construction projects and is responsible for M/I scope through all phases of the design process, from programming to construction administration. This scope also includes, but is not limited to: scoping, scheduling, coordination, estimating, budget management, design review, finish and furniture research and selection, design and construction document review, IT and power/data coordination, using project management software for in-scope services, utilizing project databases and referencing resource materials, vendor selection, order placement/confirmation/tracking, invoicing, coordination of furniture procurement and installation, move coordination, managing both the "local" (project-specific) & "global" (Campus-Wide) needs of OHSU.

The Interiors PM is an integral member of the Move and Interiors Team, and reports through the M/I Program Team Manager (PTM). IPMs are expected to work both independently and in collaboration with other IPM's, ISPM's, and IAPM's, the Design and Construction (DesCon) Project Leads, the project delivery teams, the client (customer), other department staff, OHSU stakeholders, external vendors and internal service providers to provide guidance through the project delivery process. IPMs seek guidance from technical experts, other Interior Project Managers, Project Leads, and/or a supervisor to clarify expected results, or confirm interpretation of regulations, standards and role expectations.

As a member of the Move and Interiors Team, IPMs contribute to the development and implementation of OHSU Finish and Furniture Standards with appointed OHSU stakeholders for both the Healthcare and Research/Education missions. As a member of this team, the candidate will also be responsible for communicating the OHSU Finish and Furniture Standards and processes to relevant project stakeholders, recording/documenting the standards to keep our database current, and upholding the standards policy. This role includes training of these standards to OHSU's contracted architects, GCs, consultants, Design & Construction Project Leads, and service providers.

The position regularly communicates, collaborates, brainstorms, and problem solves with other OHSU departments and committees including Logistics, Campus Planning, Facilities, Safety and Inspection, General Construction, Environmental Services, Environmental Health and Safety, the Healthcare Interior Finishes and Furniture Standards Committee (HIFFS), and occasionally the Wayfinding Committee and Art Committee.

(This is the second of a three-level series. The Interiors Associate Project Manager (IAPM) is responsible for supporting the delivery of projects that are smaller subsets of larger projects or programs; the Interiors Project Manager (IPM) manages the delivery of projects within a larger program; and the Interiors Senior Project Manager (ISPM) manages a program, individual projects and direct reports.)

Function/Duties of Position

TRAITS OF A SUCCESSFUL PROJECT MANAGER

Traits of a successful Interiors Project Manager include: the ability to work independently and as part of a team; excellent communication and customer service skills with ability to maintain tact and diplomacy; highly organized and detail orientated with ability to also stay high level and big picture focused; ability to work effectively under the pressure of high volume, time sensitive work with frequent interruptions and with changes in priorities; ability to be flexible and adaptable; being a team player that support a culture of trust and respect as key elements of successful project delivery; mastery of the structure and content of the English language and rules of composition; skilled writing and grammar.

SUPERVISION RECEIVED

IPMs seek guidance from technical experts, other PMs, or their supervisor (PTM) to clarify expected results, or confirm interpretation of regulations or standards.

Project Management

• Responsible for the successful completion of the Moves and Interiors scope of all sustaining and major capital projects through effective management and coordination of people, time, and other resources.
• Coordinates and leads the activities of the project delivery team, as related to M/I scope, for sustaining and major capital projects. Includes developing and maintaining detailed project documents, frequent communication, and follow-up to ensure adherence to commitments made to the client.
• Collaborates with project delivery team members to:
  • Assign/Coordinate M/I work between OHSU, architects/contractors, and vendors.
  • Assign/Coordinate M/I project changes/impacts, update project schedules, and communicate changes to project teams.
  • Prepare required documentation for project team meetings, organize and maintain project files, update/maintain M/I team resources and databases as needed, prepare M/I related documents for project closeout.
  • Develop and prepare M/I related proposals and contracts.

Project Planning and Design

• Is knowledgeable in the areas of Finishes and Furniture as it relates to performance standards and applications appropriate for healthcare and/or research/educational spaces. Advises project delivery teams, end users, and vendors on these standards and applications.
• Prepares, develops and maintains all project related materials including, but not limited to, programming, budget, scope, and schedule for Furniture, Finishes, Moves/Relocations, Signage/Wayfinding, and Art. This also includes the interior finish database and keeping it current.
• Collaborates on M/I scope with contractors, architects, subcontractors, and vendors as they develop construction documents to verify that designs meet project success criteria & institution standards.

Continuous Process Improvement

• Stimulate, promote and sustain process improvement initiatives throughout all levels of the department. Support an environment and mechanism to stimulate healthy competition, share ideas and promote opportunities to learn new techniques and methods that will improve the department's products and services.
• Continuous development and improvement of OHSU Finish and Furniture standards, updates to relevant databases, communication of standards to department and project stakeholders.

Communication & Customer Service

• Communicate early and often with client and members of the project team to ensure optimal customer service delivery.
• Communicate early and often with Project Leads to create a collaborative team dynamic and ensure successful project delivery.
• Maintains and develops the trust and confidence of the client and other key members of the project delivery team by anticipating problems, being proactive, and maintaining a "healthy sense of urgency".

Vendor Management

• Responsible for the selection and oversight of vendors who perform services within the scope of the Move and Interiors Team. This includes building relationships with key vendor personnel, training vendors to OHSU standards, monitoring their adherence to standards, reporting of issues/concerns, completion of vendor scorecards, etc.

Other responsibilities as assigned

Required Qualifications

• Bachelor's Degree in Interior Design, Interior Architecture, Architecture, Project Management, Planning or similar

• An additional 2 years of relevant professional experience in lieu of degree

• Minimum of five (5) years of experience in the design and construction industry.

• Minimum of three (3) of the required five (5) years with direct involvement in all phases of interior design process (moves, logistical planning, furniture, and finish specifications, etc.).

• Knowledge of principles, processes, and methods of project management.

• Knowledge of practices, methods, common materials and techniques of the design, construction, and remodel of commercial buildings and facilities.

• Thorough knowledge of contract documents with experience working with floor plans and architectural drawing sets, including furniture and finish plans/schedules,

• Knowledge of basic building and healthcare related codes (FGI, egress, ADA, HIPPA, NFPA, etc.) as it relates to space plans and design.

• Hands on experience with furniture and finish selection and specification for commercial buildings and facilities.

• Knowledge of office systems furniture and the ability to explain systems furniture components to clients.

• Experience using AutoCAD and ability to read/understand complex commercial construction documents; knowledge and ability to apply drawing/CAD standards when adjusting/annotating drawings.

• Competency in managing 10+ design projects of varying scope concurrently.

• Demonstrated customer service skills with a positive, can-do attitude, and a "healthy sense of urgency".

• A certain degree of creativity is required.

• Compliance with Code of Conduct, Respect in the workplace and Applicable policies, procedures and agreements related to position, department or OHSU as a whole

• Must be able to perform the essential functions of the position with or without

Preferred Qualifications

• Master's Degree in Interior Design, Interior Architecture, Architecture

• 5 years relevant design and project management experience specifically for Healthcare and/or Research/Education spaces

• Knowledge of finishes and furniture performance standards and applications specific to healthcare and academic/research facilities.

• Any related professional certification (PMP, NCIDQ, LEED, EDAC, etc.)

Additional Details

Salary Range: $81,619.20 - $130,374.40 a year

• Work locations will vary, including academic and hospital environments both on and off campus. Most time will be spent in an office environment, with extended hours at a computer workstation.
• Travel may be required throughout the Portland Metro area (or beyond depending on our regional clinic project work load/partnerships). Environmental exposures vary considerably between interior climate controlled environments to open exterior environments. Either environment may be exposed to inclement weather, uneven ground and work surfaces, noise, wind, heights, confined spaces and various other construction site conditions. Currently, our department offers teleworking 2x/month.
• Ability to navigate a construction site, including scaffolding, ladders, uneven work surfaces, and inclement weather. Must be able to access and inspect (visually, audibly and tactilely) a variety of construction conditions.

All are welcome