Business Title: Outreach and Mentorship Coordinator
Location: WSU SPOKANE CAMPUS
Employee Type: Classified
Job Family: Civil Service and Non-Permanent - OT Eligible
Position Details: Summary of Duties:The Outreach and Mentorship Coordinator will provide support in the form of planning and coordinating program operations for outreach engagements, mentorship programs, and medical student led mentorship programming. The Outreach and Mentorship coordinator position is an academic-community collaboration between the WSU Elson S. Floyd College of Medicine and other Health Science Programs.
This position will be centrally focused on working with middle and high school age youth in communities across Washington State through the development and execution of learning engagements. Key responsibilities will include: faculty, staff and student recruitment tracking, Civicore input, purchasing, travel spend authorizations/expense reports, traveling for key events, meeting notes, coordinating with College systems, event support, community engagement, coordinating with graphic design for curriculum updates, submitting monthly volunteer forms, and other needed support activities. The incumbent will serve as a program representative in the community and be a point of contact for internal WSU program participants.
Essential Job Functions: 40% Community Engagement:
Build and maintain school relationships with administrators, site coordinators, students by participating in key meetings and youth engagements.
Support clinical relationship meetings as development of clinical youth opportunities are created.
Organizing events includes securing venue, speakers, outreach to community partners, promotion and supporting event execution.
Independently identify and respond to problems as they arise. Escalate issues to supervisor or other leaders when unable to resolve independently.
Develop network of relationships across WSU colleges to engage interprofessional students and maintain interprofessional activities delivered to the community.
Serve as a point of contact and resource for students throughout the WSU system regarding outreach and mentorship activities.
Maintain volunteer records including contact information, tracking of status for new volunteers and other items as applicable.
Serve as volunteers point of contact for administrative needs
Provide assistance at events including transporting equipment and supplies and event setup, facilitation and clean-up.
Deliver presentations and facilitate community events.
40% Office Support
Coordinate and make travel arrangements for the unit. Prepare and submit required travel documentation via Workday and other platforms as required.
Reconcile purchasing card statements; record and provide monthly budgetary expenditure tracking.
Order equipment and supplies for the unit.
Perform fiscal duties on behalf of the Outreach and Mentorship programs.
Support curriculum and materials updates; prepare necessary items for events.
Track and submit volunteer forms monthly.
Track participant recruitments; ensure requirements have been met prior to event participation.
Document meeting minutes.
Update College of Medicine digital event calendar.
Develop recruitment tools.
Serve as the central point of contact for Civicore input and data sharing.
Develop communications that connect with families in each of our programs.
Provide support to school educators needing WSU support in delivering College of Medicine programs.
Provide College of Medicine Communications team with requests for Outreach and Mentoring promotional materials.
Other duties as assigned
Required Qualifications: High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.
Experience in the area of community engagement, preferably working with youth.
Demonstrated experience utilizing Microsoft software such as Word, Excel and Outlook.
Ability to communicate effectively both orally and in writing.
Must have valid driver's license and ability to drive for work purposes.
Must have ability to work flexible schedule, with the appropriate notice per WAC 357-28-252, including occasional evenings and/or weekends.
Healthcare related training or experience.
Experience with facilitating small and large group meetings and/or with public speaking.
Monthly Salary: Range 38, $3,096 - $4,417- Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.
WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
This is aPermanent position. Screening Begin Date: Ongoing; open until filled
This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.
2) Cover Letter
Time Type: Full time
Position Term: 12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected].
Washington State University is a public research university committed to its land-grant heritage and tradition of service to society. Washington State College was established in 1890 as a land-grant institution. It has become a distinguished public research university, but its mission remains rooted in accessibility and public service.
For more than 130 years, we have strived to unlock possibilities by empowering students, faculty, and others to create a world where all people can thrive.
In that spirit, our community welcomes scholars from around the globe and prioritizes equitable opportunities for all.