The mission of the Arboretum is to conserve and restore Arboretum lands, advance restoration ecology, and foster the land ethic. The Associate Director provides a wide range of management support to the Arboretum, a center within the Office of the Vice Chancellor for Research and Graduate Education (OVCRGE). The successful candidate will oversee the administrative and operational structure for the Arboretum in support of this mission.
Founded in 1934, the Arboretum serves as a research and teaching center that includes natural restored areas, classic horticultural areas, and a variety of ecosystems for use by campus students and educators, as well as tens of thousands members of the public annually. The Arboretum is the site of the first prairie restoration and serves a worldwide community of scholars, researchers, and practitioners engaged in restoration, research, and education.
Working in strong collaboration with Arboretum, divisional, and campus-level colleagues, the Associate Director is responsible for all financial management, budget, human resources, research administration, communications, facilities, and administrative activities for a complex organization that has over a $2 million budget and employs 25+ full time staff in addition to a number of temporary employees (TEs), student employees, and volunteers. The budget includes funding sources from the state, grants, program revenue, and philanthropy. The successful candidate will exercise delegated authority with individual initiative and independent judgment in all aspects of the business office and will be part of the Arboretum Management Team.
Sample responsibilities and duties include: - Nurture the Arboretum's administrative infrastructure by leading strategic and long-range planning, including goal setting and policy making. - Maintain overall responsibility for budget development, grant/contract management, proposal submission and cost/revenue reporting. - Monitor financial operations of the Arboretum including University budgets, federal grants, contracts and cooperative agreements, revenue billings and accounts, trust and endowment accounts; ensure prudent accounting practices and compliance of all applicable rules, regulations, and laws. - Oversee human resource and benefits operations and develop creative solutions related to recruitment, onboarding, retentaion, compensation, and annual performance review procedures. - Provide general oversight for day to day facilities operations in the Arboretum Visitor Center. This includes oversight of daily cleaning and maintenance of the building interior and exterior, and serving as the liaison with the UW Department of Information Technology (DoIT). - Engage with OVCRGE and campus colleagues to keep up to date on business services, administrative, and human resources matters; implement business related changes to comply with university policies.
The Associate Director reports to the Director of the Arboretum. This position provides a combination of advice and procedural information to the Director on general administrative activities.
This position supervises and leads a Foundational Team comprised of 7 employees.
The Arboretum is committed to embracing social equity and intentional inclusivity as fundamental parts of everything we do, and to fostering connections to the land among diverse audiences.
Responsibilities:
Assists with the planning and direction for multiple administrative operations of a division or large business unit(s) of the institution to advance program goals and objectives.
10% Engages in strategic planning and policies to ensure the strategic direction supports the needs of stakeholders
20% Evaluates, designs, and implements operations to align with the strategic direction
10% Establishes goals and priorities for the annual budget for all revenues and expenditures
15% Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit
25% Ensures that policies, procedures, and standards are maintained and develops processes and procedures to improve the unit
15% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
5% Provides general oversight for day-to-day operations of the Arboretum Visitor Center
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Required Bachelor's Degree
Qualifications:
Required Qualifications - 5 years of relevant professional experience - Experience successfully supervising, guiding, and supporting professional staff - Experience with budget planning, grant proposal preparation and submission, and financial reporting - Experience with human resources functions - Ability to manage, prioritize, and advance multiple projects and responsibilities simultaneously - Strong organizational skills and attention to detail - Ability to behave and communicate in a manner that promotes and fosters a culture of teamwork, inclusion, and cooperation with co-workers, supervisors/managers, students, volunteers, and visitors
Preferred Qualifications - Administrative experience in higher education - Experience with research administration - Familiarity with or ability to learn various UW-Madison policies, procedures, and administrative systems - Experience with strategic planning efforts, project management, and/or process improvement - Experience with or interest in the Arboretum's mission areas of conservation, restoration, and environmental education
Work Type:
Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $75,000 ANNUAL (12 months) Depending on Qualifications Actual pay will depend on experience and qualifications. The employee in this position can expect to receive a comprehensive benefits package, including generous time paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please visit: https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf
How to Apply:
Please click the "Apply Now" button above to create or update a UW-Madison Jobs profile. You will be asked to upload a cover letter and resume highlighting your experience and skills as they relate to the listed qualifications for this position.
Finalists will be asked to submit three letters of reference, including one from a current or former supervisor.
Our search committee will review all application materials after the posted deadline. We will notify applicants selected to participate further in the selection process directly. We will notify all applicants once the search is completed and we have selected a top candidate who has accepted the position.
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.
