Program Manager II - Cardiology (Center for Health Services and Policy Research)
Washington University in St. Louis
Location: St. Louis, Missouri
Internal Number: JR69712
This position is responsible for leading, coordinating, and managing all administrative and operational components of the new Center for Health Services and Policy Research (CHSPR) within the Washington University School of Medicine. The position reports to the Director of CHSPR and will assist with all operations required to start up, grow, and sustain the new Center. Key responsibilities include collaboration with Center leadership, lab directors, and key partners, oversight of other administrative staff, outreach, communications, marketing, research and grants administration, budgeting, payroll, and operations management.
Primary Duties & Responsibilities
Manages the oversight and day-to-day management of all Center operations.Â
Assists Center Director and Associate Directors with all activities required to start up, grow, and sustain operations at the new Center, including development of a culture of excellence and collegiality.
Assists with outreach, communications, marketing, networking, and serving as a liaison with internal and external partners.
Assists with strategic planning, writing of business plans, program development, long-range budgeting, progress reports, and annual reports.
Plans and develops budgets and prepares monthly and annual financial reports.
Serves as liaison between Director, Associate Director(s), faculty, and staff in communicating policies and procedures.
Implements and maintains procedures to ensure efficient work flow.
Oversees and trains other administrative staff.
Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems.
Works with Director to develop job descriptions for new positions or promotions.
Reviews and screens job applications and applicants; conducts interviews, hire and/or make recommendations for hiring new personnel.
Oversees payroll function, including visas, identifies and assigns payroll to appropriate sources.
Supervises the purchasing function, ensuring maximum utilization of funds. Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Oversees research, grants, and contracts administration for Center Director and PIs, including:
Develops health services research infrastructure and grants library, including organizing and maintaining grant files, DUA files, and IRB files.
Supervises a grants specialist or project manager at such time as the team expands.
Assists PIs with internal and external requests for grant-related information.
Assists with fund management, budgets, and financial reporting.
Works with PIs to develop, compile and submit the grants according to established agency/university guidelines.
Coordinates the submission and post award activities for studies; prepares forms and materials, works with PIs to prepare budgets, obtains pricing quotes from other Departments, prepares and submits invoices according to final executed contracts, tracks receipt of funds from sponsor(s).
Works with OSRS to ensure timely implementation of contracts and subcontracts.
Coordinates and attends meetings, workshops, and other special Center events such as the annual Nussbaum lecture.
Performs other duties as assigned.
Applicant Special Instructions
Please submit the following when applying:
An up-to-date resume or CV.
A cover letter outlining your interest in this position and why you are a good fit, as well as how you have the qualifications and experience to succeed in this position.
Three professional references who can be contacted for a letter of recommendation (please provide email, phone number, and address).
Masterâ™s degree in social work, public health, business administration, or related field, plus four years of full-time work experience, including supervisory experience.
Strong project management, people management, and communication skills.
Strong working knowledge of spreadsheets, word processing, Adobe Acrobat, Microsoft Office, and other related skills.
Strong working knowledge of budgeting, financial reporting, payroll, and fund management.
Strong working knowledge of all aspects of research operations, including pre-and-post award, NIH and other agency guidelines, the Institutional Review Board (HRPO), etc.
Bachelor's degree and five years of related experience or masterâ™s degree and three years of related experience.
$55,600.00 - $94,900.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ [email protected]Â or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.