Req No: 2022-14578 Category: Purchasing Type: Full-Time Central Staff Salary: $27.80 to $32.00 per hour Close Date:
Overview This position works a hybrid in-office/remote schedule, generally a minimum of two days in the office per week, with initial training conducted in-office. Additionally, candidate must live within a commutable distance.
Under the direct supervision of the Procurement Manager, the Accountant I (Procurement Card Specialist) is responsible for the day-to-day administration of the P-Card program at SDSURF, serving as the central point of contact for cardholders and card approving managers, as well as a liaison with the card- issuing bank, US Bank. The program currently has an estimated 360 active procurement cards. The Procurement Card Specialist oversees card expenditures for compliance to SDSURF policy and procedures and those of research and sponsored programs.
Responsibilities The Accountant I is responsible for but not limited to:
Procurement Card Administration 95%
The Procurement Card Specialist is the main point of contact for the procurement card program for cardholders, approving managers, sponsored research administration, internal departments, and the issuing bank, US Bank. The Procurement Card Specialist supports all efforts to simplify, enhance, and support the customer experience. In adherence to SDSURFs internal controls and policy and procedures, the position performs all functions of card administration such as establishing new cardholders, closing existing cards, maintaining, or revising card spending limits, and other card controls. The Procurement Card Specialist performs a review of all expenditures for compliance to internal policies and assists sponsored research administration with federal grant expenditure compliance. The Procurement Card Specialist produces and reviews various reports for detecting fraudulent charges and exercises good judgment when reviewing supporting documentation. The Procurement Card Specialist is responsible for all supporting documents (i.e. card applications, card maintenance forms, cardholders monthly statements and receipts etc.) and the scanning of the documents into SDSURFs document imaging system. Oversee the training and management of daily tasks assigned to the pcard student assistant position. In the event of an audit, the Procurement Card Specialist may be required to obtain all records requested by auditors. The Procurement Card Specialist makes recommendations to management for program improvements and efficiencies.
The Procurement Card Specialist is responsible for monitoring and reporting sales tax accruals, processing the weekly bank payment, reconciling monthly pcard transactions for the pcard clearing accounts required by Finance & Accounting, currently running the bank extraction for charges twice monthly, setting up batch reports after the extract process allowing the sponsored research administration to review charges and setting up the fully approved batch report with the assistance of the IS department, so these are uploaded into our financial software system Banner. The PCard Specialist must maintain the annual calendar noting the extract dates for the cardholders on the SDSURF website and working their supervisor on maintaining and updating the pcard policies on the Project Administration Guide.
The Procurement Card Specialist will be on the team responsible for the migration of the current pcard functions for cardholders allocating and monitoring their expenditures through US Bank to the new Chrome River application. This will require the Procurement Card Specialist to make decisions with the team tasked with implementing Chrome River on the functionality of the processes, educating themselves on the processes for the cardholders and their own job duties such as running reports, monitoring the bank extractions, and training all cardholders on this new application which will be ongoing as Chrome River is put into production and ongoing support to assist cardholders as they transition to the new program.
Other Duties and Responsibilities as Assigned 5%
Perform general office duties such as filing, opening and distributing mail and answering phones; assist co-workers with tasks as needed and perform special projects.
Qualifications Knowledge and Abilities
Comprehensive knowledge of financial record-keeping methods, procedures, and practices; arithmetic and general office procedures
Knowledge of an ability to comprehend, interpret, and apply a wide variety of policies, written procedures, regulations, and precedents specific to SDSURF and able to respond to inquiries and explain to others
Knowledge of and understanding of sales and use tax in order to audit and/or accrue correct sales and use tax on P-Card transactions
Ability to demonstrate a high level of cross-cultural sensitivity and effectively interact in a professional manner with a broad range of contacts such as coworkers, project staff, administrators, faculty and vendors
Ability to possess excellent communications skills, ability to articulate and write with proper grammar
Ability to compile, verify, and reconcile financial data and apply accounting procedure and practices to investigate any accounting discrepancies
Ability to analyze and interpret accounting data as it pertains to program optimization and have the ability to communicate program improvements to management
Ability to investigate and resolve errors and discrepancies in a timely manner
Ability to design and present/facilitate P-Card and new product training programs
Ability to work independently and make sound decisions and recommendations regarding accounting activities
Ability to possess strong sense of teamwork but can work independently
Ability to possess a strong desire to learn and grow
Ability to understand the 'why' and not just 'how'
Ability to interact and communicate clearly and effectively in a professional manner, both orally and in writing
Ability to understand and follow posted work rules and procedures
Ability to arrive to work on time, understand and follow posted work rules and procedures
Ability to relate well to others and interact effectively with coworkers
Ability to be a highly motivated self-starter with strong interpersonal skills
Ability to be well organized, meet deadlines, display detail orientation; possess good judgment and common sense
Ability to meet established deadlines, possess good judgment and common sense
Driven and a go-getter, someone who takes the initiative to improve processes
Must be a fast learner and be able to work in a fast-paced environment
Ability to use and quickly learn new office support technology systems and software packages
Minimum Experience and Education:
Equivalent to a bachelors degree in accounting, business administration, finance, or related field, or a combination of education and experience which provides the required knowledge and abilities.
Preferred Qualifications and Skills:
Previous experience with a P-Card program
Previous experience using a web-based bank systems
Previous experience with an ERP system and document management systems
Program implementation experience and project management
Intermediate to advanced skills in Microsoft Excel, Word, and PowerPoint.
One to three years related experience
ADDITIONAL APPLICANT INFORMATION:
Hybrid telework arrangement in place.
Applicant must live in a commutable distance from SDSU.
This position is open until filled.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer
The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing.
Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.