Researches, writes, and edits a broad range of materials and communications that promote the activities of the Data Science Institute and the AI in Science Fellowship Program.
Conducts regular reviews of ongoing activities related to the AI in Science program and provides written updates to both faculty directors of the program, the provostâ™s office and other stakeholders.
Leads in the planning and coordination of event timelines and day-to-day implementation of faculty and student-driven events, including conferences, weekly meetings, seminars, working groups, and speaking engagements.
Arranges details of events including facility selection, room reservations, menu planning, catering, and other necessary details. Corresponds with planning partners, speakers, attendees, and other stakeholders as appropriate.
Oversees onsite logistical preparations and post-event wrap up.
Helps resolve any issues in logistics during planning and production of the event.
Creates resources and tools that help streamline the event planning process; ensures all events exhibit high-level quality in planning and execution in order to meet and exceed expectations associated with the DSI and AI in Science program.
Writes event recaps for DSI website.
Proactively contributes to overall team success by presenting ideas, identifying problems, anticipating needs, and researching solutions.
Collaborates with the communication team to create digital, print, visual and environmental graphics of invitations, posters, and other communications and promotional content.
Collaborates with the communication team on external media needs, such as news releases, talking points, backgrounders, statements, and response-to-queries, as required.
Assist in the execution of all media relations campaigns to promote the departmentâ™s expertise in the university and with our external peers.
Develops and executes day-to-day event logistics, and other complex assignments with minimal guidance from others.
Guides research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, solves complex problems as they arise.
Reviews and finalizes the guest lists, assists with mailing invitations, and creates complex brochures for the event.
Implements ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance.
Performs other related work as needed.
Preferred Qualifications
Education:
Bachelorâ™s degree or higher.
Experience:
Background working with senior leaders or executives in a complex environment.
Professional experience in both communication and events management in higher education, or related fields.
Successful history of leading conferences, workshops, seminars and/or other science or university events that require communication with faculty, students and fellows.
Experience developing communications strategies including internal communications, external communications, news releases, videos and web content.
Technical Skills or Knowledge:
Experience in using social media and web tools, including live-streaming software to promote events, research and outreach.
Expertise in Microsoft Publisher, Adobe InDesign and Photoshop (and/or other graphic programs) and working within content management and learning management systems to write and edit digital and web content.
Preferred Competencies
Exceptional time and project management and organizational skills including the ability to meet external and internal deadlines.
Evaluate and understand audience needs and develop tactics/strategies to reach target audiences.
Demonstrates the skill and willingness to take initiative and to proactively anticipate organizational needs.
Work on multiple projects simultaneously, set priorities, and manage resources accordingly.
Demonstrated ability to influence people to meet goals and deadlines, work collaboratively with senior leadership, scholars, vendors, student workers, and other constituents.
Experience in the nonprofit or higher education environment.
Works on problems that are complex in scope and require judgment in resolving or making recommendations for solutions.
Creative, innovative and detail oriented.
Excellent oral and written communication skills.
Application Documents
Resume/CV (required)
Cover Letter (required)
References (3) (preferred)
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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