This job description is intended to describe the general nature and level of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
The Program Manager will develop systems and processes to coordinate the Impact Engine program in the Office of the Provost. Impact Engines are conceptualized to galvanize and organize interdisciplinary learning, research, and partnerships around solving a challenge or set of challenges, with the goal of maximum impact. Impact Engines span disciplines, colleges, campuses, and industry sectors, connecting diverse communities of problem-solvers around creating measurable change. They are a key pillar of the university's new academic plan, and a means for Northeastern to claim leadership as an institution with broad Global Impact and report to The Office of the Provost.
The person in this role will work closely with the Vice Provost, Global Impact and other stakeholders in defining overall program processes and individual project charters, schedules, and budgets. The Program Manager will work closely with senior stakeholders to identify project priorities and will create project documentation and processes, and oversee the entire project lifecycle, delivering high quality, innovative solutions.
This position requires confidence, self-discipline, proactive approaches and the ability to work independently with minimum direction. The Program Manager must be able to adapt quickly in rapidly changing conditions and priorities, identifying risks, solutions, and opportunities to ensure goals are met. The position will produce organized and repeatable information to advance the priorities of the Impact Engines program. The position will provide a comprehensive range of duties to ensure overall efficiency of daily operations and special projects for the Impact Engines. Under direction of the Vice Provost, this individual will oversee a variety of administrative projects, communicate matters with internal and external constituencies including senior university leadership, faculty, and staff; and design and produce reports and presentations.
Bachelor's degree and 5-7 years of leading complex projects in an academic setting (or similar) experience
Project Management Professional (PMP) preferred
Proven working experience in a variety of project management concepts, practices and procedures in an education or start up environment
Excellent written and verbal communication skills
Solid organizational skills including attention to detail and multitasking skills
Strong planning skills applied using Smartsheets and other relevant software.
KEY RESPONSIBILITIES & ACCOUNTABILITIES Impact Engines Program Management Lead (75%)
Articulate the complex project pipeline of Impact Engine proposal to funded project into detailed project documentation, identifying structured phases to prioritize efficient and effective communication with applicants and for senior leadership decision making.
Monitor and track progress of funded Impact Engine projects, reporting on performance using appropriate tools and techniques.
Manage changes to the project scope, schedule and budget.
Identify and manage project risk, reporting and escalating issues to Vice Provost as needed.
Build Smartsheet assets for teams and train them on their usage and maintenance of the Smartsheet solution.
Ensure that all proposals are reviewed and receive feedback in a timely manner.
Ensure the Vice Provost has concise status reports on funded Impact Engine projects.
Impact Engines Program Support (25%)
Prepare and maintain templates of proposal and funded project materials, including template proposal materials and template MOUs.
Support Vice Provost's preparation of materials for senior leadership presentations and reports
Manage the Impact Engine email account
Collaborate with the Provost Office Institutional Research and Decision Support Team to document and provides annual reports about the demographic and institutional affiliation(s) of participants in Impact Engine proposals and funded projects
Coordinate with Provost Office Internal Communications team on status of Impact Engine communications plans
Maintain organization of Impact Engine documentation and shared files
Vice Provost, Global Impact Support (5%)
As needed, represent the Vice Provost at meetings with funded IE projects
Assist with complex scheduling needs for the Vice Provost
Other duties as assigned
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.