Department: Facilities Mgmt EV Salary/Grade: EXS/7
Reporting to the Sr Manager, Finance Analysis, this role will support Facilities’ mission and values by exhibiting the following: inclusiveness, respect, initiative, collaboration, innovation, and accountability. The incumbent will strive to provide excellent service when performing job responsibilities and will practice safe work procedures, and follow safety rules at all times. This position is critical to the following responsibilities:
Supports a university accounting-related area or program.
Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc.
Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.
Implements existing policy & ensures the effective, compliant, & efficient completion of daily financial activities.
Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable).
Represents &/or guides business area on internal &/or external financial affairs by exchanging information.
Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Prepares analysis & reports.
Provides account research.
Assists with budget projects.
Updates budget estimates & provides commitment tracking support for all financial activity.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Analysis, Statements & Reporting:
Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
Records journal entries and creates reports.
Performs financial account reconciliations, statement analysis, and transaction research.
Maintains, and updates financial models and analysis.
Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
Processes transfer &/or appropriation charges & may balance &/or close accounts.
Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
Provides support for internal &/or granting agency audit requests.
Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Processes & presents data & information through the application of database, graphic & spreadsheet software.
Obtains data by downloading from enterprise systems; develops and runs queries.
Identifies sources for data & information to be used & completes special financial projects such as (enter in explanation of special projects):
Manages operation of or interaction with a computer system or system processes that support the area or program.
Ensures that area service level goals are met.
Provides training and support to related university units or program participants; maintains website and training materials
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
4 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Demonstrates an understanding of financial terminology and concepts
Demonstrates an ability to propose, test, implement and audit process improvements that add to the overall efficiency of the group.
Demonstrates the ability to analyze large volumes of data.
Ability to take initiative and work independently on tasks.
Receptive to feedback, willing to learn, embracing continuous improvement;
Helpful, respectful, approachable and team oriented. Ability to build strong working relationships and a positive work environment;
Seeks to build collaboration by encouraging trust, mutual respect and shared purpose;
Balances listening and talking, speaks and writes clearly and accurately, keeps others informed;
Integrates health and safety precautions into daily activities;
Works effectively in an environment in which the parameters may change daily; adjusts behavior to meet the needs of different people and situations;
Successfully uses multiple software program independently. Software includes Microsoft Office applications such as Word, Excel, and Outlook, webmail and Peoplesoft;
Experience with capital cash flow management
Experience in financial modeling, business analysis, FP&A, business integration
Experience with integrated financial systems
Experience with data analytics
Preferred Competencies: (Skills, knowledge, and abilities)
Advanced Microsoft Excel skills
Advanced Tableau experience
Strong organizational skills and attention to detail
Ability to multi-task and work in a challenging fast paced environment
Excellent written and verbal communication skills
Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team;
Plans ahead, manages time well and arrives on time;
Recommends improvements and opportunities to increase efficiency and reduce costs;
Exceptional customer relationship skills and the ability to establish effective working relationships in a diverse environment;
Analytical skills including critical thinking, decision making, trouble shooting and problem solving;
Achieves a standard of excellence with work processes and outcomes, honoring University and Department policies and all regulatory requirements.
Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
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Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.