People Operations Specialist, Center for Security and Emerging Technology (CSET), Walsh School of Foreign Service (SFS) -- Georgetown University
Georgetown University
Application
Details
Posted: 29-Nov-22
Location: Washington, D.C.
Type: Full-time
Salary: Open
Internal Number: 3667767
People Operations Specialist, Center for Security and Emerging Technology (CSET), Walsh School of Foreign Service (SFS) -- Georgetown University
Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Requirements
People Operations Specialist, Center for Security and Emerging Technology (CSET), Walsh School of Foreign Service (SFS) -- Georgetown University
Georgetown's Center for Security and Emerging Technology (CSET) is focused on studying the security impacts of emerging technologies, supporting academic work in security and technology studies, and delivering nonpartisan analysis to technologists and policymakers.
The People Operations Specialist plays a key role in helping to build and develop the CSET team, with a particular focus on furthering CSET's diversity, equity and inclusion initiatives. Reporting to CSET's Assistant Director of (Talent) Operations, the People Operations Specialist provides administrative, organizational and project management support to ensure that CSET's people-focused operations run smoothly. Responsibilities include but are not limited to:
Recruiting
Assisting in the development and execution of CSET's robust talent sourcing and recruitment strategy to source a pool of qualified, diverse candidates for open positions via GU's instance of Workday and directed outreach to relevant job boards, job fairs, and University career centers
Assisting in the development and maintenance of new and active position descriptions; ensuring they are accessible
Managing and updating recruitment-related materials such as hiring spreadsheets, application packages, CSET's career page, and recruitment directory, among others
Representing CSET at recruiting events, conferences and job fairs
Utilizing outreach platforms such as LinkedIn Recruiter and ATS platforms such as Workday and Interfolio
Working with the External Affairs team to design and execute recruitment-related external outreach via social media, targeted CSET emails to subscribers mailing list, and events, among others
Supporting hiring managers with applicant screening and initial down-selection
Designing and managing resources (like FAQs and Hiring webinars) for potential applicants and potential candidates
Tracking and analyzing applicant data and providing recommendations to ensure a diverse candidate pool
Workforce development
Onboarding: Managing the onboarding process for new CSET employees, including:
Collaborating with hiring managers to provide tailored onboarding support (e.g., checklists and plans)
Serving as a resource for new hires as they complete the onboarding process (logistical, administrative and training)
Managing onboarding administrative documentation and preparation, such as internal hiring spreadsheets, hardware inventory tracking, and onboarding guides/checklists, among others
Providing logistical support, such as securing necessary office supplies, coordinating workspaces, assigning onboarding buddy's, and giving space orientation and office/campus tours
Organizing cohort-building activities such as welcome events, happy hours, and professional development sessions
Ensuring CSET's onboarding policies, procedures and job aids are kept updated
Intern Programming: Collaborating with the Assistant Director of Operations and other CSET leadership to stand up internship; overseeing internship-related programming
Reviewing and approving internship applications
Managing the appointment process, including devising position descriptions, collecting and processing hiring appointment paperwork, and ensuring a successful onboarding/offboarding for intern cohort
Assessing and coordinating intern programming to provide appropriate opportunities
DEI initiatives: Coordinating CSET's DEI initiatives, tracking, analysis and reporting
Attending trainings, identifying opportunities and recommending DEI related trainings, initiatives and policies to CSET leadership
Training: Coordinating research fellows training program, including scheduling of guest lecturers, coordination of site visits, and evaluation of training performance via surveys
Qualifications
Bachelor's degree in relevant field
3 to 5 years of relevant work experience providing administrative, operations, HR, talent, and/or project management support
Proven people-focused leadership experience
Demonstrated commitment to diversity, equity, and inclusion
Ability to carry on assigned tasks with limited need for supervision
Proficiency with office productivity tools like Google Docs/Sheets, Microsoft Office, etc.
Excellent oral and written communication skills
Excellent problem-solving skills, and critical thinking skills
Motivated, enthusiastic and self-driven
Alignment with CSET's mission and culture
Work Mode:Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources Mode of Work Designation.
Application Instructions
Please note that we only consider complete applications, which include:
Resume
Cover letter that addresses the following:
Why are you interested in CSET and the People Operations Specialist position, specifically? and
What does diversity mean to you and why is it important? OR How would you describe the role of people operations in a company?
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
COVID-19 Vaccination Requirements:
The Georgetown University community is committed to our public health approach and the important role that vaccines play in contributing to the safety of our University and our broader communities. Georgetown University requires students, faculty, staff and visitors to be fully vaccinated against COVID-19 and to have received a COVID-19 vaccine booster shot when eligible, or to have an approved medical or religious exemption. This requirement applies to all faculty and staff, including teleworking employees. Complete details and updates can be found in the Coronavirus (COVID-19) Resource Center.
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