Career Center
Boulder, CO
Alexandria, Virginia
Remote
Alexandria, VA
Alexandria, Virginia
Posted: 20-Jan-23
Location: Forest Grove, Oregon
Type: Full Time
Salary: 50,000
Salary Details:
Additional Information:
View and apply online for the Community Relations Coordinator with Pacific University.
Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship and practice.
At Pacific University we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, Eugene, and Woodburn. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, acquire and share knowledge.
GENERAL DESCRIPTION OF POSITION:
The Community Relations Coordinator works on the Academic and Career Advising (ACA) team at Pacific University in Forest Grove. We seek to inspire students to connect their experiences inside and outside the classroom to a meaningful future and empower them to actively engage in their academic and career development. The focus of this position will be on relationships, communications, marketing, and coordination related to that vision. The Community Relations Coordinator will work collaboratively with unit administrators and staff to locate and develop job and experiential learning opportunities for students and coordinate programs that enhance the educational value of student work and field experiences.
The Community Relations Coordinator will be expected to align work with other university priorities, such as diversity, sustainability, and social justice.
This is a full-time 12-month position. Salary is $50,000/year.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:
Primary responsibilities include three central areas 1) Community and Employer Relations, 2) Program Coordination, and 3) Events & Communication:
Community and Employer Relations – 40%
Provide support to employers and other community partners with the goal of connecting them with students to access educational experiences and post-graduation opportunities, including:
- Engage with undergraduate students on the Forest Grove campus to better understand their needs with student employment and help facilitate connections to jobs and other experiential learning opportunities.
- Cultivate a welcoming and inclusive environment that facilitates student connections to -- and positive experiences with -- employers and student supervisors (of work study, internships, practica, civic engagement, and other community-based learning).
- Conduct outreach and provide support to potential employers to expand off-campus job opportunities for currently enrolled students including Federal Work Study, Non-Work Study, and other student employment opportunities.
- Develop and maintain strong working relationships with employers and student supervisors.
- Act as a liaison between campus and community employers and supervisors.
- Manage Handshake (job search platform) including helping students and employers to access and engage with the platform.
- Represent the office to the public, employers, and university partners.
Program Coordination – 30%
Coordinate programs that provide job and experiential learning opportunities for students and enhance the educational value of student work and field experiences, including:
Community Service Work Study
- Meet and work directly with students who are seeking a CSWS position.
- Coordinate Community Service Work Study (CSWS) supervisor recruitment, application process, and support HRIS onboarding/troubleshooting in collaboration with university Human Resources office.
- Manage budget for CSWS program.
- Provide training and support to supervisors.
- Point person to interface between three distinct groups: community partners, students, and Pacific University.
Job Location & Development Program
- Administer job search software (e.g. Handshake) and related employer databases and office systems.
- Create and maintain JLD program materials.
- Track and report data for and act in compliance with federal Job Location & Development Program.
Career Development Support
- Meet with students who are seeking employment and provide support around the job search process.
- Support the development of core career competencies embedded into curricular and non-curricular programming.
Advantage Program Speaker Series
- Assist Advantage instructors to arrange guest speakers and other campus visitors related to Advantage courses and programs.
Events & Communications – 30%
Oversee events and communications, including:
- Host and coordinate campus visits by community stakeholders (such as recruiting events).
- Collaborate with Pacific University staff and other stakeholders to coordinate planning and implementation of programs (such as Work & Service Fairs), including tasks such as supervising student staff during events, reserving rooms, and ordering catering.
- Create marketing and publicity plans for programs and events.
- Develop best practices for ensuring communications effectively reach all relevant stakeholders, with an emphasis on integrating communications into existing Pacific platforms (e.g. listserves, Handshake, digital signage, master calendar).
- Provide logistical and coordinating support for students and community stakeholders planning events or programs related to advising and career planning.
SECONDARY FUNCTIONS:
The Community Relations Coordinator will have additional responsibilities in the operation and promotion of the unit to complement the work of other staff and continue to advance advising, career planning, and experiential learning at Pacific. In particular, the person in this position may:
- Supervise student workers or interns.
- Strive to ensure that community relations, programs, and communications support the goals of diversity, equity, inclusion, sustainability, and community responsibility embedded in the university mission.
- Update website and create and maintain print and digital materials and office systems.
- Provide administrative support as needed to the unit staff and team efforts.
- Attend weekly staff meetings, participate in professional development activities, and collaborate with co-workers as a proactive team member.
- Maintain a working knowledge of local and national employment market trends and their actual and potential impact on the hiring of college students and graduates.
EDUCATION AND/OR EXPERIENCE:
- Some college-level coursework required; degree preferred.
- At least two years of related professional experience.
- Experience in event planning or coordination.
- Experience with customer service, relationship management, and/or acting as a liaison.
- Experience with publicity, marketing, and social media.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS:
- Excellent interpersonal skills; ability to work with students, faculty, staff and clients in a professional manner.
- Demonstrates critical thinking skills in problem solving and decision-making.
- Asks questions and seeks assistance.
- Takes responsibility to eliminate the source of problems.
- Demonstrates confidentiality regarding information pertaining to all students, faculty and staff.
- Demonstrated ability to perform detailed project work with an emphasis on teamwork.
- Willingness to continue Professional Development.
TECHNOLOGY SKILLS
- Familiar with Google Drive and Box or other cloud-based storage solutions and be able to use them effectively for file management.
- Familiar with email programs and demonstrates ability to manage email effectively.
- Familiarity with Instagram and how it may be used in reaching college student audiences.
WORKING CONDITIONS:
Office environment on Forest Grove campus; flexibility for some remote work. Typical workday hours with just a few potential evening obligations. Local travel may be required. Must possess a valid driver's license. Must be able to pass a criminal background check.
APPLICANTS
To apply, please provide a resume and optionally a brief cover letter which can be used to explain your interest in and qualifications for the position.
Academic & Career Advising at Pacific University is dedicated to providing services to students that are authentic, holistic, equity minded, and responsive. Pacific University continues to develop our equity practices with a particular focus on racial equity. Therefore, we encourage you to apply even if you do not meet every minimum qualification described or are unsure if your experience would be considered as related experience. Candidates from diverse backgrounds are encouraged to apply. Studies have shown that candidates that are female and/or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description. We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background.
For qualifying employees, our benefits include generous paid time off for vacation, holidays (including winter break) and sick leave. We offer medical coverage with alternative care (in-network services covered at 100% after payroll deduction), comprehensive dental, vision plans, 9% contribution to retirement after one year of service with no match required, free mental health appointments, and tuition remission for employees and their dependents. We cover employer paid life, short term disability, and long term disability insurance. On campus benefits include free access to our sports facility and library, with discounts on campus food, bookstore purchases, clinic services, and gear rentals through our outdoor program (kayaks, snow shoes, bikes and more).
