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Details
Posted: 24-Jan-23
Location: Bridgewater, Massachusetts
Salary: Open
Internal Number: 24374
Department Summary:
Global engagement is a key priority for Bridgewater State University. The Minnock Institute for Global Engagement is committed to creating and fostering a learning environment where students and faculty from other countries interact with our own students and faculty to help make BSU a truly global campus.
At the Minnock Institute, the offices of Global Studies, International Student and Scholar Services, Study Abroad, and English Language Learning coordinate new and important initiatives and provide the campus community with opportunities for academic programs, travel, research and community service. The Minnock Institute serves as a hub of internationalization on campus, a regional resource for global engagement, and the facilitator of more than 50 regional and international partnerships.
Position Summary:
The temporary Office Assistant in the Minnock Institute for Global Engagement supports office administration and the operation of global programs at Bridgewater State University. Under the supervision by the Assistant Provost for Global Engagement, the position supports the Director of Global Programs and other global programs coordinators for advancing global program events and activities.
This is a temporary, non-benefited position.
This is a temporary, non-benefited position.
Essential Duties:
1.Perform clerical duties including but not limited to answering telephones and directing calls; data entry; responding to departmental e-mail and voicemail; taking minutes at staff meeting; ordering and picking up copies; and sorting and distributing mail daily.
2. Assists with administrative needs, including management of calendar, scheduling, receipts, travel, staff scheduling, policy/procedures documentation and dissemination in accordance with university practices.
3. Assist the Assistant Provost and Director of Global Programs with budget related administrative duties such as use of Banner system to create purchase orders, submit invoices, monitor payments, assist with collecting documentation to justify expenditures.
4. Assist the Assistant Provost and Director of Global Programs with monitoring of department pro-card purchases, reallocation using the Concur system, maintaining records.
4. Assist the Assistant Provost and Director of Global Programs with monitoring of department pro-card purchases, reallocation using the Concur system, maintaining records.
5. Aid with event planning, event reservations and catering orders, including create and publish promotional materials such as flyers, pamphlets, and event programs.
6. Attend required staff meetings as needed.
7. Assist with development and publishing of Global Engagement calendar of related programs, events, and workshops.
7. Assist with development and publishing of Global Engagement calendar of related programs, events, and workshops.
8. Assist with updating of website information and posting resources and events, etc.
9. Assist with the coordination and collaboration with BSU academic, student and financial divisions and departments relevant to global engagement and global learning issues.
10. Gather assessment data, assist with research and run reports as needed.
11. Assist with the day-to-day supervision of graduate student for global programs.
12. Other duties as assigned.
Required Qualifications:
- Ability to communicate and follow instructions both orally and in writing.
- Ability to deal tactfully with others.
- Ability to exercise discretion when handling confidential information.
- Ability to maintain accurate records.
- Ability to be compassionate and responsive to the needs of ethnically diverse program participants.
- Ability to be responsive to the needs of individuals with disabilities.
Preferred Qualifications:
- Working knowledge of Microsoft Office suite
- Previous office experience
- Social media management
- College campus work experience
- Experience using the Banner system
Physical Demands:
Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18
Special Conditions:
Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.
COVID-19 Vaccination Requirement
COVID-19 Vaccination Requirement
This position must comply with the University Covid-19 Attestation requirement. All non-unit employees – non-unit professional, non-unit classified, temporary hourly staff – must be fully vaccinated and complete the Covid-19 Attestation upon hire.
Medical or Religious Exemptions
An employee may request an exemption to the vaccination requirement based on the existence of medical contraindication to vaccination. In addition, an employee may request an exemption to the vaccination requirement based on a sincere religious belief. In both cases, an employee will be required to submit documentation to support the request for an exemption. Employees who secure an exemption may be required to take additional precautions in the workplace and will be required to participate in weekly COVID-19 testing through the university's Wellness Center
EEO Statement:
Bridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.
Special Instructions:
Please note the following information is required to complete your application for this position:
*a minimum of one (1) employment history entry.
*a minimum of one (1) employment history entry.
About Bridgewater State University
Since its founding in 1840, Bridgewater has remained steadfast in its commitment to empower individuals and instill in its community an abiding desire to advance the public good. Our rigorous and dynamic academic environment encourages students and faculty to develop their strengths and become leaders in their fields. At the same time, we strive to lead by example. As the university continues to build momentum, we continuously reinvest in the success of our students and our region.
More Jobs from This Employer
https://jobs.magazine.org/jobs/18091984/temporary-office-assistant-global-programs
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