Assistant Director, Part-time and Online MBA Programs - Tepper School of Business
Carnegie Mellon University
Location: Pittsburgh, Pennsylvania
Internal Number: 2019268
Carnegie Mellon University's Tepper School of Business is searching for an Assistant Director for Part-Time and Online MBA Programs. This is an excellent opportunity for someone who thrives in an interesting and challenging work environment. A full-time employee is needed to support our Part-time MBA Programs (PT Accelerated, PT Online Hybrid & Part-time Flex MBA). The program consists of weekly live online classes and an in-person component (Access Weekends). At the start of a "Mini" (half a semester) is an "Access Weekend" in which 300 students come to campus for three days (Fri- Sun) to participate in a series of co-curricular workshops and in-person required classes. There are 3-6 access weekends (remote or in-person) a year, with multiple schedules overlapping for three different cohorts at any given moment. In addition, this role supports other major events including BaseCamp Orientation, Graduation, and at least one travel weekend in summer 2023. During these multi-day events, the Assistant Director is responsible for ensuring a world-class experience for students, faculty and speakers, as well as supporting the overall operation of the program.
You will contribute to the department by providing essential support by coordinating and implementing events and logistics for Access Weekends and other major events. This individual may also advise PT MBA students and will act as a representative for many student support services. Lastly, this role will function as a liaison with the Tepper Admissions team supporting their incoming student yield activities as provided by the Director.
Your core responsibilities will include:
Program Planning - With oversight from the Director, ensure multiple events held in Pittsburgh, sometimes outside of Pittsburgh, are planned far in advance and in conjunction with the academic calendar. Ensure that the project plan is updated and progress is communicated to the team on a regular basis.
Budget Support - Ensure that vendor activities are delivered on schedule, on budget, and meet Tepper's quality expectations. Track, monitor, and report on spending to the Director. Identify potential risks to budget and make decisions about vendors and spending to avoid overages. Supports budget management of approximately $800,000 and effectively finds opportunities for cost-savings without diminishing student experience.
Program Execution - Ensure the detailed execution and delivery of programming during the in person events to enhance the experience for students whose connection to their education is primarily on-line. Serve as the On-site Project team to assure that services are in place and lodging, catering and transportation problems are resolved. Guarantee the smooth and on-time execution of the agenda and program events by: Ordering program supplies to include student gifts, corporate visit gifts, technology support items, etc.; and maintaining supply orders and faculty payments
Process Improvement - Collect and measure feedback from students and presenters, and incorporate the feedback into future planning and program events. Adapt and scale processes and program planning to meet the evolving needs of a growing program.
Student Services Support - Supports Director and Associate Director with student services activities
Admissions Support - Supports the Director in coordinating admissions related activities and events that increase admitted student yield including PTMBA class visits, Admitted Student Weekend, and on or off-campus events.
PTMBA Student Newsletter - Creates and maintains PTMBA Student Newsletter ensuring consistent and strong communication between the PTMBA student body and PTMBA administration. Collects content from PTMBA team, suggests content through Tepper current events, showcases faculty and alumni profiles, works with other departments and units to create newsletter.
Working collaboratively and effectively with various departments to include building operations, business operations, admissions, university purchasing and other departments as needed
Other duties as assigned
Flexibility, excellence, and passion are vital qualities within the Tepper School of Business. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to optimally interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
A cover letter with your application submission is preferred.
PMP-Project Management Professional or Project Management Institute, Inc. (PMI) certification is preferred
A background in graduate level advising is preferred
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Successful background check
Work Posture: This position is operating on a hybrid schedule, with an on-campus/in office presence 2 days a week.
You should be able to travel both domestically and internationally and be willing to work outside of normal business hours as needed.
Typical work schedule is Monday-Friday from 8:30-5:00pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion.
Are you interested in this exciting opportunity?! Apply today!
CMU's COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Staff and faculty must comply with all applicable COVID-19 mitigation requirements. Please see Minimum Requirements to Return to Campus for details regarding the university's current COVID-19 mitigation requirements.
Program, Project and Operations Management
Staff - Regular
Full Time/Part time
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Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.