Chief of Staff to the Provost and Senior Vice President for Academic Affairs
Location: Hempstead, New York
Internal Number: 1225
Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.
Position Title: Chief of Staff to the Provost and Senior Vice President for Academic Affairs
School/Division: Office of the Provost (division)
Full Time/Part Time: Full-Time
The Chief of Staff serves as a confidential advisor to the Provost and Senior Vice President for Academic Affairs and will play a critical role in helping provide strategic and analytical support to the Provost, managing certain special projects end to end, and helping the Provost's office and the Provost's senior team to function as effectively as possible. The Chief of Staff will also lead efforts to operationalize the Provost's vision by leading committees and workgroups, coordinating specific cross-functional projects and initiatives, and project management. This is an excellent opportunity for a highly organized, seasoned professional who is strategic and action oriented and enjoys working in a fast-paced environment.
Responsibilities include, but are not limited to:
Serves as a member of the Provost's Senior Leadership Team, working closely with the Provost and other senior administrators to support the Provost's institutional responsibilities and priorities.
Provides high level administrative support to the Provost and Senior Vice President for Academic Affairs, as well as the Senior Vice Provost for Academic Affairs.
Gathers information, coordinates with different involved parties, develops and monitors execution plans, and keeps track of responsibilities. Supervises and works closely with the Provost's administrative assistant.
Owns, manages, and completes special projects for the Provost if and as needed. In some cases, this may mean taking on entire specific initiatives or projects for the Provost and managing them end to end.
Assist the Provost with internal and external communications (e.g., researching and drafting articles, speeches, presentations, reports, update emails, and content for websites and social media).
Identify and prioritize workflow.
Review work for accuracy and ensure adherence to deadlines.
Interact and communicate with all levels of University personnel and external contacts.
Research and provide the Provost with comprehensive background information on a variety of issues requiring responses, including sensitive/confidential inquiries.
Manages the Provost's participation in University Senate, Board of Trustees and governance matters, and prepares related meeting materials as needed.
Hires and trains the Office of the Provost staff, creates workflows and projects that anticipate or respond to needs of the Provost.
Select and supervise the compilation of materials for meetings, appointments, and special events to include meeting agendas and all other arrangements.
Minimum 6 – 8 years of progressively related experience preferably in a highly complex higher education academic setting.
Strong project management skills.
A demonstrated ability to work in and support a diverse and inclusive workplace.
Ability to gather data, compile information, and prepare reports. Highly advanced writing and synthesis skills.
Demonstrated ability to create, compose, and edit correspondence, public remarks, briefings, talking points, and other written materials.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Ability to establish excellent working relationships with key stakeholders, including Vice Provosts, Deans' offices, the President's office, and other key university administrative offices.
Ability to handle sensitive information with absolute discretion.
Strong interpersonal skills and emotional intelligence.
Demonstrated ability to exercise good judgement and to prioritize tasks.
Experience with Ellucian Banner or similar database program.
Familiarity with a broad variety of academic departments and programs.
Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.