Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.
At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
Now is an exciting time to join the Network Program team as it prepares to relaunch in Summer '23. This position will become foundational to the growth of the newly formed Fred Hutch Cancer Center through the Network Program's pursuit of excellent clinical and research partners in the region, transforming oncology care. The External Relations LiaisonI facilitates and implements specific initiatives developed within the Network Program structure, tailored to each affiliate network member site. This role serves on a dynamic team responsible for supporting projects that impact multiple organizations externally, and works internally with departments across the organization, requiring moderately complex liaison skills.
Serve as a liaison between affiliate member sites and Fred Hutch Cancer Center, to support services which enhance the delivery of oncology care for members, while aligning with clinical and research goals for Fred Hutch.
Primary point of contact for affiliate-related questions, and responsible for directing questions to appropriate internal resources.
Annual development and coordination of Network Continuing Medical Education (CME) series, including post-CME activity such as honorarium processing.
Responsible to produce flyers, postcards, and other content in a timely manner to publicize events, and explore new avenues and methods for publicity. Ensure the success of the event including attendance and quality of interactions with attendees.
Responsible for communication channels geared for Network Members, regarding relevant clinical or research news and updates, meetings/conferences/education, and maintaining contact lists.
Track action items, and other activities in Salesforce, SharePoint, and Asana. Write and distribute meeting minutes to external members.
Develop and maintain detailed project schedules, including administrative tasks.
Plan travel for member retreats and events, including travel arrangements, developing multi-day itineraries and using critical thinking skills to anticipate, problem solve, organize and optimize large group meetings and activities.
Plan and coordinate efforts including Network Member on-site shadowing, tours and visits; assist in developing & designing programs as required.
Enthusiastically promote the organization's programs and partnerships.
Assist with projects including, but not limited to, researching and compiling information, producing and distributing findings. Takes lead on special projects as assigned.
Prioritize work and fulfill other duties as assigned by the director and manager of the department.
Bachelor's degree or equivalent experience
2-3 years of relevant healthcare experience, with progressively complex project management and experience in a fast-paced environment
Excellent interpersonal skills, written and verbal communication skills.
Strong technical aptitude for digital or virtual meeting platforms, such as CVENT or Zoom Webinar, and digital communication channels, such as listserv and MailChimp.
Microsoft Office applications including Microsoft Outlook, Word, Excel, Power Point.
Attention to detail, ability to troubleshoot or anticipate and adapt to change.
Understanding of, and competence in, highly professional realm requiring diplomatic communications with internal and external groups, with effective fielding of inquiries and professional representation of the program.
Work independently with minimal supervision, using initiative and sound judgment in carrying out responsibilities within the framework of the department procedures.
Must have a valid Washington Driver's license. 25% travel required: for overnight travel for meetings and events. Ability to work evenings and weekends on occasion.
Diplomacy and understanding of political sensitivities. Tactful approach in handling confidential and sensitive information and a high sense of responsibility and discretion.
Familiarity with oncology services, direct patient experience in a health care setting, program development
Experience supporting accredited health care, nursing, technical or clinical educational programs, and/or experience in an educational, teaching or related field.
Previous experience in a customer relationship management role, including familiarity using Salesforce or related CRM system is highly desirable.
Project management software experience is highly desirable.
This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment.
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.
The annual base salary range for this position is from $67,445.00 to $101,167.00 and pay offered will be based on experience and qualifications.
Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at [email protected] or by calling 206-667-4700.
The Seattle Cancer Care Alliance was incorporated in 1998 as a separate, jointly governed non-profit that included the cancer programs of three partners. Seattle Cancer Care Alliance is a cancer treatment center that unites doctors from Fred Hutchison Cancer Research Center, University of Washington Medical Center, and Seattle Children’s. The purpose of this organization is to provide state-of the-art patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond. The Seattle Cancer Care Alliance is the only NCI-designated comprehensive cancer center in the Northwest, and according to the National Cancer Data Base, Seattle Cancer Care Alliance patients in general have better survival rates than patients treated at other cancer treatment centers.