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UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center

POSITION SUMMARY

Under the supervision of the Senior Manager, Program Management, this Senior Project Manager is required to lead multiple and simultaneous medium to highly complex, campus wide, medical center or Office of the President institution wide project initiatives.

This role will be required to manage approved UCOP or UCPath roadmap and prioritized project initiatives as well as be viewed as an expert as it relates to industry standard project management methodologies, processes, and techniques.

Also recognized as subject matter expert relating to PeopleSoft Update Manager PUM), Open Enrollment activities, financial system retrofits, in addition to coordination of major project deliverables leading up to and through cut-over activities.

Provides Executive and Senior Leadership with project or portfolio updates via status reports clearly identifying progress against plan or robust presentation decks.

Responsibilities

50% Utilizes project management techniques and methodologies such as Traditional Waterfall, Agile, or a hybrid approach to lead and manage approved roadmap of projects supporting UCPath campuses, medical centers, or Office of the President.

Leads multiple medium to large complex projects simultaneously that are of significant criticality to UCPath, campuses, medical centers, or Office of the President.

Oversees all project activities from initiation through delivery including coordination of requirements gathering, development, systems integration, UAT, environment access, security, communications, training, implementation, and post implementation.

40% Independently leads project team to define project deliverables, plan, milestones, and schedule through to project execution.

Required to monitor, track, and control critical path deliverables as well as documenting project status in project management system of record.

Effectively manages project risks, issues and dependencies by developing the necessary mitigation strategies for resolution and control.

Ability to effectively delegate project tasks to project resources or other Project Managers to ensure project goals, objectives, and deliverables are met.

Must effectively communicate project status and progress to different audiences and stakeholders while ensuring level of detail provided is commensurate with target audiences.

Develop project stakeholder communication plan verifying project stakeholder checklist while establishing cadence for engagement, collaboration, project status reporting, and escalation process.

Develop and execute communication strategy in order to provide executive level portfolio/project status to Executive Leadership Team and Senior Leadership across UCPath, campus, medical centers, Technology, or Office of the President stakeholders.

Engages all project stakeholders at campus, locations, and internal UCPath teams to identify key resources needed on project while facilitating and coordinating project activities related to scope definition, requirements traceability, through delivery.

Updates team project management tool system of record with ensuring current information related to project scope definition, problem statement, location engagement, business case ROI, business drivers, financial, critical milestones, key milestones, dependent projects, risks, issues, defects, testing activities, project teams, and associated tickets.

Holds stakeholders accountable for decision making in a timely manner that ensures project deliverables remains on track.

Pushes and drives project team to ensure timeliness of meeting critical path project deadlines.

Obtains approval to critical project artifacts and stores on designated SharePoint or Box locations.

10% May be tasked with mentoring junior project management team members to provide guidance on organizational project management policy and procedures.

May be tasked with supporting other PMs on their assigned projects and/or taking over struggling projects from PMs that are not managing to plan.

Recognized as role model for junior project team members for expertise in being able to manage multiple simultaneous highly visible critical projects.

Required Qualifications

• 10 years of related experience and/or Bachelor's degree in related area and / or equivalent experience / training

Preferred Qualifications

• Requires basic knowledge of project management principles, theories, and concepts.
• Requires ability to assess campus, medical center or Office of the President needs for information technology products and design services to meet those needs.
• Working knowledge of technology-related initiatives and an understanding of impact to the organization of such initiatives.
• Demonstrated capacity to anticipate obstacles and plan for contingencies. Demonstrated attention to detail. Demonstrated ability to determine relevance and prioritize tasks.
• Demonstrated effective writing skills.
• Broad knowledge of technology-related initiatives and an understanding of impact to the organization of such initiatives.
• Proven leadership ability. Effective problem solving skills. Demonstrated ability to put forth persuasive arguments.
• Demonstrated competency in selecting and implementing project management methods and techniques. Effective skill at tracking effort and project progress. Demonstrated strong conceptual and planning skills to analyze projects of broad and diverse scope. Demonstrated expert organization and project management skills. Understands the cost impact of projects, project tracking tools and metrics.
• Experienced mentor and leader of teams with experience leading a team of technology professionals.
• Advanced knowledge of all aspects of computing and communications including hardware infrastructure, networking, software, operations and disaster recovery.
• Has a thorough understanding of how programs relate to other business strategies and initiatives. Demonstrated ability to integrate critical information cross disciplines.
• Demonstrated ability to effectively communicate with executive-level management on a regular basis.
• Experience analyzing highly complex projects with broad impact to the institution. Demonstrated ability to manage project progress within time and budget constraints.
• Ability to work in a highly collaborative manner in order to achieve results that are significant in scope.

Education

• Professional certification preferred.

ADDITIONAL INFORMATION

• This position requires occasional up to frequent non-standard and/or on-call work hours including evenings, weekends and holidays.

SALARY AND BENEFITS

Salary: The recommended salary range is $140,000 - $166,000. Commensurate with experience.

Payroll Title: Tchl Project Mgt Profl 5 Job Grade: 26

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit: Benefits of Working for UC

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by: February 3, 2023. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC nondiscrimination policy.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: [email protected]







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