Career Center

About Hofstra:

Position Title: Special Events and Projects Coordinator

School/Division: Office of the President (division)

Office: Office of the President

Full Time/Part Time: Full-Time

Description:

• Coordinates and executes events and campus visits for high-profile distinguished guests as initiated by the Associate to the President for Government and Community Affairs and the Senior Advisor and Chief of Staff to the President.
• Works closely with relevant teams, including the Office of the Provost, Marketing and Communications, Development and Alumni Affairs, Center for Civic Engagement, the Cultural Center, and Student Enrollment, Engagement, and Success, to ensure events are executed at the highest level including, pre-planning, event execution, and post-debrief.
• Assists with managing external events and sponsorship inquiries and manages logistics to foster community relationships. Ensures successful external event execution.
• Provides guidance and support to a wide range of events and activities, including meetings, events at the President's residence, receptions, Board of Trustee functions, high-profile speakers, dinners, community events, and commencement activities.
• Participates in planning meetings with internal and external stakeholders to prepare for upcoming events. Informs special event stakeholders of university policies and procedures related to the functions of the unit.
• Assists in crafting and delivering communication plans for all events such as email, social media, and signs, maintaining and integrating University Brand Standards.
• Assist with in-person setup, guest registration, event support, and break-down of on-campus events, including evenings and weekends as necessary.

• Supports the Division of Government and Community Affairs in external engagement with elected and appointed officials, their offices, and the local community.
• Provides support in identifying and applying for federal, state, and local grants.
• Develops, maintains, and organizes a calendar for legislative hearings, community meetings, and briefings. Provides briefing materials as needed for the Office of the President.
• Develops, maintains, and organizes a database of local business groups, non-profit organizations, civic groups, community stakeholders, and regional leadership to maintain relationship between the university and local residents.
• Coordinates communications including taking calls, responding to emails, and managing calendars and travel itineraries.
• Drafts communications including, but not limited to, talking points, social media content, letters, briefing memos, and correspondence.
• Provides support for calendar and correspondence for the Associate to the President for Government and Community Affairs.
• Partners with a team of administrative assistants to provide high-level administrative support and strategies to the Office of the President.

Qualifications:

• Bachelor's degree required.
• A minimum of three years of related professional experience in an institution of higher education or other field that is related to the functions of the position.
• Ability to work independently and collaboratively in a demanding and complex work environment, to carry out assignments in a timely manner, and to adapt to changing situations and priorities.
• Demonstrated ability to communicate effectively, orally and in writing, with a diverse population of internal and external constituencies utilizing a high level of interpersonal and customer service skills to resolve problems, respond to inquiries, and obtain and disseminate information.
• Must possess strong organization skills and be able to collect large amounts of data, which are sometimes time-sensitive and decentralized in origin.
• Proficiency with the use of Microsoft Office applications.
• May be needed to work flexible hours at times, based on University needs to include after typical business hours and weekends in support of events.
• Experience with large scale event management or coordination.
• Strong project management and organizational skills to establish goals, priorities, and manage multiple events and tasks with varying timelines.
• Knowledge of event planning best practices.

Preferred Qualifications:

• Experience working in a higher education setting.
• Master's degree from an accredited academic institution.
• Project management certification.
• Professional experience in event planning within a higher education, government, or community-based organization.

EEO Statement:

About Hofstra University

Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.

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