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Position Title: Administrative Operations Coordinator, Office of Admissions

Posting Number: P230092

Employer: State

Salary Range: $55,000 - $60,000

FTE: 1.00

Position Summary:

• You will manage general office services by maintaining calendars, handling meeting requests, receiving calls and guests and assisting units with a variety of office functions.
• Provide administrative support to the Office of Admissions leadership team and as needed serve as back up to the AVP/Director of Admissions and the Vice Provost for Enrollment Management.
• As a collaborative team member, you will assist with employee recruitment and student payroll.
• You will assist with budget tracking and planning, departmental purchasing, reconciliation, travel planning and reimbursement.
• You will assist in the planning of a variety of on and off-campus recruitment events, which may include evenings and weekends (limited travel may be assigned for off-campus recruitment events).
• Other relevant duties as assigned.

• Assist with the development and implementation of communications strategies.
• Assist with the management of multiple projects and connect with partner units.
• Coordinate relationships with third-party vendors and freelancers, including the gathering of quotes and maintenance of vendor contracts.
• Liaise with partner units on brand adherence.
• Assist with special projects.

Minimum Qualifications:

• Bachelor's degree required
• Experience with administrative support in a professional setting.
• 2 years of experience in an office management setting.
• Proficiency in Microsoft Office Suite.
• A valid U.S. Driver's License or the ability to demonstrate the capacity to meet the transportation needs for this position.
• Applicants must be authorized to work in the United States on a full-time basis.

Preferred Qualifications:

• Experience working in a college or university setting with knowledge of the college recruitment process.
• Experience in project management, marketing, public relations and communication.
• Event planning experience and the ability to plan and manage multiple, concurrent projects and ability to meet deadlines in a fast-paced environment and work in cross-functional teams.
• Knowledge of Adobe Creative Cloud or similar platforms.

Deadline for Applicants: Open Until Filled

Quicklink for Posting: 40568

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The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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