Career Center

Under the supervision of the Academic Affairs Provost Office and Event Manager, the Senior Administrative Coordinator will perform a variety of skilled clerical and administrative duties in support of five LMU departments including Campus Public Safety Services, Campus Event Services, Marketing & Communications, School of Film & Television, and College of Business Administration. Performs work of a confidential nature, and exercises initiative. Has knowledge of department/unit/program practices and policies. Regularly performs a significant amount of work that requires a degree of expertise. Responds to inquiries. Research information to resolve problems or issues. Manage event(s), conference(s) &/or meetings logistics.

POSITION SPECIFIC RESPONSIBILITIES:

• Supervise the Front Desk; Support faculty/staff/students with access issues.
• Serves as a liaison with all tenants working to create a collaborative and welcoming environment, respectful of everyone's needs.
• Check Event Scheduling system, Mazevo, to review upcoming events and ensure compliance with building protocols.
• Be mindful of events, filming, classes overlapping and impacting each other.
• Assist event vendors upon arrival.
• Greet event guests on arrival and direct to meeting location.
• Liaison with building manager during event if needed to manage custodial, security, etc.
• Ensure accurate and professional information flow to and from graduate program directors, staff, students, and stakeholders via a variety of resources and systems. Will manage verbal and written correspondence, e-mail, and other online venues.
• May create & maintain standard spreadsheets &/or databases & prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources; determines format, elements, trends, etc.
• Work closely with Facilities Management to resolve equipment, HVAC, custodial, and maintenance issues.
• Disseminate communications from Brickyard Management to all tenants.
• Work closely with DPS on Access Control and assist with access issues at the Front Desk i.e., Onecard not working or lost.
• Be the Point of Contact for Brickyard Management Emergency Management Training.
• Work closely with LMU Parking and Transportation and the Brickyard Parking Company to facilitate parking requests and communicate changes to any procedures.
• Assist with COI compliance including but not limited to building assess request and delivery notifications
• Perform other duties as assigned or requested.

EXPERIENCE/QUALIFICATIONS:

• Minimum 4 years of experience in providing administrative and project management support in an academic environment. Working expertise with implementing a project from conception to completion.
• Demonstrated computer competency, knowledgeable of Microsoft Office Suite and automated accounting systems, highly proficiency in Excel, and MacOS.
• Ability and willingness to address technical issues that may arise.
• Must have intermediate knowledge of office machines, word processing, spreadsheet, email, software applications and databases
• Must be self-motivated, pro-active, and take the initiative in problem solving, with the ability to manage multiple conflicting priorities.
• Experience working with confidential information with the ability to exercise complete discretion.
• Ability to work effectively with internal and external constituencies and technical professionals to accomplish group tasks and projects.
• Meticulous attention to detail. Must possess the ability to perform a variety of tasks with accuracy and speed.
• Must possess exemplary written and oral communication skills evidenced by effective written communications in a clear, concise, and articulate manner.
• Possess good organizational, leadership, problem solving, analytical, and facilitation skills.
• Must have exemplary people skills and the ability to use a professional, tactful manner when interacting with a diverse constituency of faculty, staff, and students to provide excellent customer service while achieving assigned goals.
• Must possess a strong work ethic, be committed to meeting deadlines, and produce a thorough, neat, and accurate work product.

Preferred Qualifications

• Bachelor's Degree preferred in Business, Communication, or related field or equivalent 2 years' experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Constantly required to sit, feel, use finger movement, speak clearly, hear conversation, see near and far. Frequently required to stand and walk. Occasionally required to lift, carry, and push up to 25 lbs., stoop, kneel, reach high and low, use depth perception.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that models high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.

COVID-19 Vaccination Requirement
To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

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Salary range