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The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With 247 regular faculty members, 2,513 graduate students and 4,157 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. COE occupies ten buildings on the Berkeley campus and has extensive facilities at the Richmond Field Station. Operating expenditures for the College as a whole exceed $190.5 million annually.
The Mechanical Engineering Department consistently ranks as one of the top mechanical engineering departments in the world. The Department consists of 43 faculty, 25 career staff, and approximately 462 graduate and 891 undergraduate students.
This position performs a wide range of student services duties and responsibilities for the department of Mechanical Engineering. It takes direction from the department's Vice-Chairs, Equity Adviser and Student Services Manager. It provides assistance to the Vice-Chairs, the Equity Adviser, our Faculty, and our students in the following areas: academic advising, program planning, admissions and recruitment, student awards and financial aid, student events, career counseling, and related programs.
Application Review Date
The First Review Date for this job is: December 19, 2022 - Open Until Filled
50% ACADEMIC ADVISING
Advises Mechanical Engineering (ME) undergraduates, as well as prospective students and their families, on the departmental, college and campus requirements. In conjunction with this, serves as a resource for this information to the departmental administration (faculty and staff).
Serves on the departmental Undergraduate Study/ABET Committee and helps plan the ME undergraduate curriculum.
Identifies and provides counsel to students who are struggling academically and recommends interventions when needed.
Identifies and provides counsel to students facing intricate issues such as alleged discrimination, grade disputes, personal crises, interpersonal challenges, etc. Recommends actions (such as exception petitions) with an understanding of how each action can affect other aspects of their academic careers (such as a double-major situation).
Disseminates regular, timely communications of important policies, procedures, deadlines, and other information pertaining to student life (such as job postings).
Provides career advice and refers out as necessary.
Administrates the Drake Scholarship, processes all awards.
Administrates and processes undergraduate student awards.
Sits on Student Awards Committees.
Processes miscellaneous student awards as necessary.
Equity, Diversity and Inclusion (EDI) Scope
Handles most complex/sensitive academic counseling for all of the ME students (graduate and undergraduate populations) who may fall under underrepresented categories.
Identifies and counsels students on complex issues/grievances which may have more global ramifications (i.e. campus-wide). Refers students to proper resources when needed.
Manages a case-load of students from admissions through graduation.
Promotes cohort development.
Administrates outreach events in the department and serves as the point-person for students (undergraduate or graduate) who wish to participate in outreach, connecting them to the proper services as well as providing administrative support.
Administrates events falling under the EDI umbrella.
Advises department administration (faculty and staff) on current and future policies and procedures. Aids in their formulation. Apprises administration on areas needing clarification, identifying problem-areas and helping find resolutions to those areas.
Analyzes the effects of departmental policies and recommends solutions or changes when needed.
Participates in campus workshops and/or committees that develop/revise policies and/or procedures, knowing such work can potentially have a wide affect beyond the campus.
15% RECRUITMENT AND ADMISSIONS
Serves as a contact and guide for prospective students and their families using a variety of communication channels.
Reviews and advise the Vice-Chairs on the transferability/applicability of non-UC Berkeley courses.
Works with departmental administration to plan prospective student visits (individual and group).
Works with departmental administration and student services to properly plan system requirements, the review of applications, and changes for upcoming admissions cycles.
Administrates the Drake Scholarship Application Process
Equity, Diversity and Inclusion (EDI) Scope
Advises departmental administration and the student services team on outreach strategies and helps identify targeted institutions to meet organizational goals.
Participates and administrates outreach events.
Under the guidance of the Equity Adviser, reviews and makes recommendations regarding underrepresented graduate admissions candidates to our faculty.
Works with administration as well as current students to identify and recruit students.
Administrates info sessions and recruitment events.
10% EVENTS Plans and implements complex, high visibility student events including, but not limited to:
Town Hall Meetings
MechE Career Fair
MechE Scholars Seminar
Other Informational Seminars or Info sessions
Prospective Student Visits
10% STRATEGIC PLANNING AND ADMINISTRATION General Scope
Counsels departmental administration and the student services team on long-term curricular issues for the undergraduate program.
Serves on the Undergraduate Study/ABET Committee.
Engages in continual work to improve student outcomes as well as their academic experience.
Assists with accreditation reviews and visits.
Helps implement feedback mechanisms to measure departmental success in meeting program objectives and outcomes.
Updates online and hardcopy publications as needed.
Equity, Diversity and Inclusion (EDI) Scope
Supports the Equity Adviser
Plans, develops and administers specialized programs that are designed to enhance student success.
Collaborates with the Equity Adviser to establish and implement short and long-term equity, diversity and inclusion goals and objectives.
Generates EDI reports.
Coordinates and participates in EDI workshops and round-table discussions.
Gathers feedback in various ways (surveys, etc.) regarding student climate.
Continually works to improve the student experience and the department climate.
Advising and counseling techniques.
Monitoring/assessing processes or services, to make improvements.
Excellent communication skills (verbal, written, etc.). Judgement, sensitivity, and tact in all communications.
Problem identification, reasoning, ability to develop original ideas to solve problems, persuasion, leadership.
Post-degree employment opportunities and practices.
Interpersonal skills. Multicultural competencies; ability to work with diverse populations.
Experience working with a very diverse student body with differing needs.
Methodologies used to enhance student achievement such as collaborative teaching/learning models, strategies for effective counseling and peer mentoring, small group facilitation and training, coaching mentoring and advocacy.
Experience with conflict management and intervention strategies.
Extensive experience with multicultural competencies, and personal and academic crises intervention; assist in clarification of ethics and values.
Ability to concentrate in an open work area in a busy office environment as well as skill to pay close attention to detail and prioritize work load with frequent interruptions.
Master's degree in related area and/or equivalent experience/training.
Experience in establishing and implementing short and long term program goals and objectives.
Demonstrated experience in implementing new processes in a higher education environment, preferably in the student students arena.
University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Knowledge of common University-specific computer programs and systems.
Salary & Benefits
Salary is commensurate with experience. This is a 100% FTE career position eligible for full benefits.
For information on the comprehensive benefits package offered by the University visit:
Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.
Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that 'every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive.'
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.