Inventory, Access & Documentation Coordinator 7673BR College of Science COS Dean's Office
Detailed Job Description The College of Science (COS) Inventory, Access, and Documentation Coordinator position is responsible for maintaining stockroom inventories for the Gosnell Hall A-level Main Stores. The position oversees card swipe and keys access for all College of Science areas as well as maintaining digital documentation and enhancing business operations where applicable. In collaboration with the Event and Communication Coordinator, the position may be asked to support set up and clean up for College of Science faculty, staff and student organization events; provides back-up support to other stockroom personnel as appropriate.
The Inventory, Access and Documentation Coordinator (IADC) will be responsible for learning, utilizing and maintaining the inventory management system, which includes digital documentation processes currently used by College of Science. The IADC will research, recommend, and implement a new system or updates to the existing inventory management system and digital documentation processes. Tasks associated with such upgrades/changes will include, but are not limited to, determining college needs, assessing new/existing systems, coordinating implementation of all system changes/upgrades including testing and training of staff and faculty, and ongoing management of systems. The IADC will be expected to identify, recommend and implement new workflows and process improvements and will serve as designated lead of systems and primary point of contact for any issues regarding the systems.
Responsible for all functions involving key and card swipe access to COS spaces located in multiple campus buildings. Oversee Lenel database system for all card swipe access points within COS areas.
Oversee the inventory, distribution and return of assigned COS keys.
Create and maintain a digital sign out system for the COS Main Stores dispensing area.
Creation and maintenance of stockroom forms utilized by the COS Faculty, Staff and Students, including recommendation of documentation and inventory system upgrades.
Other Duties as assigned: Assist the stockroom with coverage of phones, receiving and dispensing stockroom window. Would also be asked to support special events such as but not limited to Brick City Weekend, Imagine RIT, Commencement and Open Houses.
Live our values, embrace diverse perspectives, and nurture the RIT community to remain a great place to work for all.
Department/College Description The College of Science has 800 undergraduate students, 350 graduate students and 193 faculty members. It delivers the required scientific and mathematical education for most of the programs offered at RIT. The College of Science houses four of RITs eight Ph.D. programs - color science, astrophysical sciences and technology, mathematical modeling and imaging science.
The College of Science offers undergraduate and graduate programs in the Chester F. Carlson Center for Imaging Science, Thomas H. Gosnell School of Life Sciences, the School of Chemistry and Materials Science, the School of Mathematical Sciences, the School of Physics and Astronomy, and the Integrated Sciences Academy. It also offers many research opportunities and programs and houses a number of research centers and laboratories that are conducting world-renowned research. In addition to its degree programs, the College delivers the required scientific and mathematical underpinnings for most of the programs offered at RIT.
5+ years related experience
Must be able to work in a very dynamic customer-service work environment
Aptitude to evaluate and recommend for potential adoption, a new document handling system and a new digital inventory control system
Ability to perform document and inventory system setup and maintenance, including maintaining the existing system information
Must be able to work in a very dynamic customer service work environment
Ability to manage multiple tasks
Verbal and written communication skills
Basic knowledge of Oracle & Lenel systems
Intermediate use of Microsoft Excel & Word
Comprehensive Adobe background including document creation, manipulation and other specialty tools (digital signing, fillable forms, etc.)
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band: 115H
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. The direct link to this posting can be found here: https://sjobs.brassring.com/
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .