Posting Number: 20141533S Department: Facilities / Public Safety DIST (DEPT) Location: District Office Position Number: 1AC001 Percentage of Full Time: 100% FLSA: Exempt (does not accrue overtime) Months per Year: other If other, please specify: This is a temporary position for approximately 2 years or the exhaustion of Measure H funds. Salary Range: Note: Min Salary: $161,328 (annual) Max Salary: $205,824 (annual) Position Type: Administrative/Supervisory Positions
Who We Are: The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the Districts Strategic Plan, 'success, equity, and social justice for our students are longstanding goals.' The Districts 'Students First' Strategic Plan is focused on 'Student Success, Equity and Social Justice.' We provide students with a rich and dynamic learning experience that embraces differences - emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our San Mateo County Community College District team, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty and classified staff, administration, students and community partners.
The College and the District: The San Mateo County Community College District is home to Caada College, College of San Mateo, and Skyline College. All three of our colleges are designated as Hispanic Serving Institutions enrolling approximately 20,000 students each academic year. San Mateo County Community College District has a diverse student population that is a reflection of the communities that it serves. Detailed information about the student population, including data related to student success, can be found on the San Mateo County Community College Districts Educational Services & Planning website.
Who We Want: We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Position: Responsible to the Chief Facilities and Operations Officer for the development and management of all District Capital Construction projects to include the three college and the Chancellor's Office sites.
This is an administrative position involved with planning, coordinating, implementing, and evaluating a specific College capital project or program. The position is responsible for designing and implementing project services, directing the work of other staff, and maintaining effective partnerships and working relationships with funding agencies, governmental jurisdictions, other educational institutions, community organizations, and business representatives and vendors. Public contact is extensive and involves outside agency and organization representatives, staff, students, and the general public for the purpose of exchanging policy, technical, and procedural information. A high degree of independent judgment and creativity are required to resolve a variety of minor and major problems that arise. Consequences of errors in judgment can be costly in employee and staff time, public relations, and money. A Director of Capital Projects can direct the work of professional, paraprofessional, clerical, student, and volunteer staff as assigned.
Duties and Responsibilities: The duties below are representative of the duties of the position and are not intended to cover all of the duties performed. The omission of specific statements of duties does not exclude them from the position if the scope of work is similar, related, or a logical assignment to this position.
Works directly with the colleges to ensure that capital projects meet the needs and expectations of educational programs and services in support of the colleges educational mission
Provides management and overall policy direction for capital construction projects
Provides oversight of capital construction budget preparation, execution, and conciliation development of the Districts Five-Year Construction Plan and submission of capital project proposals and all associated documents to the State Chancellors Office
Serves as the District representative and liaison to the State Chancellors Office on all capital projects
Ensures compliance as it relates to public works design and construction
Ensures maintenance of and compliance with District Design Standards, including sustainability and energy efficiency goals and policies
Ensures close-out of capital projects, including complete DSA close-out, project archiving and turnover of project records and materials to the Maintenance and Operations team
Participates in selection and is responsible for management of construction consultants, contractors, and vendors
Exchanges information with staff, students, business representatives, other educational institutions, funding and governmental agencies, community organizations, and the general public regarding college project policy, partnerships, grants and other funding resources, project goals and outcomes, program review, and strategic planning
Drives a motor vehicle to attend off-site meetings and workshops and participates in other activities to present and obtain current information; makes presentations to small and large groups as needed
Develops and delivers informational updates and presentations to the Board of Trustees, Citizens Oversight Committee, and other interested organizations
Researches, compiles data for, formats, composes and prepares statistical, financial, demographic, and other special and regular reports, grant applications, narratives, presentations, surveys, needs assessments and other materials
Interviews clients and project partners to conduct needs assessments and determines appropriate project services
Uses a variety of computer software to design and prepare correspondence, reports, budget studies, track and review financial and other data, publicity materials and other written materials
Sets up and maintains electronic and manual file systems
Confers with management and other staff to develop and implement needs assessments and other studies and surveys for targeted populations served by the project and compiles statistics for use in designing/developing new and modified project services, goals, and future service delivery changes
Participates in strategic planning with management and other staff; makes recommendations for project modifications
Plans project budgets in conjunction with management and other staff; monitors budget expenditures and revenues, transfers and reporting online and makes recommendations for changes to budgets, staffing, facilities, supplies, and equipment
Trains, supervises, and evaluates the work of staff; directs the work of consultants, student assistants and volunteers
A combination of education and experience equivalent to possession of a Bachelors degree in business management, engineering, architecture, construction management, facility management or a related field
Successful work experience that has included program planning, assessment, implementation and evaluation
Experience with budget planning and reporting; research and data analysis
Demonstrated skill in oral and written communication, including public speaking
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
Experience using a variety of spreadsheets and other computer software to create reports, correspondence, files, and other materials
Skill in directing and evaluating the work of others
Possession of a valid California Drivers License (or ability to obtain one) and the ability to drive a motor vehicle to off-site locations are required
Physical Requirements: This classification requires sitting for extended periods of time, pushing and pulling, and visual acuity. The ability to use standard office equipment, including computer, keyboard, mouse, monitor, phone, etc., ability to bend and stoop, occasionally lift, carry, push, pull or otherwise move objects of light to moderate weight, ability to communicate and provide information to others; ability to operate a motor vehicle and drive to off campus locations in order to perform the essential functions.
Equivalence to Minimum Qualifications:
Knowledge, Skills and Abilities:
Working knowledge of the: Uniform Building Code (UBC), California Building Code, California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, Americans with Disabilities Act (ADA), and other related statues; State of California Capital Outlay and the Deferred Maintenance Programs for Community Colleges; California Public Contracts Code and the Education Code; Division of State Architect (DSA) protocols, procedures and requirements; LEED certification process; California Environmental Quality Act (CEQA) process and requirements; Indoor Air Quality standards
Knowledge of architectural and engineering processes, tools, equipment, and regulations
Knowledge of building and grounds maintenance planning and implementation procedures, including environmental and safety regulations
Skill in directing and evaluating the work of professional consultants, architects, technical, and other staff
Knowledge of California Public Contracts Code and Public Works capital procurement procedures and related regulations, requirements, and best practices
Knowledge of and experience with a variety of capital project delivery methods, including Design-Bid-Build, Design Build, Lease-Lease-Back, CM At-Risk, etc.
Skill in oral and written communication, public speaking
Skill in establishing and maintaining effective interpersonal working relationships with people at various levels within and external to an organization
Knowledge of AutoCAD, BIM, ERP systems, project management software, databases, and all standard office computer applications
Knowledge of Critical Path Scheduling (CPM) methodologies and principals, ability to develop and evaluate CPM schedules utilizing Microsoft Project or Primavera tools
Knowledge of capital project cost estimating processes and ability to develop conceptual cost estimates
Skill in computer data entry, modification, and retrieval
Skill in respectful, tactful and sensitive interaction with people who are diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds
Ability to build and promote effective work teams
Knowledge of the policies, procedures, regulations and laws pertaining to the specific project
Knowledge of Community College Administration, including understanding of participatory governance principles
Skill in strategic planning, project coordination, and evaluation
Skill in budget planning, implementation, evaluation, and reporting
Skill in research, formatting data and preparing complex statistical, financial, demographic and other detailed reports
Skill in using spreadsheets and a variety of computer software to create complex reports, correspondence, data analysis, presentations and file systems
Ability to work effectively as part of a management team
Preferred Qualifications: Masters degree, and/or possession of a General Contractors License and/or nationally recognized Facilities/Construction Management Certification is preferred.
Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified administrators participate in the Public Employees Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date: 03/27/2023 First Review Date: 05/08/2023 Close Date: Open Until Filled: Yes
Special Instructions Summary: Required Application Materials All applicants are required to submit:
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicants cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicants qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
Conditions of Employment: Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement: The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations: Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation requests and a copy of the Americans with Disabilities Act applicant procedures can be made by completing our: Applicant Reasonable Accommodation Request Form
Annual Security Report: San Mateo County Community College Districts (SMCCCD) 2021 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2021 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2021 Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. The 2021 Annual Security Report is now available. You can also obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000. The report includes information about criminal activity on our campuses, emergency procedures and resources.
San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.”