We are seeking a Program Coordinatorwho will fulfill a key role in the advancement of the mission and goals of the Office of Faculty Development (OFD) by providing program support to the deans for Faculty Development and the affiliated OFD faculty members and consultants. The ideal candidate will be a highly motivated, organized and detail-oriented, professional team-player who enjoys serving others. The OFD is looking to recruit a candidate whose goals align with the office's vision to position itself as the global expert on faculty development resources. This individual will report to the Administrative Specialist for the office.
The Program Coordinator serves as the face of the Office of Faculty Development, and is responsible for coordinating programs, providing programmatic assistance to the Deans, and coordinating communications.
Specific Duties & Responsibilities
Develops and executes a marketing plan around faculty development programming and evaluates engagement in communication.
Responsible for writing and coordination of communications vehicles, including social media content.
Functions as principal writer and editor for printed materials for area, events, and activities.
Tracks attendance at events to evaluate trends of engagement using MyLearning. Determines opportunities for digital programming growth.
Generates quarterly and annual reports using Office of Faculty Information and myLearning data to summarize demographics of faculty utilizing OFD sessions.
Performs bi-weekly updating of the OFD website; for example, copying announcements of upcoming seminars and workshops to the site, deleting expired notices, and assuring that all information is current and active. Will require communication with other parties to assure that content is accurate.
Prepares and/or edits regular correspondence and ad hoc reports and manuscripts based on the needs of the group (e.g., professional correspondence emails; brief one-page reports; comprehensive annual reports; governance and policy documents; scholarly manuscripts).
Provides administrative support to the Faculty Senate by attending meetings and preparing minutes from notes and posts to Faculty Senate webpage. Follows-up on action items and/or provides support to those assigned action items as necessary.
Manages yearly Faculty Senate elections.
Produces executive-level slide presentations and posters. Will be responsible for turning oral and written communication text and information into professional slides and presentations.
Collaborates with the Communications Specialist and Senior Associate Dean to produce numerous seminars, workshops, and social events.
Collaborates with the Office of Faculty Information on their efforts to collect, maintain, analyze, and report faculty data via Qualtrics.
Proficient in Zoom and able to produce and manage large meetings and webinars.
Process invoices, reimbursements, purchase orders, and manage budget using SAP.
Maintains membership data and mailing lists for faculty groups, including: Faculty Senate; the Junior Faculty Resource Advisory Council (JRAC); and the Faculty Affairs and Development Board (FADB). Supports the various working groups of the Faculty Senate, JRAC and FADB.
Review office procedures for best practices.
Manage the OFD One Drive.
Must learn SAP, OneDrive, and other software/tools as required.
Staff the Faculty Senate
The Faculty Senate provides a mechanism for faculty, fellows and students of the Johns Hopkins University School of Medicine to participate more effectively in deliberations and governance. This council meets once a month (there are no meetings during the months of July and August).
Coordinate the logistics for the meeting: setting up and sending out the calendar invites, taking minutes during the meeting; getting the minutes approved before dissemination.
Handling faculty elections when its time for members to rotate off of the council and bring new members on.
Machines & Equipment Used
Various software programs and tools indicated above (e.g., Qualtrics, Zoom, SAP, OneDrive, etc.).
Personal computer, photocopier, fax, multi-line telephone system, scanner.
High School diploma or equivalent.
Five years experience providing administrative support with experience working on a wide variety of special projects and special assignments.
Proficient in MS Word, Excel, PowerPoint, Outlook, Zoom
Superior demonstrated written, proof-reading and oral communication skills.
Working knowledge of fax, copier, scanner and other office machines required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelor's Degree desired, preferably in Communication, Marketing, Public Relations, Business, or related field.
Experience with academic writing preferred.
Classified Title: Program Coordinator-ADM Working Title: Program Coordinator Role/Level/Range: ATO 40/E/03/OF Starting Salary Range: $42,432-$58,240-$74,256 Annually (Commensurate with experience) Employee group: Full Time Schedule: Monday - Friday, 8:30am - 5:00pm Exempt Status: Exempt Location: Hybrid/School of Medicine Campus Department name: SOM Admin V Dean Fac General Admin Personnel area: School of Medicine
Total Rewards The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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