The University of Alabama at Birmingham (UAB) seeks a Program Coordinator II. Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature. The Department of Anesthesiology is seeking an experienced administrative professional to help support the 15-20 faculty and 25-30 staff within the Research Division. Primary duties will include providing grant related administrative support (pre and post award) to the research faculty and staff in the division, as well as non-grant-related administrative support (calendars, meetings, etc.).
Key Duties, Primary Responsibilities:
Carries out established program objectives and directives
Follows established guidelines or protocols
Determines the best approach to accomplish assignments
May participate in program planning and in setting program objectives
May supervise support staff
May act as a communication liaison and special events planner
Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students
May be responsible for adherence to program budget and/or other fiscal duties
May assist with grant and contract preparation and submission
May handle data management
Assists faculty with grant application preparation and submission to OSP, and extramural sponsors
May assist with preparations of budgets for new grant applications
Facilitates fee-for-service agreements, subcontracts, and subawards
Maintain faculty research files related to multiple ongoing research projects
Files include those related to budgets, animal care facilities, research sponsor applications and reports, and other UAB mandated records and approval forms
Monitors grants, contracts and discretionary account monthly spending, including providing balance statements to project directors
May assist with preparations of budgets for proposed and on-going projects, as well as the preparation of new grant applications
Assists with NIH annual renewals, no cost extensions, carryforward requests, RPPR preparation and annual closeout forms in communication with NIH and OSP
Receive and distribute sponsor assay deliveries, notify appropriate lab staff/managers
Regularly updates and plans with project PI to ensure project milestones are met
Interfaces with federal sponsor for project management, deliverables, and appropriate invoicing
Assist PI with processing MTA's and CDA's as needed
Maintain a database and inventory of supplies for the division, as well as some laboratories Process requisitions and payments requests for supplies/equipment, and reimbursements Send work requests as needed, ex., maintenance, security and EVS etc.
Process all Fed Ex Hazardous and UPS shipments requests
Create and close Blanket Purchase Orders as needed
Manage electronic calendar for Staff and Faculty requests
Organize meetings and agendas for Visiting Professors, Faculty Candidates, etc.
Answer central division and lab office lines, and respond to phone requests; may include providing information directly to callers or forwarding to appropriate responders
Grants administration experience is preferred
Experience with Oracle, Lawson and BA Priority Software is a plus
Knowledge, Skills, Abilities and Worker Characteristics:
Knowledge of the principles and procedures of clinical research
Verbal and written communication skills
Interpersonal Skills
Highly organized with strong attention to detail
Effective communicator with research staff, participants, and non-academic research partners
Accuracy and attention to detail
Adaptability to a fast paced, changing work environment
Critical thinking & problem-solving abilities
Dependability
Multitasking and time management skills
Organizational skills and the ability to prioritize assignments
Hourly Pay Range - $18.35 - $29.80
Qualifications
Bachelor's degree in a related field
One (1) year of related experience required
Or an equivalent combination of relevant education and/or experience
Primary Location
:University
Job Category
:Clerical & Administrative
Organization
:311100000 Anesthesiology Chair Office
Employee Status
:Regular
Shift:Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager):Onsite
In fall 2018, UAB had a third consecutive year of record-high over all enrollment with 21,923 students, including its largest freshman class ever (2,299), with enrollment growth in every school on campus and in the acclaimed UAB Honors College. The freshman class had an average ACT of 25.2 and GPA of 3.73- both higher than 2017. UAB's students are talented and diverse, with minority students making up 40.5 percent of the freshman class and 39.7 percent of the entire of the student body. Logo Logo UAB is was recently recognized as the Top Young University in the U.S. and 10th globally in the Times Higher Education World University Rankings. UAB research expenditures are at a record high, exceeding $562 million in FY17, and UAB ranks 15th in federal funding nationally among public universities (top 4 percent) and 31st overall (top 5 percent). In National Institutes of Health funding, UAB ranks 8th among public universities (top 2 percent) and 23rd overall (top 4 percent) with more than $244 million. UAB Health system has over one million patient visits annually and is home to Alabama's largest hospital and the 3rd largest public hospital in the U.S. UAB houses the state's only level ...1 adult trauma center and the only National Cancer Institute-designated Comprehensive Cancer Center in Alabama and a five-state region. UAB is the state's largest single-site employer, with more than 23,000 employees, and has an annual economic impact of over $7.15 billion on Alabama.
