The Faculty Affairs Manager will support the Associate Provost in all matters related to Faculty Affairs. Specific Manager responsibilities include the administration of systems and processes for tenure and promotion, faculty annual review, faculty workload agreements, and Faculty180. The Manager is also responsible for training faculty and administrators on the use of Faculty180, assisting the associate provost with data and reports, and liaising with offices across campus.
Duties & Essential Job Functions:
1. Manages the administration of the tenure and promotion annual process. Develops and monitors operational calendar for academic units by setting and communicating tenure and promotion deadlines, by working with the departments and dean’s office on the submission of all tenure and promotion materials, by serving as a liaison with the UAC and by working closely with the Chancellor’s Office on the preparation of the tenure and promotion materials for the Board of Trustees. 2. Oversees the Annual Faculty Review System (Faculty180) and the Annual Faculty Review process. Ensures the accessibility and availability of Faculty180, the TCU faculty content management system; serves as a liaison with Faculty180; communicates effectively with TCU stakeholders (deans, chairs, faculty, etc.); convenes the Faculty180 Faculty Advisory and College Administrator Committees on a regular basis. 3. Develops platform in Faculty180 and manages the administration of the processes for faculty workload and tenure and promotion. 4. Assists the Associate Provost in planning, implementation, and evaluation of systems and processes. Troubleshoots and make recommendations for more efficient processes and better use of technologies and software. Provides data and reports based on data housed in Faculty180 as required by various constituencies. 5. Provides annual training for faculty and administrators regarding the use of Faculty180 including the process of data entry and report generation. 6. Liaises with internal offices (deans, departments, etc.) to develop and maintain working partnerships and works proactively and collaboratively. Ensures inclusive excellence in interactions in interacting with faculty and administrators across the disciplines and fields at TCU. 7. Ensures quality control and integrity of records and reports within Faculty180. 8. Prepares confidential reports for use by various constituencies (internal and external) on an ongoing basis. 9. Communicates as a representative of the Provost office by composing correspondence with the Provost's signature. 10. Perform other related duties as assigned.
Required Education & Experience:
• Bachelor’s degree. • 5 years of experience in higher education and knowledge of University academic structure, policies and procedures.
Preferred Education & Experience:
• Experience working with web-based HR systems, particularly PeopleSoft.
• Knowledge of faculty affairs. • Knowledge of customer service techniques. • Knowledge of Faculty 180 system. • Knowledge of TCU community, organization structure, policies and procedures. • Skill in organization with strong attention to detail. • Skill in effective oral and written communication and organizational techniques. • Skill in analyzing and organizing information. • Skill in writing. • Skill in the use of Microsoft Office to include Word, Excel, PowerPoint, Photoshop and Outlook • Skill in project management techniques and implementation. • Ability to balance multiple projects simultaneously, while prioritizing and meeting deadlines. • Ability to clearly communicate information. • Ability to speak in public. • Ability to lead training sessions in person and online. • Ability to draft grammatically correct correspondence. • Ability to communicate professionally and effectively, both orally and in writing. • Ability to troubleshoot issues and formulate operational improvements. • Ability to work successfully as a member of a team serving a common goal. • Ability to evaluate and implement processes to improve operations. • Ability to work with a high degree of accuracy.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or Without Accommodations):
• Visual acuity to read information from computer screens, forms and other printed materials and information. • Able to speak (enunciate) clearly in conversation and general communication. • Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions. • Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting. • Lifting and moving objects and equipment up to 10 lbs.
• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours. • This role is an on-campus, in-person position. • There are no harmful environmental conditions present for this job. • The noise level in this work environment is usually moderate.
As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.
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