Details
Posted: 22-Jan-23
Location: Ithaca, New York
Type: Full-time
Salary: Open
Administrative Assistant V- SUPREME Center (Hybrid)
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
About the Research Division
About SUPREME
The Opportunity
The SUPREME Center is seeking an experienced administrative assistant that will respond to a wide variety of non-routine inquiries from diverse internal and external sources, including center leadership, 20+ PIs, the sponsor, individuals at other universities, and internal partners such as finance, HR, Office of Global Learning, and more. In this role, you will:
- Be responsible for general project management needs of SUPREME related to submission of sponsor required reports and data management.
- Organize weekly/monthly/quarterly meetings, including all logistics from securing the selected
speakers to sending invites to handling the day-of AV needs. - Arrange and coordinate on-site and off-site events, including travel logistics, securing meeting rooms and hotel room blocks for attendees, dining arrangements, and all meeting logistics including agenda publication, taking care of invitations, arranging AV, and more.
- Provide administrative support to the Jena-Xing research group, which includes managing job
offers/letters for postdocs, coordinating visa-related needs in conjunction with HR and Global Learning, overseeing procurement for the group including lab equipment and supplies, making travel arrangements, and preparing letters and correspondence on behalf of leadership.
This is a full-time (39/hours/week) endowed position that is based in Ithaca, NY. This position follows a 3:2 campus-to-home hybrid work schedule, but this is subject to change at any time. Typical work hours are 8am-4:30pm, but hours are flexible and will be mutually agreed upon.
What We Need
We are looking for a team member who takes initiative, has strong computer skills, is detail-oriented and creatively problem solves. Additionally, you will:
- Hold an Associate's or bachelor's degree with a minimum of 4-5 years of related experience in a fast paced, evolving research environment.
- Display strong computer skills, including Word, Excel and PowerPoint.
- Utilize excellent analytical, organizational, problem solving, and verbal and written communication skills.
- Have experience and confidence using conference software such as WebEx, Zoom.
- Display a professional demeanor with the aptitude to provide excellent customer service to a diverse audience in a positive and collaborative manner.
- Be organized and have the aptitude to help organize and maintain timelines for others. This position has responsibilities that span across several units within the University, so experience managing and leading processes is essential.
If you possess these experiences this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:
- In-depth knowledge of Cornell University administrative policies, procedures and operation preferred.
A cover letter and resume are required for further consideration for this position.
Rewards and Benefits
No Visa Sponsorship is available for this position.
University Job Title:
Administrative Asst V
Job Family:
Administration
Level:
E
Pay Rate Type:
Hourly
Pay Range:
$26.36 - $30.63
Company:
Endowed
Contact Name:
Jamie Doss
Number of Openings:
1
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
- Prior relevant work or industry experience
- Education level to the extent education is relevant to the position
- Unique applicable skills
- Academic Discipline (faculty pay ranges reflects 9-month annual salary)
Union Positions
Current Employees:
Online Submission Guidelines:
Employment Assistance:
Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also visit the office of Workforce Recruitment and Retention Monday - Friday between the hours of 8:30 a.m. - 4:30 p.m. to use a dedicated workstation to complete an online application.
Notice to Applicants:
EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
2023-01-20-08:00
