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Posted: 22-Mar-23
Location: Northfield, Minnesota
Employment Type:
Organization Type:
Preferred Education:
Carleton College seeks a Coordinator of Student Activities to contribute to the overall goals of the College by supporting a vibrant, comprehensive and co-curricular program for approximately 2,000 undergraduate students. Reporting to the Director of Student Activities, this position serves as the primary point of contact for over 200 diverse student organizations and assists programming, facility management, advising and support of student events. Additionally, the Coordinator will provide administrative office support and assist the Director with special projects and initiatives related to supporting students and student organizations.
This is a 12-month, full-time, non-exempt position with occasional evening and weekend commitments.
Essential Job Functions/Responsibilities
Student Programming & Facility Management
- Support the development, implementation and assessment of large, annual events including New Student Week, Senior Week, Halloween Concert, Midwinter Ball and Spring Concert.
- Program and maintain OneCard door access requests and key inventory for multiple locations within the Sayles-Hill Campus Center and around campus (e.g., Cave, Nourse Little Theater, and Band Room, etc.)
- Assist with the event registration process for activities coordinated by student organizations
- Assist with the management of a variety of facilities including KRLX (campus radio station), The Cave (student-run entertainment venue), Nourse Little Theater, a band rehearsal room, and a gear storage room for CANOE (Carleton Association for Nature & Outdoor Enthusiasts). This includes submitting Facility Work Requests, student scheduling, routine maintenance, inventory control, etc.
- Coordinate Student Programs: Weekly Friday Flowers, Carleton Cupboard and Winter Wardrobe programs.
- Manage a variety of services in the Sayles-Hill Campus Center.
Student Advising & Support
- Advise the Student Activities Programming Board (SAPB) by attending weekly meetings and providing support for student-led initiatives
- Coordinate all aspects of competitive team travel, including two Frisbee teams, an archery team, two soccer clubs and three academic teams (Mock Trial, Model UN, Debate Team)
- Assist with the selection, training, development and supervision of student employees, including approximately 15 Program Assistants, 5 projectionists, 10 Cave staff, 2 New Student Week (NSW) Program Assistants and approximately 84 New Student Week Leaders
- Advise student organizations regarding proper risk management procedures and complying with College policies and procedures
Administrative Support
- Serve daily the initial point of contact for general office functions and general office organization including office website and budget support including credit card transactions.
- Maintain and review posting for the digital signage program.
- Provide administrative and logistical support to the Director of Student Activities
- Coordinate logistics related domestic and international travel of student organizations.
- Assist with risk mitigation strategies related to advising student organizations, including student travel procedures, event registration, contracts, film/music licensing, and FCC compliance.
Knowledge, Skills and Abilities
Required:
- Willingness to work on a flexible basis when activities fall outside of normal working hours
- Event planning experience, including planning, implementation and evaluation
- Excellent communication and organizational skills
- Ability to multitask in a demanding and stressful work environment with frequent interruptions
- Ability to work autonomously, set priorities and meet strict deadlines
- Establish and maintain effective working relationships with a variety of individuals, campus departments and external agencies
- Willingness to endure occasional exposure to objectionable conditions, such as having to work in variable weather conditions or settings with noise
- Ability to obtain a Minnesota Driver’s License within 2 months of hire and become a campus driver. This position will occasionally pick-up supplies and food for student organizations and drive campus golf carts during outdoor campus events.
Preferred:
- Experience advising campus programming boards, student organizations and/or young adults
Education & Experience
- Bachelor’s Degree required and a minimum of two years of relevant experience
Salary and Benefits:
This is an non-exempt level position. The selected finalist’s salary will be based on the candidate’s qualifications, internal pay structure, and our overall compensation package. Carleton offers a generous benefits package, including comprehensive medical, dental, and vision insurance, 403(b) retirement plans with a 10% employer contribution with immediate vesting, health savings account with college contribution, a generous paid time off, as well as access to many other campus amenities.
Carleton College is an AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.
