As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Health Systems & Population Health has an outstanding opportunity for a full-time Human Resources Manager for staff and student employees. Reporting to the Associate Director for HR, this position will work as part of a HR Shared Services team to manage full cycle human resources functions for approximately 85 staff and 50 student employees. Responsibilities include recruitment, hiring, on-boarding, position management, compensation, training and development, performance management, recognition, record keeping, time and absence administration, and separations for staff and student employees with the goal of building an agile, diverse, inclusive, engaged, energized, and effective workforce. The HR Manager will work with multiple stakeholders to respond to the staffing needs of HSPop research centers, academic programs, and administrative teams. This position will manage a wide range of HR issues for these units, using excellent independent judgment and discretion to ensure the delivery of superior customer services. The HR Manager will supervise an HR Associate in the completion of HR tasks and work collaboratively with other HR Managers and Associates on the HR Shared Services team.
The HR Manager is expected to exercise independent judgement to research and resolve HR challenges and develop efficient and flexible approaches towards the management of a broad range of responsibilities. Tasks are often non-routine and require the ability to effectively solve problems. We are seeking an individual who is a stellar communicator, enjoys sleuthing out answers, is meticulous in tracking details, can easily manage competing priorities by employing effective time and project management strategies, is energized by a fast paced and dynamic environment, enjoys the challenges of responding to an evolving HR landscape, and is driven to provide fantastic client service.
The Department of Health Systems & Population Health is part of the School of Public Health (SPH) at the University of Washington (UW). The UW is an institution committed to promoting respect for the rights and privileges of all, understanding and appreciation of human differences, and the constructive expression of ideas. Health Systems & Population Health is a dynamic academic and research department whose mission is to work with partners in public health and health care to prepare leaders, design solutions, and conduct innovative research that is translated into practice and policy. We recognize that diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and equity for all.
Duties & Responsibilities:
Recruitment, Hiring, Onboarding
Strategize, implement, and manage the recruitment, hiring, orientation, and on-boarding processes for regular classified and professional staff. Provide counsel and advice to department leaders, managers, and staff on institutional hiring practices and State, University and Union employment law, rules, and regulations; ensure compliance. Implement diversity, equity, and inclusion (DEI) strategies in the recruitment, hiring and onboarding process. Research and implement best practices, develop and implement new systems, processes, policies and procedures. Anticipate potential staffing gaps and proactively plan for temporary coverage during recruitment periods. Create/edit job descriptions, determine appropriate classifications and salary levels, collaborate with Central HR regarding classifications, develop interview questions and conduct interviews, advise on and perform salary negotiations, create offer/appointment letters, develop and oversee new hire orientations, write and send new hire announcements, and manage new staff integration. Employ detailed tracking systems to manage staff recruitments and hires.
Manage and oversee HR staff in the recruitment, hiring, on-boarding and separation processes for undergraduate/graduate student and temporary staff appointments. Collaborate with Central HR, Labor Relations, and the Graduate School to establish internal policies and forms. Ensure continual process improvement to internal practices. Maintain awareness of applicable University, Union, state and federal regulations, processes and procedures and provide education and guidance to stakeholders in accordance to these rules and policies.
Position and Compensation Management
Manage changes to employee position, including FTE changes, supervisor changes, layoffs, and reclassifications. Confer with managers regarding proposed position changes, communicating the process, timeline, and impact. Review all paperwork, document all activities, and route position changes through approval channels. Tracks change requests and ensure completion.
Provide data-driven guidance to supervisors regarding new hire salary and compensation change requests. Analyze and review salary comparisons for equity within the Department, and alignment with salaries throughout the School and UW. Manage the annual professional staff merit review process and oversee annual salary increases for classified and academic student employees, according to the employment contract.
Oversee and initiate temporary pay/salary increases (TPI/TSI’s), work with manager to create justifications, ensure the TPI/TSI’s align with requirements set by UW Compensation.
Employee Development and Performance Management
Guide managers and individual employees in developing training and professional development plans for staff.
Collaborate with Associate Director for HR on performance management and disciplinary issues.
Time and Absence Management
Lead staff in time and absence administration and maintenance, including timesheet review and record-keeping. Consult with employees and managers about FMLA, disability leave, parental leave, and disability accommodations, advising them on policies, guiding them through the process, and ensuring documentation in personnel files and Workday. Coordinate with Central HR leave specialists.
Diversity, Equity, and Inclusion (DEI)
Lead the development of DEI initiatives for Department staffing. Represent staff HR perspective on HSPop Diversity Committee.
Supervise HR Associate: Interview, hire, train, set goals and expectations, review and evaluate performance. Determine appropriate training and development and where necessary disciplinary action. Provide cross-training to ensure back-up systems are in place. Help prioritize tasks for direct report, ensure job responsibilities are being met.
Employee Recognition: Develop new and manage existing recognition and award programs. Plan and execute staff events, including retreats and recognition activities.
Organization, Tracking, Record-keeping: Manage activities using an established task management system. Develop and maintain files, databases, and spreadsheets for the purposes of tracking HR information and records. Ensure compliance with records retention schedules. Prepare a variety of HR reports.
Process Improvement: Analyze and identify ways to improve efficiency within internal HR processes.
Other duties as assigned.
Bachelor's degree in human resources, business administration or a related field
Three years of increasingly responsible human resources experience, preferably in an education, government, or non-profit environment
Demonstrated understanding of HR management, including recruitment, onboarding, professional development, compensation, benefits, employee relations, and employment law
Prior supervisory experience
Proficiency with HRIS systems, e.g., Workday
Strong customer service orientation
Superior problem-solving ability and team building skills.
Excellent interpersonal, written and verbal communication skills
Excellent analytical and organizational skills
Demonstrated experience exercising a high level of confidentiality and discretion
Proficiency with Word, Excel, Outlook, data management, and web searches
Confidence working under pressure with anticipated, unexpected, and changing deadlines affecting workload management on a daily basis
Possess a high level of initiative. Able to work effectively, efficiently, and with appropriate confidentiality within all levels of the organization
Skilled at using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
Must be flexible, adaptable, resourceful, and detail oriented
Proficient in employing agility for effectively navigating through change and transition as well as help others through the process.
SHRM-CP or PHR certification
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
This position will work on-site at the University of Washington’s Seattle campus. A telework arrangement may be available. Telework means that remote work may be possible for a day or more per week, depending on business need, on an ongoing basis. This position is not eligible for 100% remote work.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.