APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and to one another.
Reports directly to the Chair, Dept. of Educational Leadership and is responsible for directing administrative aspects of the department, including budget, records, reports, admissions systems, and personnel. Collaborates with the Chair and program director concerning the administration of the Department’s programs and services. Serves as Department’s staff liaison to the Dean’s Office, other departments within the School and University, as well as with department faculty, staff, and students.
The Program Coordinator also provides administrative direction for academic affairs activities within the span of care of the Assistant Dean for Academic Planning and Accreditation. This role serves as a main point of contact for all academic affairs activities and to seek timely processing of academic related forms, with the goal of supporting academic success.
Work days are typically 8 hour days Monday through Friday, with 16 Saturdays (a different day off these weeks) to support doctoral program faculty and students on teaching days. These are 6 Saturdays each Fall and Spring Term and 4 Saturdays in May/June.
Master’s degree required in a related field (education, business or leadership). Applicants who do not meet the educational requirement of a Master’s degree may substitute significant administrative work experience.
5+ years of administrative, program management, and/or budget experience showing progressively more responsibility for program development and implementation.
Primary Duties/Essential Functions
Coordinates the administrative operations of the Department of Educational Leadership, providing the Chair and Program Director with professional and confidential support and administrative direction.
Oversees and prepares reports on admissions, enrollments, budget, and personnel/ workload. Works with the SoE Data Analyst and Dean’s Office to track workload and budget comparative data. Coordinates requests for information from the Dean’s Office and other University offices, including program review, student persistence, etc.
Submits necessary requisitions for travel and other reimbursements.
Evaluates textbook needs and coordinates requisitions with the Campus Bookstore.
Organizes and maintains the EdD student database which maintains information such as dissertation committees, time to completion, leaves of absence, etc.
Represents the Chair and Program Director with discernment and tact to internal and external constituencies through written and oral communication.
Oversees EdD meetings, serving as recording secretary. Drafts correspondence, agendas, and other writing projects as requested.
Coordinates the scheduling of classes and preparation of course materials.
Develops and implements a system to maintain digitized records of the EdD Department, including budget, personnel, correspondence, meeting agendas and minutes, etc., ensuring appropriate levels of records confidentiality.
Prepares adjunct contracts and faculty payment forms as necessary.
Creates, monitors, edit and distributes annual faculty teaching loads.
Oversees the outreach and engagement of programs offered in the Department of Educational Leadership with University and external stakeholders.
Maintains communication with admissions office and financial aid representatives regarding program changes and processes. Additionally, collaborates with Assistant Dean for Outreach and Engagement and Strategic Communications to ensure any program changes are appropriately represented in marketing materials and on website.
Provides support for recruitment for the EdD program and maintains communication with prospective students.
Responsible for planning and coordinating department events including, but not limited to, student orientations, dissertation defense meetings, dissertation presentations and hooding, information meetings, speaker series, receptions, advisory boards, Kickoff events, etc.
Maintains an appropriate professional social media presence for the program at the direction of the chair and program director.
Responsible for annual updates to the EdD Handbook.
Supports the progression of applicants as they advance from admissions and enrollment through completion of the program.
Organizes the EdD application review and doctoral applicant interview processes.
Provides support to EdD students as needed.
Directs the EdD student intent to commence process for the Chair and Program Director.
Monitors and manages student petitions, the logistics of the dissertation processes including, but not limited to, the proposal, defense, presentation, and binding.
Duties on behalf of the Assistant Dean for Academic Planning and Accreditation
Communicate with all involved stakeholders (e.g., students, Program Directors, Registrar) on Academic Affairs issues (e.g., degree time limit, probation, dismissal)
Review and provide feedback on School and Program Handbooks annually
Coordinate, track, and prepare reports on all Academic Affairs related decisions under the direction of the Assistant Dean for Academic Planning and Accreditation
Coordinate class schedule activities including updating the system, monitoring past enrollment patterns, and coordinating processing of forms with the Registrar and academic programs
Provide curricular support to School of Education programs (e.g., new program launches, sunset or teach out of programs)
Send communication related to academic support and academic policies (e.g., develop and implement a newsletter, develop email reminders around academic deadlines)
Provide staff support to the School of Education Curriculum Committee and with CourseLeaf catalog and curriculum management software
Performs other duties related to job description as directed by the supervisor.
Self-starter with the ability to meet deadlines.
Experienced in Microsoft Office, as well as Google Suite programs – Docs, Sheets, Calendar, Meet, etc. Proficient or ability to become proficient in database programs and spreadsheets with accuracy and speed.
Ability to direct multiple tasks concurrently.
High level of written and verbal skills, as well as quantitative data skills.
Skilled in events and communications, working with visitors and hosting guests.
Collaborative team-member with demonstrated strong organizational skills in a fast-paced environment, providing proactive, resourceful, and efficient responses. Assesses the urgency and importance of situations and acts accordingly.
Demonstrates expert written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.
Ability to work independently, high degree of initiative and keep confidentialities.
Ability to learn procedures and retain information.
In agreement with the purpose and mission of Azusa Pacific University in providing a Christian-based higher education for its students.
Intermittent sitting, standing and walking.
Repetitive wrist/finger motions at computer keyboard.
Constant hearing and speaking.
Ability to lift, grasp, reach and bend.
Able to lift up to 20 lbs. occasionally.
Able to drive.
Reading, writing notes, and computer monitor, as well as driving.
Pleasant office, comfortable temperature.
Proficient in Google Apps., Microsoft Office, Word and Excel. Experience in social media is a plus.
Grade 7: $19.49 - $25.33
Salary will be commensurate with qualifications, experience, and internal equity
Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.
You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/
Azusa Pacific University will conduct a background check on all final candidates.
Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.
Azusa Pacific University is acting as an Employment Agency in relation to this vacancy.
Azusa Pacific University is a comprehensive, evangelical, Christian university located 26 miles northeast of Los Angeles, California. As a leading Christian university in California, Azusa Pacific University grounds rigorous academics on a solid spiritual foundation. With an intentional focus on scholarship, faith integration, diversity, and internationalization, APU provides high-quality academic programs within a tight-knit community of disciples and scholars. APU is classified by the Carnegie Foundation as an R2 Doctoral University, recognizing APU’s high level of research activity. A leader in the Council for Christian Colleges & Universities, APU is committed to excellence in higher education. Offering more than 100 bachelor’s, master’s, and doctoral programs on campus, online, and at seven regional locations across Southern California, APU continues to be recognized annually as one of America’s Best Colleges by U.S. News & World Report.