Career Center

Job Description:

• Creates and organizes resources for job creation including templates for job descriptions.
• Organizes salary benchmarking, specifically at DIL global field offices.
• Coordinates with the BFI HR Team to get new positions approved by the University.
• Strategizes and project manages the outreach process to fill pipelines for open jobs.
• Coordinates recruitment planning, job description, screening of applicants, interview schedules, sample questions and evaluation materials, etc.
• Coordinates recruiting processes and procedures across all staff including some partner entities.
• Advises DIL staff and coordinates on hiring personnel abroad.
• Pulls applications from various recruiting platforms when they are submitted and shares with hiring managers.
• Leads hiring meetings and liaise with hiring managers to ensure the timely progress of hiring processes.
• Ensures that relevant HR and operations updates and resources shared by BFI are communicated on unit specific platforms. 
• Works with BFI in ensuring compliance of staff with organizational, University, and other relevant policies and guidelines.
• Coordinates with BFI Human Resources Department and DIL hiring managers to make formal offers to new hires.
• Works with BFI HR regarding on- and off-boarding to ensure transactions are completed accurately within the expected timeframe.
• Schedules and coordinates onboarding plans.
• Manages the procurement of business cards and office equipment.
• Manages the allocation of office space with DIL management.
• Coordinates access to various University systems for new employees.
• Liaise with third party employers to support employees hired abroad.
• Processes employee moving expenses.
• Coordinates training, initial and ongoing. Trains office staff on office procedures and compliance protocols. Coordinates special projects.
• Works with Director and Executive Director on programâ™s 360 review process.
• Provides visa question support for staff travel and relocation with BFI HR.
• Ensures that staff lists and staff information are up-to-date on all unit platforms.
• Facilitates HR processes and procedures with guidance from BFI HR across all staff including some partner entities.
• Works as needed through a variety of hiring processes.
• Reserves office, conference, and event space. Works with relevant University departments to allocate office, conference, and event space for visitors and staff.
• Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
• Communicates with vendors as needed.
• Coordinates travel arrangements and lodging for visitors, speakers and faculty.
• Uses existing and new procedures to solve routine and complex problems as they arise.
• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
• Researches and analyzes data to create reports, and may create other reports for grants and contracts.
• Performs other related work as needed.

Preferred Qualifications
 

Education:

• Associate degree in in business administration or related field.
• Bachelorâ™s degree in business administration or related field.

Experience:

• Minimum of 3 years of relevant experience.
• Global experience.

Technical Skills or Knowledge:

• Demonstrated skill and knowledge of or ability to quickly learn the internal workings of the University.
• Proficient in Microsoft Windows Suite, including Microsoft Outlook, Word, Excel and PowerPoint.
• Willingness to learn new systems and software as necessary.

Preferred Competencies

• Familiarity with recruiting and hiring practices is a plus.
• Demonstrated ability to take initiative and work independently, while remaining in close coordination with other members of the team.
• Strong communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill.

Working Conditions

• Perform tasks mostly indoors in an office setting.
• Work independently for periods of eight (8) hours or more.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• Three Professional References Contact Information (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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