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Facilities Administration Coordinator (4263C) - EECS About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 240 regular faculty members, 2100 graduate students and 3600 undergraduate students located in seven academic departments. Engineering is the second largest college on the Berkeley campus.

The Department of Electrical Engineering and Computer Sciences (EECS) in both the College of Engineering and the Division of Computing Data Science and Society (CDSS), is the largest department on the Berkeley campus consisting of over 130 faculty, adjunct, active emeriti and PIR appointments, 3,500+ undergraduates both in the College of Engineering and Letters and Science,800+ graduate students, and 60+ staff members. EECS programs are consistently ranked in the top three by many measures, including U.S. News & World Report's national and global ranking. Annual operating budget not including research expenditures for EECS is $40+ million.

The Department is actively engaged in teaching and research in the disciplines of Artificial Intelligence, Computational Biology, Databases, Graphics, Hardware / Architecture, Human-Computer Interaction, Operating Systems / Networking, Programming Systems / Software, Scientific Computing, Theory, Vision (in Computer Science) as well as Biosystems, Communication/Networking, Communications/Physical Layer, Control, Design, Modeling, and Analysis, Electromagnetics/Antennas, Integrated Circuits, Optics, Physical Electronics Devices, Physical Electronics/MEMS, Optoelectronics, Energy, Robotics, Signal Processing for Image & Video, Signal Processing for Speech & Audio (in Electrical Engineering). Computer Science operates research and instructional laboratories in Soda Hall and Sutardja Dai Hall, and Electrical Engineering operates like facilities in Cory Hall and Sutardja Dai Hall. EECS also has a significant technical staff support structure to provide support for research and instructional laboratories and fabrication facilities.

Under general supervision and guidance of the EECS Facilities Projects and Building Manager, the Facilities Administration Coordinator represents the EECS Department to faculty, students, staff, visitors, vendors and other campus units, in terms addressing and coordinating the department's access, facilities, and safety matters and concerns in two buildings (Cory and Soda). The position provides high level facilities and administrative support the EECS faculty, staff, and students and is responsible for coordinating requests/inquiries with appropriate resources or contacts as needed to meet the department's building and safety goals and priorities The position also provides general administrative support to the Facilities and Administration groups.

Application Review Date

The First Review Date for this job is: April 12, 2023 - Open Until Filled

Responsibilities

60% Department Access/Key Control Management:

• Serves as the Department's Access Coordinator/Key Controller for Cory and Soda buildings. Responsible for building access (card key and metal keys) for Soda and Cory to over 1,200 facilities occupants and contractors each semester.
• Implements and reviews UCPD Access Control Policy for EECS facilities in Soda and Cory Hall.
• Oversees creating keycard clearances in accordance with UCPD policies as appropriate based on employment/organization/group affiliations.
• Oversees and maintains accurate records of all access control activities, including ensuring appropriate authority approvals prior to issuing keys, ordering replacement keys as needed, etc.
• Independently oversees the Department access records system including reconciling inventory, recovering department keys from departing personnel, reporting any failure to recover access control keys to department management and UCPD, and securely storing unassigned keys in the department's UCPD-approved cabinets.
• Coordinates access control and security efforts using CCURE and collaborating with both the physical and electronic security specialists.
• Maintains 'New Card/Metal Key Access' and 'Problems' forms and resolves access issues ensuring appropriate approvals and safety requirements are met
• Partners with Instructional Support Group and Electronic Support Group Managers or reviewing semester-based clearances and troubleshooting card key issues for students enrolled in EECS courses (12,000+/semester).
• Responsible for communicating access control weekly requests for door schedules in all Soda and Cory Hall to campus Facilities in a timely manner.
• Administers temporary cardkey access (e.g., visitors, vendors, etc.)

20% General Facilities Administration:

• Oversee all incoming email inquiries related to access and facilities and take actions as necessary or direct them to appropriate resources.
• Serves as a back up to the Building Managers as needed for facilities and access related matters
• Responsible for managing the EECS Facilities Request system (ACG), including submitting requests and updating EECS work orders when requests are completed.
• Uses Maximo (campus system) to track facilities requests and their status.
• Coordinates ad hoc and special facilities and administrative projects with the EECS Facilities Team members.

10% General Office Administration:

• Coordinates with the EECS Administration/Facilities Team members in managing schedules for student employees to ensure that daily operational business needs are met.
• Responsible for coordinating purchasing requests for the Facilities and EECS Administration Groups as needed via BearBuy and ERSO Intranet.
• Oversees and coordinates maintenance of the department office equipment including copiers, public printers, etc., in Cory and Soda buildings.
• Coordinates all logistics related to shipping and receiving partnering with the ERSO/campus shipping and receiving teams (i.e., USPS, UPS, FedEx, etc.).
• Oversees all aspects of ordering/distributing/returning of EECS faculty regalia for commencement activities.
• Coordinates with campus Mail Services for confidential shredding bins/boxes for managing course related and other confidential materials.

10% Course Support Administration:

• Partners with the EECS Administration Group to ensure Cory Hall room reservations management.
• Partners with the EECS Administration Group in coordinating textbook adoptions and related textbook library logistics as necessary.
• Provides backup support the EECS Administration Group in course support matters including assist in the printing, tracking completion and distribution of copy jobs, with special emphasis on mid-terms and finals.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to use discretion and maintain confidentiality.
• Thorough written, verbal, and interpersonal communications, tact and political acumen to effectively represent the department and to communicate effectively with faculty, staff, students, and visitors.
• Thorough knowledge of the campus, its mission, goals, objectives, programs, achievements, infrastructure, and issues of concern.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Skill in project management, including event planning, facilitation/collaboration, and meeting deadlines. Requires a high level of organizational, analytical, and time-management skills.
• Demonstrated technical and applications skills (e.g., Google Suite, MS Office Suite [PowerPoint, Word, Excel], etc.) and working knowledge of common campus-specific and other computer application programs.

Preferred Qualifications

• Understanding of the Department's Student Affairs, Academic Personnel, Financial, and Program Development, Facilities, and other operating units, and departmental goals and priorities.
• Understanding of EECS's unique structure, academic programs, policies, workflow and communication demands.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's https://www.google.com/url?q=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html&source=gmail&ust=1674324686328000&usg=AOvVaw2GpIWYW1GodaOMhx7gsK4r' href='https://apptrkr.com/get_redirect.php?id=4053713&targetURL=http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html' style='font-variant-ligatures:normal; text-align:start; white-space:pre-wrap; color:blue; text-decoration:underline' target='_blank'>Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $28.83 to $33.74 hourly. This is a 100% FTE career position eligible for full benefits.

Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of 'UCB Employee' and then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.
Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.



For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.





To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=51373&PostingSeq=1









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